This is AYY’s association newsletter 7/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
CONTENT OF THE NEWSLETTER
1. Operating grant application period and the submitting of association notices to begin on 1 March
2. Main administrator notifications for Otax
1. OPERATING GRANT APPLICATION PERIOD AND THE SUBMITTING OF ASSOCIATION NOTICES TO BEGIN ON 1 MARCH
The annual submitting of AYY’s association notices and the application period for the operating grant will begin after one month on Sunday, 1 March and end on Tuesday, 31 March. Each association in AYY’s register must submit the association notice. If the association notice is not submitted, the association may be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant and the application is regarded as the association notice. If you are uncertain whether your association is in the first or second list, please contact the organisation specialist. In 2015, there are two new twists when you apply for the operating grant: the new scoring model (available here) and the new association database. The association database not only facilitates the processing of applications but also helps the association activities. From now on, you do not have to fill in all the unchanging information every year, but they are copied from the previous years. At the first time, however, all information must be filled in as each association creates their own username. It is therefore very important that all associations fill in their information into the system, regardless of whether or not they apply for the operating grant.
The database is currently being tested at AYY’s office and everything looks good. The new system will inevitably bring some problems along the way, so you should reserve enough time for filling in the application and notices. If you already know that your association will be late, please inform the organisation specialist (jarjestoasiat@ayy.fi). If you request for additional time in advance, we may grant it to you. Late or incomplete applications will not be processed.
The operating grants and association notices are processed as quickly as possible and granted in April-May.
You should also remember that the precondition for the operating grant is to have the association profile on AYY.fi. Associations are responsible for the updating of the profile. Instructions for the updating are available here (only in Finnish). If you have any problems, please e-mail to jarjestoasiat@ayy.fi. At the same address, you get further information and help with the association notice and the applications. You can also get in touch by telephone at 050 520 9442. The best time to reach the organisation specialist by telephone is on weekdays between 10am and 2pm.
Please note! In 2015, increased operating grants are not allocated at all. You can apply for funding from TTE-Fund for all projects outside continuous operations and for new mind-blowing ideas (Further information: tter.ayy.fi).
2. MAIN ADMINISTRATOR NOTIFICATIONS FOR OTAX
Concerning associations which have websites or usernames for AYY’s web hotel service Otax.
Main administrator notifications for Otax must be made by 29 March. For those accounts which do not provide the notification, the username will be locked on 1 Apr and the site will be closed.
The administrator notification has been renewed and is more extensive than previously. At the same time, the notifier needs to check the running applications, users with access to the username, etc. Detailed instructions can be found in the notification form. Please reserve enough time for filling in the notification and for checking the site.
You can fill in the notification at https://lomake.ayy.fi/it/otax-admin-report/?lang=en
Further information on Otax services is available at /en/associations/services/it-services/website-services-on-otax/
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).