This is AYY’s association newsletter 19/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

Please remember to sign up for AYY’s association training during the weekend at the latest. The training will be organised at Design Factory on Tuesday, 26 Nov. Please sign up at http://tinyurl.com/yhdistyskoulutus-2013 or Facebook https://www.facebook.com/events/337460016398584/.

CONTENT OF THE NEWSLETTER

1. AYY’s association training begins at 5pm on 26 Nov  – sign up now!
2. Advance booking of facilities is held for associations between 2-18 Dec
3. Now is the time to apply for AYY’s volunteer positions for the year 2014
4. News inquiry for the alumni newsletter of Aalto University schools of engineering
5. KYL’s Christmas concerts 2013 in Helsinki

1. AYY’S ASSOCIATION TRAINING BEGINS AT 5PM ON 26 NOV 

• What: AYY’s association training 2013
• Where: Design Factory, Betonimiehenkuja 5, Espoo
• When: Tuesday, 26 November, 5pm-8pm
• To whom: Everyone who acts in associations or is interested in association activities

AYY’s association training is organised at Espoo Design Factory (Betonimiehenkuja 5) from 5pm onwards on Tuesday, 26 Nov. Training is intended for old and new operators in the member associations of AYY’s association register. You can also show up if you are interested in organisational activities or consider the establishment of a new association.

Training is suitable both for beginners in association activities and more experienced actors. If you are very experienced, you should consider in advance in which training sections you would like to participate and attend accordingly.

The first common section for everyone mainly addresses issues related to AYY and Aalto community as well as the operating grants, whereas the latter group-specific programme covers the twists and practical arrangements of association activities. Training will end at 8pm at the latest. Training lasts for three hours and is quite intensive, so it is advisable to take refreshments with you. Unfortunately, training is arranged only in Finnish. Facilities are accessible in a wheelchair.

A more detailed schedule and programme is available below. Please sign up at  http://tinyurl.com/yhdistyskoulutus-2013. We recommend that you sign up in advance but you can also participate without registration.

If you have any training-related questions or suggestions, please contact us at jarjestoasiat@ayy.fi.

Welcome!

Common programme for everyone, 5pm–6.30pm (The Stage)

• –          5.00pm – Internationality and trilingualism in associations
• –          5.15pm – Communications in Aalto community
• –          5.30pm – Operating grants and services for associations
• –          5.45pm – TTE-Fund grants
• –          6.00pm – Facilities available for associations
• –          6.15pm – Equality in associations

Break, 6.30pm–6.45pm

Specialised group-specific programme from 6.45pm onwards (ends at 8pm at the latest)

• Group 1: Chairs, vice chairs and secretaries (The Stage)
  Duties and responsibilities of the Board, rules and obligations, meeting technique and documents
• Group 2: Communications officers and persons in charge of communications (Audition)
  Event marketing and communications in associations, practical advice for communications
• Group 3: Treasurers (The Studio)
  Financial management in associations

2. ADVANCE BOOKING OF FACILITIES IS HELD FOR ASSOCIATIONS BETWEEN 2-18 DEC

AYY’s van and the facilities rented on a one-time basis can be booked in advance for the period between 13 Jan 2014–17 Aug 2014 in the so-called advance booking sessions, which will be held during 2–18 Dec (see the detailed schedule below). The list of available facilities can be found at  /jasenille/tilojen-vuokraaminen/. Schedule for advance booking of facilities for associations is as follows:

1. Special status associations 2–9 Dec 2013. Reservation time ends at 8am on Mon, 9 Dec 2013. Booking event on Mon, 9 Dec 2013, from 6pm onwards in the large negotiation room at Otakaari 11 (2^nd floor)
2. Other associations, 10–15 Dec 2013. Reservation time ends at 8am on Sun, 15 Dec 2013. Booking event on Wed, 18 Dec 2013, the time will be announced later.

The advance booking form for making facility reservations is available at yhdistykset.ayy.fi/tilakahmyt. The language of the form is Finnish. Further information on the advance booking is available at ayy.fi/tilojen-vuokraaminen. AYY’s Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi) is in charge of the advance booking and provides further information.

3. NOW IS THE TIME TO APPLY FOR AYY’S VOLUNTEER POSITIONS FOR 2014

AYY is made and experienced by its members. Each active AYY member can contribute to making the student union an important, necessary, suitable, interesting and reliable interest representative, service provider and community for themselves and, above all, their community. There are many ways to have influence and participate, so choose the most suitable way for you! AYY’s recruitment sites for the year 2014 are open at ayy.fi/stop. Check out volunteer positions for the next year and apply for a suitable duty.

4. NEWS INQUIRY FOR THE ALUMNI NEWSLETTER OF AALTO UNIVERSITY SCHOOLS OF ENGINEERING 

Do you have current news about events and services for those who have graduated or worked at the schools of engineering? Please send your news to alumni-tech@aalto.fi by Monday, 25 Nov, and we will add it to our following newsletters. Informed issues may be related to current events, new inventions, research results or the activities of guild or alumni associations, for example. Take advantage of this monthly communication opportunity and have effect on what our university and higher education institutions inform to our alumni!

5. KYL’S CHRISTMAS CONCERTS 2013 IN HELSINKI

Helsinki Academic Male Choir KYL organises four Christmas concerts in Helsinki in 2013: two in the German Church and two in the Temppeliaukio Church. We want to give our listeners the opportunity to forget their busy schedules, enjoy beautiful and touching songs, bring their minds closer to the warm Christmas and help them to find the Christmas spirit.

Read more at http://www.kyl.fi/joulukonsertit-helsinki-2013.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).