1. Submit your events for AYY’s academic year calendar 2016-2017
Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 29 May 2016. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.
If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 29 May 2016, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.
http://tinyurl.com/ayycalendar2016
Questions and comments to AYY’s Communications Officer Henna Palonen (henna.palonen@ayy.fi or 050 520 9440)
2. Operating grants for 2016 and missing association notices
Operating grants have been distributed for 2016, and the granted sums are available for viewing at
Operating grants shall be paid as soon as all conditions for the grant have been fulfilled. For most associations, payment orders have been made for May 13. The payment will show on the account entered into the TAHLO system within two weeks.
If the association’s profile on AYY’s web site is incomplete, the association shall be contacted separately. The profile must be complete per the instructions given during the round of applications before the operating grant can be paid. Associations shall not be contacted separately about appendices for which an extension has been granted; the appendices must be submitted per the instructions given along with the extension before the operating grant can be paid.
Associations that have not yet submitted their association notice for 2016 must do so by 11:59 PM on June 8 at https://tahlo.ayy.fi. Applications for operating grants can no longer be submitted. If the notice has not been submitted by the deadline for the second consecutive year, the association may be removed entirely from the student union’s associations register.
3. The possibility to apply for the club premises of OtaHoas
Club premises have become available to OtaHoas (the joint resident committee of the student accommodation sites of Otaniemi owned by Hoas) in the properties of Jämeräntaipale, Servin Maijan tie and Servinkuja as well. The associations of Otaniemi, the clubs formed by the residents and other groups are being offered the opportunity to manage these premises.
The sizes of the premises on offer vary from about 25 to 80 square metres. Almost all the premises have a toilet either in the premises or near them. No rent is charged for the premises. The premises cannot be used during the quiet period because there are residential apartments around them. OtaHoas can provide support with the expenses relating to the adoption of club premises.
The purpose of use of the premises is not restricted, but it must be one that promotes the comfort of residents. The administrators have a duty to allow the residents of Otaniemi use the premises free of charge provided that they can use the premises themselves for their own requirements.
OtaHoas will arrange viewings of the premises from Monday, 20.6., when it will be possible to get acquainted with the premises. Applications for the usage plan of the club premises must be sent by Sunday, 3.7.
Further information, registering for a viewing and application instructions are on the web pages of OtaHoas: http://otahoas.ayy.fi/kerhohuoneet/tila-anti-2016/
4. Make EUR 500 for your association at Helsinki City Marathon!
The Finnish Student Sports Federation (OLL) pays EUR 500 to a group of students who commit to take responsibility for the volunteers at Helsinki City Marathon drinking point (at minimum 20 persons). The biggest marathon event in Finland will take place on Saturday 13 August 2016, and the preliminary location of the drinking point, famous for OLL’s good music and atmosphere, is in Lauttasaari. The volunteer work starts at approx. 14:00 and lasts until 20:30.
Are you interested? Send a free application to: jyrki.eriksson@oll.fi at the latest by Sunday 5 June!