This is AYY’s association newsletter for the week 39/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
CONTENT OF THE NEWSLETTER
1. Club rooms and storage facilities open for applications, deadline for applications 17 Oct
2. Participate in kitchen training sessions at Smökki! DL 25 Sept
3. Night use terms and conditions of Smökki to change
4. Apply for a project grant from TTE-Fund! DL 28 Sept
5. Utilise the accident insurance and other benefits of the Finnish Student Sports Federation OLL in your association sports events
1. CLUB ROOMS AND STORAGE FACILITIES OPEN FOR APPLICATIONS, DL FOR APPLICATIONS, 17 OCT
The allocation practices for facilities rented permanently for associations have been updated during the first half of 2014. In the future, vacant facilities will be announced in the association newsletter, after which associations can apply for facilities. Facilities are allocated by using the scoring model for facilities rented for associations.
Now the first vacant facilities are open for applications. Both club rooms and storage facilities are applied through an electronic application form:
Storage facilities: https://lomake.ayy.fi/hallinto/storage-facilities-application-form/
Club rooms: https://lomake.ayy.fi/hallinto/application-form-for-club-room/
Vacant facilities and their floor areas are available for review when filling in the application form.
The application schedule is as follows:
The application form is open on 12noon on Fri, 19 Sept – 12noon on Fri, 17 Oct.
AYY’s facility committee will address the received applications in week 43. AYY Board will decide on the allocation of facilities for associations based on the proposal of the facility committee in week 44. Contracts for facilities will be made from 1 Nov 2014 onwards. Rental agreements are valid until further notice, unless otherwise agreed.
NB! Only the applications received through the above-mentioneed forms are taken into account. Previously sent facility inquiry emails or late applications will not be considered.
Further information: Johanna Pietiläinen, firstname.surname (a) ayy.fi, 050 520 9434
2. PARTICIPATE IN KITCHEN TRAINING SESSIONS AT SMÖKKI! DL 25 SEPT
Would you or your association like to have a party at Smökki and take care of catering by yourself? Are you not familiar with how to use a catering kitchen?
There is a solution to your problems: Smökki’s kitchen training.
In the autumn of 2014, a free kitchen training available for all AYY’s members will be organised from 3pm onwards on Monday, 6 Oct. The maximum of 20 people can participate in the training in the order of registration. If you want to participate, please be fast. Please sign up for the course by 11.59pm on Thu, 25 Sept at https://lomake.ayy.fi/hallinto/ilmoittautuminen-servin-mokin-keittiokoulutukseen/. We will confirm your registration via-email. Registration is binding. If there are more than 20 people to sign up, the rest of them are added to the waiting list due to cancellations.
Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)
3. NIGHT USE TERMS AND CONDITIONS OF SMÖKKI TO CHANGE
Smökki can be used during the nights by applying for the night use permit. In the future, when you apply for the night time use less than 14 days before the reservation (i.e. when the invoice has already been delivered), we will charge an additional fee of EUR 50 in addition to the normal night time price (EUR 100). This new policy takes effect immediately.
4. APPLY FOR A PROJECT GRANT FROM TTE-FUND! DL 28 SEPT
TTE-Fund allocates grants for all Aalto members for their diverse projects! The call for applications is open throughout the academic year and the deadline for the last application round in 2014 will end at 11.59pm on Sunday, 28 Sept 2014.
Application deadlines of all application rounds in the academic year 2014-2015 and instructions for making an application are available at http://tter.ayy.fi/ . Keep up to date by liking us on facebook: www.facebook.com/tterahasto.
5. UTILISE THE ACCIDENT INSURANCE AND OTHER BENEFITS OF THE FINNISH STUDENT SPORTS FEDERATIN OLL IN YOUR ASSOCIATION SPORTS EVENTS
OLL’s accident insurance covers sports try-outs and contests organised by OLL’s member communities, also including associations operating within AYY, which are reported to OLL in advance.
Accident insurance applies to members of OLL’s member communities who participate in sports try-outs or contests. The insurance is also valid during journeys directly related to these events (contests: floorball tournaments between subject organisations, running contests within subject organisations, the student union’s bowling course for beginners, etc.)
To be notified in advance:
– event, time and location
– estimation of the number of participants
– organising party (member organisation) and contact person with contact details
– report at least one week prior to the event to the address (oll(a)oll.fi)
Further information on insurance conditions, maximum amounts of compensation, etc. are available at http://www.oll.fi/edut/tapaturmavakuutus/ .
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).