This is AYY’s association newsletter 15/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
The application period for operating grants will continue after the Easter until 11.59pm on 7 Apr, because the system was down during the last weekend. We apologise for any inconvenience! Application instructions are available here.
Please remember to apply for club rooms and storage facilities now that they are available!
CONTENT OF THE NEWSLETTER
1. Club rooms and storage facilities open for applications, DL 12 Apr 2015
2. May Day is approaching – add your association’s May Day events to wappu.fi site!
3. Submit your events for AYY’s academic year calendar 2015-2016, DL 16 May
1. CLUB ROOMS AND STORAGE FACILITIES OPEN FOR APPLICATIONS, APPLICATION DL 12 APR 2015
The allocation practices of facilities rented permanently for associations were renewed in 2014. In the future, available facilities will be published in the association newsletter, after which the associations can apply for the facility. Facilities are allocated based on the scoring model for facilities rented for associations (pdf).
The application period for facilities is ongoing. You can apply for storage facilities and club rooms through the electronic application form:
Storage facilities: https://lomake.ayy.fi/hallinto/storage-facilities-application-form/
Club rooms: https://lomake.ayy.fi/hallinto/application-form-for-club-room/
You can review the available facilities and floor areas when filling in the application forms.
The application schedule is as follows:
The application form is open on Wed, 25 Mar, 12noon–Sun, 12 Apr, 11.59pm.
AYY’s facility committee will process applications in week 16. AYY Board makes decisions on facilities based on the proposal of the facility committee in week 17.
We aim at making agreements for facilities starting in May 2015. Rental agreements are valid until further notice, unless otherwise mentioned.
NB! Only applications delivered through the previously-mentioned forms are taken into account. Previous facility inquiries submitted via e-mail or late applications will not be addressed.
Further information: Johanna Pietiläinen, firstname.surname (a) ayy.fi, 050 520 9434
2. MAY DAY IS APPROACHING – ADD YOUR ASSOCIATION’S MAY DAY EVENTS TO WAPPU.FI WEBSITE!
May Day is approaching and wappu.fi site will open again! Anyone in Aalto community can add their own May Events for everyone to see. http://wappu.fi/
So add your association events to the site now! If you do not have all the details yet, you can also add the so-called dummy, i.e. the date reservation. You can update the event information later if you create a user account and password when adding the event. Please also include at least the title and a brief description in English so that international students can participate as well.
Please note that events do not appear in the calendar immediately because the administrator must approve them first.
If the page does not work or you forget your password, please contact the administrator via e-mail: webmaster@ayy.fi
3. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2015-2016, DL 26 MAY
Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Tuesday, 26 May 2015. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.
If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 26 May 2015, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.
http://tinyurl.com/ayycalendar2015
Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).