This is AYY’s association newsletter 18/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This week, the association newsletter includes information on the specific programme and schedule for the association training organised on 26 Nov. Sign up now at  http://tinyurl.com/yhdistyskoulutus-2013 or Facebook https://www.facebook.com/events/337460016398584/.

CONTENT OF THE NEWSLETTER

1. AYY’s association training begins at 5pm on 26 Nov  – sign up now!
2. Advance booking for associations is approaching
3. Remember to check all facility reservations made for the autumn from AYY’s facility reservation calendar
4. AYY’s recruitment sites for the year 2014 are open
5. Intensive courses of Polijazz in November
6. Entropy 20^th anniversary!

1. AYY’S ASSOCIATION TRAINING BEGINS AT 5PM ON 26 NOV 

• What: AYY’s association training 2013
• Where: Design Factory, Betonimiehenkuja 5, Espoo
• When: Tuesday, 26 November, 5pm-8pm
• To whom: Everyone who acts in associations or is interested in association activities

AYY’s association training is organised at Espoo Design Factory (Betonimiehenkuja 5) from 5pm onwards on Tuesday, 26 Nov. Training is intended for old and new operators in the member associations of AYY’s association register. You can also show up if you are interested in organisational activities or consider the establishment of a new association

Training is suitable both for beginners in association activities and more experienced actors. If you are very experienced, you should consider in advance in which training sections you would like to participate and attend accordingly.

The first common section for everyone mainly addresses issues related to AYY and Aalto community as well as the operating grants, whereas the latter group-specific programme covers the twists and practical arrangements of association activities. Training will end at 8pm at the latest. Training lasts for three hours and is quite intensive, so it is advisable to take refreshments with you. Unfortunately, training is arranged only in Finnish. Facilities are accessible in a wheelchair.

A more detailed schedule and programme is available below. Please sign up at  http://tinyurl.com/yhdistyskoulutus-2013.

If you have any training-related questions or suggestions, please contact us at jarjestoasiat@ayy.fi.

Welcome!

Common programme for everyone, 5pm–6.30pm (The Stage)

• 5.00pm – Internationality and trilingualism in associations
• 5.15pm – Communications in Aalto community
• 5.30pm – Operating grants and services for associations
• 5.45pm – TTE-Fund grants
• 6.00pm – Facilities available for associations
• 6.15pm – Equality in associations

Break, 6.30pm–6.45pm

Specialised group-specific programme from 6.45pm onwards (ends at 8pm at the latest)

Group 1: Chairs, vice chairs and secretaries (The Stage)
– Duties and responsibilities of the Board, rules and obligations, meeting technique and documents

Group 2: Communications officers and persons in charge of communications (Audition)
– Event marketing and communications in associations, practical advice for communications

Group 3: Treasurers (The Studio)
– Financial management in associations

2. ADVANCE BOOKING FOR ASSOCIATIONS IS APPROACHING

AYY’s van and the facilities rented on a one-time basis can be booked in advance for the spring and summer of 2014 in the so-called advance booking session. Advance booking for the period 13 Jan 2014–17 Aug 2014 will be held in December as follows:

1. AYY’s internal reservations, 11-28 Nov 2013. Reservation time ends at 8am on Thu, 28 Nov 2013.
2. Special status associations 2-9 Dec 2013. Reservation time ends at 8am on Mon, 9 Dec 2013. Booking event on Mon, 9 Dec 2013, from 6pm onwards in the large negotiation room at Otakaari 11 (2^nd floor)
3. Other associations, 10-15 Dec 2013. Reservation time ends at 8am on Sun, 15 Dec 2013. Booking event on Wed, 18 Dec 2013, the time will be announced later.

The advance booking form is available at http://yhdistykset.ayy.fi/tilakahmyt/. The language of the form is Finnish.

Further information on the advance booking is available in the next week’s association newsletter. AYY’s Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi) is in charge of the advance booking and provides further information.

3.  REMEMBER TO CHECK ALL FACILITY RESERVATIONS MADE FOR THE AUTUMN FROM AYY’S FACILITY RESERVATION CALENDAR

As we reported in last week’s association newsletter, it has become clear that for some reason some reservations have changed places in AYY’s facility reservation calendar. This has led to unintended overlapping reservations and some problem situations. We are investigating the reason for the changed reservations. In order for us to serve the associations as well as possible, AYY should find out in how big the problem is. That is why I am now asking the associations to check that all their reservation dates are correct. If your reservation is fine, you do not have to notify us separately. However, if your reservation has been moved or deleted, please report it to AYY to tilat@ayy.fi.

Please note that the Association Facility (”Yhdistystila”) is not available for use this autumn. If your association has made reservations for this facility, please change your reservation to another location through Otaniemi Service Point.

4. AYY’S RECRUITMENT SITES FOR THE YEAR 2014 ARE OPEN

AYY is made and experienced by its members. Each active AYY member can contribute to making the student union an important, necessary, suitable, interesting and reliable interest representative, service provider and community for themselves and, above all, their community. There are many ways to have influence and participate, so choose the most suitable way for you! AYY’s recruitment sites for the year 2014 are open at ayy.fi/stop. Check out volunteer positions for the next year and apply for a suitable duty.

Also participate in AYY’s recruitment night at Otaniemi Rantasauna from 5pm onwards. There are shows, snacks and an opportunity to get to know people who work or volunteer in AYY this year. Event information is also available on Facebook: https://www.facebook.com/events/442845252500384/.

5. INTENSIVE COURSES OF POLIJAZZ IN NOVEMBER

Polijazz organises two great courses in November with teacher Tineka Blake. Lyrical jazz is versatile and expressive dance style with influences from jazz, ballet and contemporary dance. The dance technique course focuses on the basics of dance: the course is useful for everyone whether you are a beginner or a more experienced dancer! We take advantage of the techniques of jazz, ballet, Latin and street.

More information and registrations to: http://polijazz.ayy.fi/courses.php. The price for one course is EUR 25 and it is paid to the account of Polijazz: BIC NDEAFIHH, FI19 1309 3000 0596 83 with the reference 1355 before the first class. Facebook event: https://www.facebook.com/events/223341347832500.

6. ENTROPY 20^th ANNIVERSARY!

In the honour of the anniversary, we will organise E20V – 20 Years of Entropy music event at Ääniwalli club in the Vallila district on 22-23 November. The programme includes some of the top names in techno, house and drum’n’bass from around the world: Ryan Elliott (US), Dom & Roland (UK), Pacou (DE) and Soukie & Windish (DE). In addition, from Finland we have Mr. A, Autopsy, Boner M, Indigo and Roisto, as well as Entropy’s own DJs.

Tickets at the door EUR 15 / night, two-day advance tickets from Tiketti for EUR 25. Detailed schedule and further information online: http://www.e20v.ug. The event on Facebook: https://www.facebook.com/events/192441710939305/

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).