This is AYY’s association newsletter 19/2011. If you want to receive AYY’s association newsletter to your email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset. Instructions on using the association newsletter can be found at the end of this newsletter.

Only 6 days to AYY’s association training! Now is the final chance to sign up at: https://lomake.ayy.fi/yhdistykset/yhdistyskoulutus-8-12-2011/

IN THIS WEEK’S ASSOCIATION NEWSLETTER

1. AYY’s association training at Design Factory on 8 Dec, 4.30pm
2. Advance booking of one-time rental facilities
3. Torchlight procession of Independence Day
4. AYY’s international section offers one more event in 2011!
   

1. AYY’S ASSOCIATION TRAINING AT DESIGN FACTORY ON 8 DEC, 4.3OPM

Already 60 associations have signed up for AYY’s association training arranged on 8 December. If you have not signed up yet, do it now at https://lomake.ayy.fi/yhdistykset/yhdistyskoulutus-8-12-2011/. Registration will end on Independence Day, Tuesday, 6 Dec, 4pm.

Schedule and programme of the association training

Common programme, 4.30pm–6.30pm

• 4.30pm: Opening words, Henna Mattila, organisational affairs
• 4.35pm: Duties and responsibilities of the association board
• 5.20pm: Coffee break
• 5.30pm: Operational grants, Organisation Specialist Otto Palonen
• 5.45pm: TTER grants
• 6.00pm: Association services, Henna Mattila, organisational affairs
• 6.20pm: Coffee break and a division into groups

Group-specific programme, 6.30pm–7.30pm

Group 1 (chairs, vice chairs and secretaries)

• 6.30pm: Association rules and responsibilities, Organisation Specialist Otto Palonen
• 6.50pm: Meeting technique and documents, Specialist Jarmo Mäkelä
• 7.10pm: Archiving, Archivist Tiina Metso

Group 2 (communications officers, persons in charge of communications)

• 6.30pm: Association communications and event communications, Communications Specialist Joonas Jylhä
• 7.00pm: Internationality and trilingualism in associations, Henna Mattila

Group 3 (treasurers)

• 6.30pm: Financial management of the association, Specialist Teemu Salo, Helsingin tili ja tase

2. ADVANCE BOOKING OF RENTAL FACILITIES IS APPROACHING

AYY’s one-time rental facilities and the van can soon be booked in advance for the period between 23 Jan 2012 and 19 Aug 2012. AYY provides one-time rental sauna and meeting facilities which the associations can book in advance. More information on the facilities is available /jasenille/tilojen-vuokraaminen/.

Please do not book the facilities that are rented by AYY, you can see the reservations at  /wp-content/uploads/tilakahmyt_k12_v1.2_AYY.xls. On Monday, 5 Dec, you can also check the facilities booked in advance by special status assocations, please try to avoid booking the same facilities.

More information on the advance booking is available at /kertavuokrattavien-tilojen-ennakkovaraus-lahestyy/

3. TORCHLIGHT PROCESSION OF INDEPENDENCE DAY

The torchlight procession of university students in the metropolitan area was first arranged in 1951, the year when Marshal C. G.E. Mannerheim died. The procession still follows the route of Marshal’s funeral procession in the opposite direction starting fromt he Hietaniemi Cemetary and ending at Senate Square.

Today, the torchlight procession is arragned by four student unions: Student Union of the University of Helsinki (HYY), Sibelius Academy Student Union (SAY), Svenska handelhögskolans studentkår (SHS) and Aalto University Student Union (AYY). The student unions also work in close cooperation with the Cadet Union of National Defence University. The representatives of the Cadet Union carry the main flag of the procession.

In 2011, the brigade of the Finnish flags consists of the engineering student community Luolamiehet from Otaniemi. In 2010, the flag brigade consisted of Forestry students from the University of Helsinki, in 2009 from the students of School of Economics, in 2008 from Otaniemi female engineering students and in 2007 from the members of Kadettitoverikunta.

University students are welcome to participate in the event at Heroes’ Cross and the torchlight procession itself. The meeting places of the largest organisations are marked along the birch alley leading to the cemetery. Other students may join the procession in the instructed location after the flags.

Further information is available at  http://itsenaisyyspaiva.ayy.fi/fi/

4. AYY’S INTERNATIONAL SECTION OFFERS ONE MORE EVENT IN 2011!

Many new friends will leave Finland at the end of the academic term. Exams are approaching but there is still time for one more party. So come to Smökki tl say goodbye, enjoy traditional pre-Christmas atmosphere and simply have fun in the international company.

Admission fee to the party is 3 euro. The price includes a mug of mulled wine and lots of fun activities. More mulled wine and traditional cuisine is served at an affordable price. By bringing a gift worth of 2-3 euro, you will also get a gift from Santa during the evening.

• What? AYY’s international farewell party
• When? 9 Dec, 7pm-0.30am
• Where? Smökki, Jämeräntaival 4
• Optional dress code? Christmassy 🙂

Further information on Facebook: http://www.facebook.com/event.php?eid=291656260874244

DO YOU WANT TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel. 050 520 9442).