This is AYY’s association newsletter for the week 23/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
This is the last association newsletter of the spring. The next newsletter will be published at the end of August on 28 Aug. If you have important information for associations during the summer, please directly contact the organisation specialist (jarjestoasiat@ayy.fi, tel. 050 520 9442).
Have a great summer!
CONTENT OF THE NEWSLETTER
1. Pick up your association mail from AYY’s letterboxes
2. Register your association to Tahlo database
3. AYY Events – AYY opens a Facebook group for event marketing!
4. Club rooms available at the university
5. Storage space available at Jämeräntaival 10 and 11
1. PICK UP YOUR ASSOCIATION MAIL FROM AYY’S LETTERBOXES
AYY’s association letterboxes are overflowing. Please come and pick up your association mail in order to make space for new mail!
2. REGISTER YOUR ASSOCIATION TO TAHLO DATABASE
AYY has began to use Tahlo system used for the operating grant applications as the official association database. The former system will be administered until the operating grant allocation next year, so that associations are not removed by accident.
Tahlo is now open and you can freely edit the information there, with the exception of the application form for the operating grant. Please keep your association information up-to-date, correct contact details, in particular, are very important. The current plan is that Tahlo is open until the end of the year. The system is available at http://tahlo.ayy.fi
Currently, only 180 of the 212 associations in AYY’s association register can be found at Tahlo. If your association is missing, please add your association to the system now! If your association no longer operates or if you want to leave AYY’s association register for one reason or another, please contact the association specialist. We will contact the missing associations during June. Associations that have not been active for two consecutive years will be removed from the association register.
Some changes will still be made to the system. Errors and problems noticed during the allocation of operating grants will be collected during May and the purpose is to fix the problems in June. So if you have noticed, or will notice, any problems in the system, please inform the organisation specialist.
3. AYY EVENTS – AYY OPENS A FACEBOOK GROUP FOR EVENT MARKETING!
AYY opens a Facebook group ”AYY Events”, where different organisers can advertise their events. The group will be opened during June. AYY will provide more information when the group is opened. In the group, members can publish non-commercial events aimed at Aalto students. The group can be used by all AYY’s members and associations. The group is unofficial and informal and events published in the group are not transferred to AYY’s other communication channels.
4. CLUB ROOMS AVAILABLE AT THE UNIVERSITY
The campus develops at a fast pace and now organisations have the opportunity to receive new facilities for their use. If your association is interested in having a new club room from the university premises, please send a brief message to tilat@ayy.fi, which includes at least the following information:
– Brief description of the association
– Brief description of the intended use of the club room
– If you are offered a club room, approximately how often will you organise activities there?
– Which buildings would be the most suitable for your use?
– How many persons would be present in the club room during typical use?
– What would be the maximum number of persons in the club room?
– Do you need a water faucet?
– Other special needs or wishes
5. STORAGE SPACE AVAILABLE AT JÄMERÄNTAIVAL 10 AND 11
Hoas buildings at Jämeräntaival 10 and 11 have plenty of small storage facilities available. The average size of storage space is approximately 5 square metres. If your association is interested in renting storage space, please send email to anna.lassus@hoas.fi. The rent and other terms of the contract must be agreed in more detail with Hoas. Buildings will be renovated in the coming years, due to which storage facilities will be temporarily out of use for some time.
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).