ASSOCIATION NEWSLETTER 3/2014

This is AYY’s association newsletter 3/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

Organisation and Communications Specialist Joonas Jylhä began his study leave on 1 Feb. Until August 2015, the duties of the organisation and communications specialist are handled by Student of Engineering Kati Penttinen. The specialist can still be reached at jarjestoasiat@ayy.fi or at 050 520 9442

 

CONTENT OF THE NEWSLETTER

1. Kati Penttinen appointed as AYY’s organisation and communications specialist
2. Pre-reminder: Submitting of association notices and the operating grant application period to begin on Saturday, 1 March
3. Need for money? Aino Magazine is looking for deliverers for the year of 2014! DL 15 Feb
4. Deadline for Otax account admin report 29 March
5. Apply for a garden plot from Aalto Garden at Ossinlampi by 15 Feb
6. AALTO SCHOOL OF STUDENTS – sign up as a teacher

 

 

1. KATI PENTTINEN APPOINTED AS AYY’S ORGANISATION AND COMMUNICATIONS SPECIALIST

Student of Engineering Kati Penttinen was appointed as the deputy of Aalto University Student Union’s organisation and communications specialist for the duration of a study leave. Ms Penttinen will be in the position until August 2015.

Ms Penttinen is a 24-year-old student of Bioinformation Technology at Aalto University. Previously, she has acted in AYY Board, being responsible for social policy, sports and new students. She has also volunteered in AYY’s associations for several years. In addition, Ms Penttinen has worked as the marketing and communications officer in the Design Factory Aaltonaut project, which established a new interdisciplinary minor subject programme for Aalto University.

 

Further information:

Organisation and Communications Specialist Kati Penttinen, kati.penttinen@ayy.fi, 050 520 9442

Secretary General Janne Koskenniemi, janne.koskenniemi@ayy.fi, 050 520 9415

 

2. SUBMITTING OF ASSOCIATION NOTICES AND THE OPERATING GRANT APPLICATION PERIOD TO BEGIN ON SATURDAY, 1 MARCH

The submitting of AYY’s association notices and the operating grant application period will begin on Saturday, 1 March. The notice and application period will last throughout March. All associations approved in the first list of AYY’s association register may apply for the operating grant. Associations in the second list of the association register and those associations which do not apply for financial assistance this year only have to fill out the association notice section at the beginning of the application form.

Please note that each association in AYY’s association register must submit at least the association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register.

Further information on the application is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You should also bear in mind that the prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. At the same address, you can receive additional information and help with the association notice and the operating grant application. You can also contact us by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

 

 

3. NEED FOR MONEY? AINO MAGAZINE IS LOOKING FOR DELIVERERS FOR THE YEAR OF 2014! DL 14 FEB

AYY is looking for a group of people to be responsible for the distribution of Aino Magazine in Otaniemi, Töölö and Arabia. Monetary compensation is paid for distribution. There are four delivery days: two in the spring term and two in the autumn term. The magazines can be collected from AYY’s Central Office (Otakaari 11) from 3pm onwards on the days of delivery. Magazines must be mainly delivered on the same day, however, no later than within the next 24 hours. In addition, further delivery is carried out about a week later if necessary.

AYY provides a vehicle for delivery. Monetary compensation is paid for each delivered issue. Compensation is paid in two installments, after the last delivery of the spring and the autumn.

Delivery points are listed below. Most of them are places where the magazines are delivered to newsstands in lobbies, cafeterias and guild rooms. The exceptions are the halls of residence in Otaniemi, where the magazines are delivered into letterboxes. Distribution may be agreed in more detail with the selected deliverer.

Tenders are invited by e-mail no later than Fri, 14 Feb. Tenders should include persons responsible for delivery, size of the delivery team, compensation requested for each issue and any other terms of the deliverer. You may also leave tenders for campus-specific delivery. Further information and tenders: Annaleena Kuronen, tel. 050 520 9428, annaleena.kuronen@ayy.fi.

OTANIEMI:

• Design Factory, Betonimiehenkuja 5 C
• Chemical Technology, Kemistintie 1
• Materials Science and Engineering, Vuorimiehentie 2 A
• Forest Products, Tekniikantie 3
• Aalto University Library, Otaniementie 9
• TKK’s former main building, Otakaari 1
• Dipoli, Otakaari 24
• Teknologföreningen, Otakaari 22
• Electrical Engineering Otakaari 5
• Maarintalo, Sähkömiehentie 3
• Building F, Otakaari 3
• Mechanical Engineering, Otakaari 4
• Computer Science Building, Konemiehentie 2
• TUAS Building, Otaniementie 17
• AYY’s halls of residence:
• Jämeräntaival 1
• Jämeräntaival 3
• Jämeräntaival 5
• Jämeräntaival 6
• Jämeräntaival 7
• Otakaari 18
• Otakaari 20
• Otaranta 8 A-E
• Servinkuja 1
• Servinkuja 2 (OAS 2)
• Servin Maijan tie 1 (OAS 1)
• Servin Maijan tie 6
• Servin Maijan tie 10
• Servin Maijan tie 12
• HOAS halls of residence:
• Jämeräntaival 9-11
• Servinkuja 3-6
• Servin Maijan tie 3

TÖÖLÖ:

• KY Building, Pohjoinen Rautatiekatu 21 b
• Main Building of the School of Economics
• Arkadia Building
• Chydenia building

ARABIA:

• Main Building of the School of Arts, Design and Architecture, Hämeentie 135 c (all floors)

 

 

4. DEADLINE FOR OTAX ACCOUNT ADMIN REPORT 29 MARCH

Deadline for Otax account admin report is 29 March. Accounts without reported admin will be locked on 1 Apr and sites disabled at the end of April.

Update your PHP-applications (wikis, content management systems etc.) and then fill in the admin report form. Remember to mention which applications and versions you have. Clean up unnecessary keys from .ssh/authorized_keys.

Admin report can be filled here: http://yhdistykset.ayy.fi/yllapitajailmoitus/english.html

Leave your report in time and fill it in carefully.

Other notes about Otax:

• phpMyAdmin will answer from ayy.fi connections only, ./:80/phpmyadmin/. Use SSH tunneling and provided phpMyAdmin instead of running your own version of it.
• If your site needs htaccess rewrites, please contact us and we’ll add AllowOverride FileInfo to vhost configuration.
• We are testing Python-support with mod_wsgi. If you want to run WSGI compatible Python applications in Otax, please contact tietotekniikka@ayy.fi.

 

5. APPLY FOR A GARDEN PLOT FROM AALTO GARDEN AT OSSINLAMPI DL 15 FEB

Have you dreamed of a garden plot in the middle of the campus by the pond? Now it is time to make this dream come true as the first farming season of Aalto Garden is approaching.

Otaniemi Urban Farming Association rents garden plots from Martti Levón Park (next to Ossinlampi) in Otaniemi. The association promotes and develops urban farming activities and gardening among the employees, students and associations of Aalto University. There are a total of 45 garden plots and the sizes range from 7-24 square metres.                     .

So act now or no later than 15 February 2014. Further information (garden plot rents, etc.) and the application form are available at http://tinyurl.com/viljelypalsta.

 

6. AALTO SCHOOL OF STUDENTS – SIGN UP AS A TEACHER

What is your passion? At Aalto School of Students, you can share it with others! The event is organised at Design Factory on Sunday, 23 March, 1pm-6pm. The day consists of lessons (duration 45 minutes) held by us, the students!

The lessons range from relationship skills to problem solving and the architecture of ships. We are now looking for teachers for the event. We believe that the best teachers are those who are genuinely enthusiastic about their topic. So you do not have to be the highest expert in your field – enthusiasm takes you far and the participants are interested beginners. Please note that you can teach in Finnish, English or Swedish. If you are interested, please contact us by 28 Feb by e-mail (aaltoschoolofstudents@gmail.com) and tell us briefly what you would like to teach. Further information is also available at: http://aalto-school-of-students.tumblr.com/ .

If you do not want to be a teacher but would rather participate in the class, stay tuned!

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).