ASSOCIATION NEWSLETTER FOR THE WEEK 13/2014

This is AYY’s association newsletter for the week 13/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

The application period for the operating grant and the submitting of association notices are ongoing. You can fill out the application or the notice until the end of March. AYY’s scholarships are also open for applications until 11 Apr.

CONTENT OF THE NEWSLETTER

1. Application period for the operating grant and the submitting of association notices are ongoing

2. Is the current operating grant model up to date?

3. Respond to the association facility survey 

4. Add your association events to wappu.fi site!

5. Millenium paviljonki  event seeks assistants

 

1. APPLICATION PERIOD FOR THE OPERATING GRANT AND THE SUBMITTING OF ASSOCIATION NOTICES ARE ONGOING

The submitting of AYY’s association notices and the application period for the operating grant has begun. The form can be filled out at https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2014/ . The form will close at 11.59pm on 31 March.

All associations in the register must fill out the association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant.

For the association notice, you will need the annual report, action plan, list of association officials and the association rules. In order to apply for the operating grant, you will also need the budget, balance sheet, income statement and information about grants that your association has received in the past two years. In addition, your association may also apply for an increased operating grant, which is usually granted for one-time special events or projects during the year. Further information on the allocated grants is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year.

The prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. Please fill out the form carefully and reserve enough time to fill it out. Operating grants are allocated based only on the information in the form.

You can receive additional information and help with the association notice and the operating grant application from the organisation sector, which can be reached at jarjestoasiat@ayy.fi. You can also contact the organisation specialist by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

 

2. IS THE CURRENT OPERATING GRANT MODEL UP TO DATE? 

This year, AYY is reviewing the operating grants. The major project of the year is to review the grants and possibly renew them if necessary. The board member in charge Niko wrote about this topic in AYY’s blog (unfortunately only available in Finnish: /blogi/2014/03/18/onko-yhdistysten-nykyinen-toiminta-avustusmalli-ajantasalla/) As soon as the operating grants are allocated, we will conduct a brief survey to associations about how the application process of the operating grants felt like from the applicant’s point of view and how it could be improved. This year’s grants will be allocated in accordance with the old pattern. The reform process will properly begin in April-May when this year’s grants have been given out of the way.

Before this, we mainly review the current situation.

The project is proceeding in such a way that the problems of the current process will be evaluated in connection with the allocation of the operating grants. At the same time, we collect the opinions of associations with the previously-mentioned survey, meet the council and receive comments. After this, the organisation sector will prepare a proposal for a new model. Before the official decision, we will organise a round of comments, when each association within AYY may comment on the new model. The round of comments will be most likely arranged electronically through this list. It looks like the official round of comments will take place at the end of April or the very beginning of May. If necessary, or if the associations so request, we can also organise an open discussion.

If you or your association have comments, questions, ideas or fears at this stage, please contact the organisation sector: jarjestoasiat@ayy.fi Now is the perfect time to influence preparatory work.

 

3. RESPOND TO THE ASSOCIATION FACILITY SURVEY

Numerous different associations operate within AYY. Some of these associations use association facilities and the rest would like to have one. Or at least that is what we think in AYY.

However, because belief is not knowledge, we are now reviewing the facility needs and wishes of associations, as well as the use of current facilities. Through the survey, we hope to receive diverse information so that we can take different perspectives into account when considering the use of facilities in the future. We hope to receive answers both from those associations which already use association facilities and those which would like to have one!

Please respond to the survey on behalf of your association at http://lomake.ayy.fi/hallinto/yhdistysten-tilatoiveiden-kartoittaminen

You can respond until Monday, 21 Apr 2014.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

 

4. ADD YOUR ASSOCIATION EVENTS TO WAPPU.FI SITE!

May Day is approaching and traditionally the wappu.fi site has been opened. The site gathers together all May Day related events within our community, so that it is as easy as possible to find interesting events and participate in them.

This is an invitation to you: please add your association’s events to the site. Even if the details of your event have not been confirmed yet, please add at least a dummy, so that everyone can take down the date. Event information can be easily updated later after you have registered your user name and password when creating the event. Events will not appear immediately in the calendar but will be added there as soon as possible.

If the site does not work or if you have any questions, you can contact administrators via e-mail: webmaster@ayy.fi

 

5. MILLENIUM PAVILJONKI  EVENT SEEKS ASSISTANTS

Technology Academedy Finland seeks assistants for 10e/h for Millenium Paviljonki  event in Helsinki’s Kansalaistori Square 28.4.-13.5.2014.

Exhibition Guides

We are looking for a minimum of 12 guides to serve as presenters of the Mission Better Life! project exhibition of the Finnish universities of technology from 28 April to 13 May 2014. Your job is to tell visitors about the projects featured in the exhibition according to instructions issued separately. We expect you to be fluent in Finnish and English, and to be customer-oriented. Other languages, Swedish in particular, are considered an asset. The shifts vary in duration depending on the events programme of each day.

Info Guides

We are looking for a minimum of six guides to work at the Millennium Pavilion Info Desk from 28 April to 14 May 2014. You will be in charge of receiving and advising visitors to the pavilion. We expect you to be fluent in Finnish and English, and to be very customer-oriented. Other languages, Swedish in particular, are considered an asset. The shifts vary in duration depending on the events programme of each day. The average shift will be five hours.

Marshals

We are looking for one man and one woman to serve as marshals at the Millennium Technology Prize ceremonies on 7 May 2014.

 

Send in your applications to coordinator Nana Keränen by 28 March 2014. nana.keranen@technologyacademy.fi

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).