This is AYY’s association newsletter for the week 22/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
This is the second last association newsletter of the spring. After the next week, the newsletter will take a summer break and will be published again in the autumn, for the first time on 28 Aug. If you have important information for associations during the summer, please directly contact the organisation specialist (jarjestoasiat@ayy.fi).
CONTENT OF THE NEWSLETTER
1. Submit your events for AYY’s academic year calendar 2015-2016, DL 26 May
2. Pick up your association mail from AYY’s letterboxes
3. Operating grants allocated for the year of 2015
4. AYY launched a new electronic association database
5. Club rooms from the university
6. Storage facilities available at Jämeräntaival 10 and 11
1. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2015-2016, DL 26 MAY
Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Tuesday, 26 May 2015. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.
If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 26 May 2015, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.
http://tinyurl.com/ayycalendar2015
Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).
2. PICK UP YOUR ASSOCIATION MAIL FROM AYY’S LETTERBOXES
AYY’s association letterboxes are overflowing. Please come and pick up your association mail in order to make space for new mail!
3. OPERATING GRANTS ALLOCATED FOR THE YEAR OF 2015
AYY Board has made decisions on the operating grants for the year of 2015 at its meeting 23/2015.
Each association is informed about the allocated amount separately via email. In addition, the amount of the grant and grounds for particularly major or other significant changes has been updated to the association database Tahlo. If you have not received the email or cannot find the amount on Tahlo, please contact the organisation specialist (jarjestoasiat@ayy.fi).
The entire list on the allocated grants is available here.
A total of 151 associations applied for the operating grant, of which 17 were special status associations. A total of EUR 18,000 was granted to special status associations and EUR 48,989 to other associations. The total amount of the operating grants increased from the previous year since the funds previously allocated for project grants and increased operating grants were transferred to operating grants in the budget. In 2014, EUR 17,150 of operating grants was allocated to special status associations and EUR 41,975 to other associations.
In addition to the increase in the total amount of the grants, the scoring model prepared and approved in 2014 was now used for the first time. As a result of the new scoring model, the amounts granted to major associations decreased slightly and there was more emphasis on communal, interdisciplinary and international activities.
In connection with the allocation of grants, it was checked that each association that received the grant fulfills the terms in the first list of AYY’s association register. The allocated amount was reduced as a sanction for missing or unexplained late attachments.
Inquiries and questions may be addressed to the organisation specialist at jarjestoasiat@ayy.fi
4. AYY LAUNCHED A NEW ELECTRONIC ASSOCIATION DATABASE
AYY has began to use Tahlo system used for the operating grant applications as the official association database. The former system will be administered until the operating grant allocation next year, so that associations are not removed by accident.
Tahlo is now open and you can freely edit the information there, with the exception of the application form for the operating grant. Please keep your association information up-to-date, correct contact details, in particular, are very important. The current plan is that Tahlo is open until the end of the year. The system is available at http://tahlo.ayy.fi
Some changes will still be made to the system. Errors and problems noticed during the allocation of operating grants will be collected during May and the purpose is to fix the problems in June. So if you have noticed, or will notice, any problems in the system, please inform the organisation specialist.
5. CLUB ROOMS FROM THE UNIVERSITY
The campus develops at a fast pace and now organisations have the opportunity to receive new facilities for their use. If your association is interested in having a new club room from the university premises, please send a brief message to tilat@ayy.fi, which includes at least the following information:
– Brief description of the association
– Brief description of the intended use of the club room
– If you are offered a club room, approximately how often will you organise activities there?
– Which buildings would be the most suitable for your use?
– How many persons would be present in the club room during typical use?
– What would be the maximum number of persons in the club room?
– Do you need a water faucet?
– Other special needs or wishes
6. STORAGE FACILITIES AVAILABLE AT JÄMERÄNTAIVAL 10 AND 11
Hoas buildings at Jämeräntaival 10 and 11 have plenty of small storage facilities available. The average size of storage space is approximately 5 square metres. If your association is interested in renting storage space, please send email to anna.lassus@hoas.fi. The rent and other terms of the contract must be agreed in more detail with Hoas. Buildings will be renovated in the coming years, due to which storage facilities will be temporarily out of use for some time.
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).