This is AYY’s association newsletter 4/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER

1. Submitting of association notices and the application period of the operating grant 2013
2. May Day events in AYY
3. Submit your event for AYY’s academic year calendar 2013-2014
4. Briefing for tenants and leaseholders: Jämeräntaival 1

The submitting of AYY’s association notices and the application period for the operating grant is ongoing and will end on Monday, 1 April. All associations approved in the first list of AYY’s association register may apply for the operating grant. Associations in the second list of the association register and those associations which do not apply for financial assistance this year only have to fill out the association notice section at the beginning of the application form. Please note that each association in AYY’s association register must submit at least one association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register.

The application form is available at https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2013/. Further information on the application is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You should also bear in mind that the prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. At the same address, you can receive additional information and help with the association notice and the operating grant application. You can also contact us by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

2. MAY DAY EVENTS IN AYY

May Day is approaching fast and associations have asked many questions about May Day events. Wappu.fi site, administered by AYY, is being updated and will open in early April. The site includes

the traditional May Day calendar which includes information about all updated AYY’s events. This year, all associations have the opportunity to update their own public May Day events to the calendar. More information will follow when the site is opened.

Below are  AYY’s May Day events:

• Tue, 9 Apr Café Lingua
• Mon, 15 Apr Badge sales
• Fri, 19 Apr Directorate football
• Fri, 19 Apr–Mon 22 Apr Hitchball 4000
• Mon, 22 Apr Teekkari cap 120 years
• Wed, 24 Apr MP3 experiment
• Thu, 25 Apr Akateeminen Wartti, Badge sales
• Sat, 27 Apr Sitsi contest
• Mon, 29 Apr Freshmen spex, YJ starting event, Hullu-Jussi
• Tue, 30 Apr Distribution of caps, declaration of May Day celebrations, May Day party
• Wed, 1 May Everyone is cheerful at Ullanlinnanmäki

3. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2013–2014

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the Google Docs file linked below until Sunday, 26 May 2013. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from  your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 26 May 2013, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

Submit your event at: http://tinyurl.com/ayycalendar2013

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 5209440).

 4. BRIEFING FOR TENANTS AND LEASEHOLDERS: JÄMERÄNTAIVAL 1

The building Jämeräntaival 1 will be renovated. The renovation will mainly consist of updating the HVAC systems of the building and improving the equipment in the bathrooms and the shared apartment common kitchens.

The renovation will be done in three partitions. The partition being renovated won’t be in normal accommodation use while the work is in progress. The contractor will determine the order in which the partitions will be renovated. The total duration of the renovation will be approximately 12 months and the work will begin in October 2013.

Because of the renovation, the leases of the tenants have to be terminated in stages. The leases will be terminated using 6 months notice period.

The tenants who will have to move out because of the renovation will be offered an option to move into another AYY shared apartment in Teekkari Village. More info about applying for the replacement apartment and information about the renovation in general can be read here: http://tinyurl.com/JMT1-peruskorjaus.

A briefing will be organized for all the tenants and leaseholders of the Jämeräntaival 1 about the renovation. The briefing will be held on Tuesday 26.3.2013 at 17:00-18:00 in the big side of Otakaari 20. There will be representatives of AYY and the contractor present to tell more about the renovation and answer questions.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).