ASSOCIATION NEWSLETTER FOR THE WEEK 16/2014
This is AYY’s association newsletter for the week 16/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
CONTENT OF THE NEWSLETTER
1. AYY’s advance booking of facilities to begin soon
2. Submit your events for AYY’s academic year calendar 2014-2015
3. Aava has challenged your association to participate in the Akateeminen Wartti!
4. AYY is looking for a tenant for office space in Otaniemi
5. Please remember to respond to the association facility survey
6. Apply for funding for your event from AFYE by 30 May!
7. Have your badges on sale at Academic Quarter!
8. Host a checkpoint at Crazy John
1. AYY’S ADVANCE BOOKING OF FACILITIES TO BEGIN SOON!
AYY’s facilities rented on a one-time basis will open soon for advance reservations.
The reservation period is Mon, 18 Aug 2014-Sun, 11 Jan 2015.
The initial schedule for facility reservations in the system is as follows:
1) Reservation period for AYY’s internal operators will begin during week 16 (more detailed information to be provided through internal communications). The reservation period ends at 11.59pm on Wed, 7 May 2014, 11.59pm.
2) Special status associations, Fri, 9 May-Wed, 14 May 2014. The reservation period ends at 11.59 pm on Wed, 14 May 2014.
The booking session will be most likely held in the large meeting room at AYY’s Central Office at Otakaari 11 (2nd floor) from 3pm onwards on Fri, 16 May
3) Associations in the 1st register, Sat,17 May-Fri, 23 May 2014. The reservation period ends at 8am on Fri, 23 May. The booking session will be most likely held from 5pm onwards on Mon, 26 May. The location will be announced later.
Please note that the advance booking system for facilities has changed. Now you need Aalto username and password to log in. In addition, you will also need a separate confirmation code, which will be sent to the official e-mail address provided by the association. If you have not received your code before your reservation period begins, please contact Administrative Director at johanna.pietilainen (at) ayy.fi.)
Detailed schedules will be confirmed and instructions for using the system will be submitted later. However, you should already write down the reservation periods in your calendar!
2. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2014-2015
Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 25 May 2014. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.
If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 25 May 2014, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.
http://tinyurl.com/ayycalendar2014
Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).
3. AAVA HAS CHALLENGED YOUR ASSOCIATION TO PARTICIPATE IN THE AKATEEMINEN WARTTI!
Community Committee of Aalto organizes the event at Alvari Square in Otaniemi on 22 Apr 2014!
Academic Quarter is the higher education students’ laid-back and action-packed relay race, where teams will try to proceed as far as possible in 15 minutes. The winner of the competition is a team that runs the furthest. However, in the spirit of the event, we also reward the best team spirit and the best look. You can gather your own team from among your group of friends in your own guild, subject organization, polytechnic or university.
The race includes 7 legs. The runner of the last leg possibly runs until the 15 minutes are up. All teams do not necessarily have time to use all the seven legs, so depending on your speed, you can have 5-7 runners in your team.
More info: http://wartti.wappu.fi/
Facebook: https://www.facebook.com/events/635313819856253/
4. AYY IS LOOKING FOR A TENANT FOR OFFICE SPACE IN OTANIEMI
Aalto University Student Union offers for rent office space at the address Jämeräntaival 4 in Otaniemi. Office space is located in connection with Servin Mökki. Entrance to facilities is separate from the entrance to Servin Mökki facilities rented on a one-time basis. The facilities are not connected other than through the emergency exit.
The facilities are divided into three different sized office spaces and a shared meeting room. It is also possible to use the meeting room as office space if necessary and if the tenant so wishes.
In addition to office and meeting facilities, there are two toilets and a lobby/waiting area.
Facilities are available in the following sizes (approximate sizes)
- Meeting room/office space: 31.5m2
- Office space 1: 20.5m2
- Office space 2: 14m2
- Office space 3: 7m2
Facilities are suitable for several smaller operators or one larger tenant. Tenants may choose to rent only one or all of the office spaces. In case of several tenants, the tenants agree on the shared use of the meeting room. Tenants will share toilets and kitchen area.
Facilities are released from current tenants on 31 June.
Rental amounts are negotiable.
If you are interested in the facilities, please contact the Student Union’s Secretary General Janne Koskenniemi (janne.koskenniemi@ayy.fi , 0505209415) or the Student Union’s Property Manager Esa Markkanen (esa.markkanen@ayy.fi , 050 342 8393).
5. PLEASE REMEMBER TO RESPOND TO THE ASSOCIATION FACILITY SURVEY
Numerous different associations operate within AYY. Some of these associations use association facilities and the rest would like to have one. Or at least that is what we think in AYY.
However, because belief is not knowledge, we are now reviewing the facility needs and wishes of associations, as well as the use of current facilities. Through the survey, we hope to receive diverse information so that we can take different perspectives into account when considering the use of facilities in the future. We hope to receive answers both from those associations which already use association facilities and those which would like to have one!
Please respond to the survey on behalf of your association at http://lomake.ayy.fi/hallinto/yhdistysten-tilatoiveiden-kartoittaminen
You can respond until Monday, 21 Apr 2014.
Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)
6. APPLY FOR FUNDING FOR YOUR EVENT FROM AFYE BY 30 MAY!
Aalto First Year Experience (AFYE) invites student organisations to join us in creating an unforgettable first year to new Aalto students. AFYE offers funding to organise events targeted at new students during the coming academic year.
Read more about the funding application and the terms for the possible event at our AFYE-website in the Into-portal: https://into.aalto.fi/display/enafye/Apply+for+funding+to+organize+an+AFYE+event
DL for funding applications: 30 May
Funding decisions: 13 June
If you need more information, please send an email to afye@aalto.fi.
You are welcome to notify us also if you are already arranging an event to which new students from different fields would be welcome. We would be happy to include the event in our online calendar.
7. HAVE YOUR BADGES ON SALE AT ACADEMIC QUARTER!
Are you interested in having your badges on sale at Academic Quarter?
Fill out your information here and we will sell your badges for you:
https://lomake.ayy.fi/teekkarijaosto/merkkimyynti-badge-sales/
Teekkari Section will sell your badges and put the equivalent amount of money in your account and return the unsold badges.
Bagdes must be delivered to Teekkari Section before the Academic Quarter. We will announce the time and place for those who wish to be involved.
If you have any questions, please contact Teekkari Culture Directors: Jyri Yli-Villamo and Noora Vänttinen (firstname.surname@ayy.fi).
8. HOST A CHECK POINT AT CRAZY JOHN!
Crazy John!
Otaniemi’s night will be full of silly foolishness of May Day as Crazy John takes place on 29 April!
As freshmen teams have parted after the starting shot of Yöjäynä, it’s time to find out who is the craziest, funniest and the most creative group of friends in Otaniemi! 4-10 persons per team.
If you want to host a check point at Crazy John it is now possible!
You can register via this link:
https://lomake.ayy.fi/teekkarijaosto/hullu-jussin-rastit-crazy-johns-checkpoints/
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).