This is AYY’s association newsletter for the week 4/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
CONTENT OF THE NEWSLETTER
1. Heikki Pulkkinen in charge of organisational affairs in the year of 2015
2. The first application round of TTE-Fund in 2015 is open!
3. Main administrator notifications for otax
4. Association training material available on AYY’s website
5. AYY’s budget changes concerning associations
1. HEIKKI PULKKINEN IN CHARGE OF ORGANISATIONAL AFFAIRS IN THE YEAR OF 2015
In the year of 2015, Heikki Pulkkinen is in charge of organisational affairs in HYY Board. Heikki studies technical physics at the School of Science. He has previously acted as the chairperson of the Physicist Guild. In addition to organisational affairs, Heikki is in charge of campus affairs, particularly housing and facilities. You can reach Heikki by e-mail at heikki.pulkkinen@ayy.fi and by telephone (041)437-7542. With issues regarding organisational affairs in general, however, you should use the address jarjestoasiat@ayy.fi, where you can also reach the organisation specialist.
Further information on the Board and its composition is available here: /en/contact-information/board/
2. THE FIRST APPLICATION ROUND OF TTE-FUND IN 2015 IS OPEN!
The first application round of TTE-Fund in 2015 is open! The fund may grant financial aid for all AYY members and the association within it. TTE-Fund supports visible activities that reach for the stars and make other people excited!
You can apply for grants from TTE-Fund in two ways: through the application rounds arranged approximately three times a year and through the continuous application period which is open during the academic terms. During the continuous application period, you can apply for the grants with the maximum of 1000€, whereas the amount of project grants during the actual application rounds is not limited.
The first application round of 2015 will end on Sunday, 25 January 2015, at 11.59pm. Instructions for the application and its attachments are available on the website of the fund at http://tter.ayy.fi/. The grant can be applied for with an online form which is available at: https://lomake.ayy.fi/tter/hakulomake/
Deadlines for the application rounds of spring 2015 and other additional information is available on TTE-Fund’s website at http://tter.ayy.fi/. Also check out the facebook site at www.facebook.com/tterahasto.
3. MAIN ADMINISTRATOR NOTIFICATIONS FOR OTAX
Concerning associations which have websites or usernames for AYY’s web hotel service Otax.
Main administrator notifications for Otax must be made by 29 March. For those accounts which do not provide the notification, the username will be locked on 1 Apr and the site will be closed.
The administrator notification has been renewed and is more extensive than previously. At the same time, the notifier needs to check the running applications, users with access to the username, etc. Detailed instructions can be found in the notification form. Please reserve enough time for filling in the notification and for checking the site.
You can fill in the notification at https://lomake.ayy.fi/it/otax-admin-report/?lang=en
Further information on Otax services is available at /en/associations/services/it-services/website-services-on-otax/
4. ASSOCIATION TRAINING MATERIAL AVAILABLE ON AYY’S WEBSITE
AYY’s association training sessions were held on Wednesday, 3 Dec. The meeting addressed services provided by AYY, communications, interpretation of regulations, meeting technique and association activities in general. The material used in the training sessions is available on AYY’s website at: /en/associations/services/training-and-courses/association-training/. At the moment, the slides are only available in Finnish but they will be translated as soon as possible.
5. AYY’S BUDGET CHANGES CONCERNING ASSOCIATIONS
AYY’s budget for the year of 2015 was decided at the Representative Council meeting 11/2014 on 27 Nov. In the meeting, the increased operating grant allocated for organisations and the general project grant allocated by AYY were removed from the budget. Both budget items were relatively small and project grants were not very popular. The removed EUR 5,000 was transferred into operating grants. In the spring of 2015, a total of EUR 67,000 of operating grants are allocated to the associations, of which EUR 18,000 are allocated to special status associations and EUR 49,000 to other associations.
From the beginning of the year onwards, all project grants will be directed to TTE-Fund, which has better conditions for the allocation of grants, as well as much more to allocate. Any AYY’s member or a community or association within AYY may apply for the grant. Several members of AYY can also apply for the grant together. The grant is allocated for larger and smaller projects, which activate students, increase liveliness in the community and spread positive feelings. You can apply for the grant from TTE-Fund in two ways: during the application rounds organised three times a year and during the continous application process, which is open during the academic terms. The continuous application process is only intended for small projects (EUR 1,000 or less), the amount of the project grant is not limited during other application rounds. More information on the grants allocated by TTE-Fund is available here: http://tter.ayy.fi/ The majority of the instructions are only available in Finnish but you can also apply in English and Swedish. Further inquiries may be addressed to the Board of TTE-Fund: tter@ayy.fi
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).