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This is AYY’s association newsletter for the week 49/2016.

Upcoming events and important dates and events for associations

13 Dec – 19 Dec 2016 Advance booking period for associations in the 1st list
16.1.2017: AYY’s Association Training in English
8.9.2017: Opening ceremony of the academic year on Friday

Content of the newsletter

1. AYY’s association training on 8th of December – sign up DL 5^th of Dec 7am!
2. Advance booking of AYY’s facilities rented on a one-time basis is open – check the schedule for booking sessions!
3. Save the date: The opening ceremony of the academic year on Friday, 8^th of September 2017
4. Welcome to the Christmas concert of Dominante! Group discount for associations!
5. Sell the Christmas records of Dominante and earn money for your association!

1. AYY’s association training on 8th of December – sign up DL 5^th of Dec 7am!

 AYY’s association training will be held at Design Factory in Otaniemi on 8.12.

The training will be held in Finnish. A training in English will be held on Monday 16^th of January and the sign up will open later on.

The programme of the training consists of a shared part, in which issues concerning all association operatives are looked at, and two group parts, which the participants can choose from several options according to their needs.

In compiling the training, the replies to the training need survey are being used, for which we thank all respondents.

Sign up: https://lomake.ayy.fi/yhdistykset/ilmoittautuminen-ayyn-yhdistyskoulutukseen-8-12-2016/ (in Finnish)

Facebook: https://www.facebook.com/events/713403078812831/ (Training in Finnish)

 

2. Advance booking of AYY’s facilities rented on a one-time basis is open – check the schedule for booking sessions!

The advance booking of AYY’s facilities rented on a one-time basis will start on Thursday 1 Dec 2016.

Advance bookings are organised by using AYY’s own booking system TILA.

You can make advance reservations for the period Mon, 9 Jan 2017 – Sun, 13 Aug 2017.

The schedule for facility reservations in the system is as follows:

1. AYY’s internal operators, reservation period 7-30 Nov 2016. The reservation period ends at 11.59pm on Wed, 30 Nov 2016.
2. Special status associations 1 Dec – 12 Dec 2015. The reservation period begins at 12noon on Thu, 1 Dec and ends at 2pm on Mon, 12 Dec. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 4.30pm onwards on Mon, 12 Dec 2016.
3. Other associations in the 1st register on 13 Dec – 19 Dec 2016. The reservation period begins at 12 midnight on Tue, 13 Dec and ends at 2pm on Mon, 19 Dec 2016. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 4.30pm onwards on Mon, 19 Dec 2016.

Check out the entire advance booking schedule here.

A few notes about the making of reservations:

1. TILA can be found at https://tila.ayy.fi/ and the users log on with Aalto University’s IT username, using the same logging system as when using Into, for example. The easiest way to get started is to read the instructions behind the Instructions/Help link in the menu bar at the top of the page.
2. In advance booking, facilities are reserved under the name of associations. The activation key has been sent to the email address provided by an association (usually this is the mailing list address of the association board) already in the spring, so the person who has handled the facility bookings of the association this year may distribute representation rights through TILA if necessary.
3. If you receive representation rights for a group, the message subject is ”TILA: Activation key for group GROUP NAME”. The activation key can only be used once, so the person who has first logged on to the system may add representation rights to suitable persons in the group in order to make reservations. The reservation right is only activated for the associations which have filled out the association notice and whose information has been updated to the association register this year.
4. Enter the event name in the reservation. If there is no name, the event may be deleted if there are several reservations for the same date at the later stages of the booking session.
5. Please note that AYY’s internal reservations are mainly permanent.
6. Special status associations have the opportunity topermanently book facilities for anniversaries and anniversary brunches. If there are reservations by two separate associations, of which one is anniversary or brunch of a special status association, the special status association will have the reservation. Other reservations of special status associations should be defended at a later booking   session. Therefore, in the advance booking session of special status associations, we will first clarify the duplicate reservation of special status associations and in the second booking session we will clarify all the rest of the duplicate reservations.
7. Duplicate bookings can only be made within the reservation periods. After the end of the reservation period, associations can edit, delete or add new reservations which do not overlap with other reservations. Any duplicate reservations can be cancelled by using your own username in the advance booking session, so please bring your laptop in order to get the event running smoothly.
8. Only reserve the facility for times when you really need it. If possible, please avoid reservations for the following times:
   PO has rehearsals at Smökki every Monday at 6pm-9pm and RWBK every Tuesday at 5pm-10pm. So please avoid sitsit on Mondays and Tuesdays!
   b. The multi-purpose facility and tatami hall are actively used by trainers on a daily basis between 4pm and 11pm. Reservations before 4pm are usually available.
9. The rent prices of for the year 2017 will be confirmed in the AYY council meeting on Nov 24 2016.
10. System instructions are available in Finnish and English. The implementation of the Swedish interface and instructions are in progress. In addition, TILA system is being further developed. Users are asked to report about detected problems, inconsistencies in the text or development ideas to the address tila@ayy.fi.

If you have not received your confirmation code for the user group that you represent or if you have any other questions related to advance booking sessions, please contact Administrative Director (johanna.pietilainen (a) ayy.fi, 050-5209434).

3. Save the date: The opening ceremony of the academic year on Friday, 8^th of September 2017

Aalto has decided that the opening ceremony of the next academic year will be arranged together with the opening ceremony  of Dipoli on Friday, 8.9.2017. The plans and timetables of the Aalto Parties and Afterparties will become more precise soon!

4. Welcome to the Christmas concert of Dominante! Group discount for associations!

You’re warmly welcomed to Dominante’s JOULUN TÄHDEN – Dominante’s traditional Christmas concert. Dominante’s traditional Christmas concerts help to cast daily worries aside and receive the brightness of Christmas! This year, Dominante is holding three Christmas concerts, which are:

– on Monday, 19.12.2016 at 7 pm in Tapiola Church

– on Tuesday, 20.12.2016 at 7 pm in St Paul’s Church

– on Wednesday, 21.12.2016 at 7 pm in Helsinki Cathedral

The tickets normally cost €25/€15. The cheaper category is for students, the unemployed, servicemen and children (under 18). To your association, we offer tickets as follows:

10-20 tickets at the price of €22.50/€13.50 each

More than 20 tickets €20/€12 each

More than 30 tickets €17.50/€9.50 each

More than 40 tickets €15/€8 each

Therefore, the total price will be determined as per the following example, e.g. 33 tickets ordered:

20 tickets at €22.50/€13.50 each

10 tickets at €20/€12 each

3 tickets at €17.50/€9.50 each

Paying for tickets is done with an invoice and the final price in group orders (minimum ten tickets) is determined by the number of tickets ordered. You can set your own price for your members if you want and support the cultural experience with the amount that you want. We’ll deliver the tickets to the address of your choice, or alternatively you can also provide a list of names to the door of the concert, meaning that participants can get into the concert by giving their name.

Ask more from aleksi.tiira@gmail.com and lotta.lundell@aalto.fi!

5. Sell the Christmas records of Dominante and earn money for your association!

Dominante’s Christmas record released for the Christmas of 2013, ‘Joulun tähden’, will get both big and small listeners into the Christmas spirit. The record has traditional Christmas songs beloved by the Finns and there are also a few newer compositions for variety. The choir is conducted by Seppo Murto, who’s also known for the ‘Finland’s Best Choir’ programme. You can find excerpts from the record on the web pages of Dominante:

The Christmas song of the shepherd’s flute: http://www.dominante.fi/audio/mp3/Paimenhuilun_joululaulu.mp3
The march of the three kings: http://www.dominante.fi/audio/mp3/Kuninkaiden_marssi.mp3
Christmas hymn: http://www.dominante.fi/audio/mp3/Jouluhymni.mp3

We’re offering the opportunity to support your operations by selling our Christmas records. The records cost 20 euros each, and you’ll get 6-10 euros per record for you own operations for the records that you sell. Unsold records can be returned to Dominante free of charge. Questions and order requests for records can be sent to lotta.lundell@aalto.fi.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address tiedotteet@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisational Affairs and Communications Specialist Ahto Harmo (ahto.harmo@ayy.fi, tel: 050 520 9442).