This is AYY’s association newsletter for the week 48/2015.
If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
Registration for association training sessions is ongoing!
Content of the newsletter
1. Registration for association training sessions is ongoing
2. Torchlight procession of the Independence Day on 6 Dec
1. Registration for association training sessions is ongoing
How to lead volunteers and how to take care of finances in the association? Do you have questions about association bureaucracy or rules? How to create events and communications? What does the advocacy sector do? You can learn about these matters in AYY’s association training session at Design Factory on 2 Dec. You can now sign up for the training session!
More information in the registration form: https://lomake.ayy.fi/yhdistykset/ilmoittautuminen-ayyn-yhdistyskoulutukseen-2-12-2015/
Please register in advance in order to confirm the amount of refreshments and evaluate the need for space.
The training session is held in Finnish.
The English training session for association activities will be held on 9 Dec. The English training session is directed at international students. Registration: https://lomake.ayy.fi/yhdistykset/334-2/
2. Torchlight procession of the Independence Day on 6 Dec
University students in the metropolitan area traditionally celebrate the Finnish Independence Day with a torchlight procession on 6 Dec. All are welcome to join the procession, torchlights are provided at the beginning of the procession. Associations can participate in the procession with their own flags.
The event instructions and schedule are available at http://itsenaisyyspaiva.ayy.fi/en/.
The schedule will be updated as soon as possible.
AYY traditionally provides the following services to its members:
Transport of flags:
Association flags must be delivered to the service point (Otakaari 11) by 4pm on Thursday, 3 Dec 2015 AND recorded in the transport list. Please make sure that you record your flag in the list, as we only bring the flags mentioned in the list. Flags are returned to the same place from where you can collect them by Wednesday, 9 Dec.
Flag carrying belts and sashes in the colours of the Finnish flag:
The Student Union can borrow a limited number of flag carrying belts and the blue and white sashes suitable for all flags. Reservations for the fastest ones to arkisto@ayy.fi. Equipment can be found next to the flags at the beginning of the procession.
During the procession, flag-bearers and heralds can leave their bags to the vehicle which drives to the Senate Square. When you leave your flag for the return transport, you can get your items back. Flag-bearers and heralds are not allowed to wear bags in the procession.
3. Pre-notification: Advance booking of AYY’s facilities rented on a one-time basis to start on 30 Nov!
The advance booking of AYY’s facilities rented on a one-time basis will on Monday, 30 Nov 2015.
Advance bookings are organised by using AYY’s own booking system TILA. TILA can be found at https://tila.ayy.fi/ and the users log on with Aalto University’s IT username, using the same logging system as when using Into, for example.
You can make advance reservations for the period Mon, 11 Jan 2016 – Sun, 14 Aug 2016.
The schedule for facility reservations in the system is as follows:
1. AYY’s internal operators, reservation period 11-29 Nov 2015. The reservation period ends at 11.59pm on Sun, 29 Nov 2015.
2. Special status associations 30 Nov – 8 Dec 2015. The reservation period begins at 12noon on Mon, 30 Nov and ends at 2pm on Tue, 8 Dec. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 5pm onwards on Tue, 8 Dec 2015.
3. Other associations in the 1st register on 9-15 Dec 2015. The reservation period begins at 8am on Wed, 9 Dec and ends at 2pm on Wed, 16 Dec 2014. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 5pm onwards on Wed, 16 Dec 2015.
More specific information on the advance booking will be available in the association newsletters in the coming weeks. However, you can already mark down these dates on your calendar!
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address tiedotteet@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisational Affairs and Communications Specialist Ahto Harmo (ahto.harmo@ayy.fi, tel: 050 520 9442).