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This is AYY’s asscociation newsletter for the week 34/2017
This is the first association newsletter of the fall. The next newsletters will have the familiar deadline of Wednesdays at 10:00 a.m. Please send the pieces for the newsletter to tiedotteet at ayy.fi. They should concern associations as associations. Event marketing to members of the Student Union is focused on the weekly newsletter. More on the newsletters at: /en/students/weekly-newsletter/ and /en/associations/association-newsletter/.
The association sector has returned to the office this week, so piled-up queries from the summer are still under way. They will be answered as soon as possible, but due to the number of messages, it may still take a while.
The AYY association training in Finnish is held on the 28th of November this year at the Design Factory, so mark it in your calendars! A training in English will be on the 7th of December.
Upcoming events and important dates and events for associations
Aug 27th: Deadline for signups to Aalto Party (see title 1)
Aug 27th:: Deadline for signups to Otasuunnistus (Ota-Orienteering) (see title 2)
Sep 8th: Opening ceremonies for the academic year 2017-2018
Sep 11th: Deadline for volunteer signups to the Dipoli Independence Day reception (see title 3)
Oct 10th: Campus Expo
Nov 28th: AYY’s association training in Finnish, Design Factory
Dec 7th: AYY’s association training in English, AYY’s office
Content of the newsletter
- Represent your association at Aalto Party!
- Arrange a checkpoint at Otasuunnistus!
- Volunteer for the Dipoli Independence Day reception – Associations will be compensated
- AYY is giving away office furniture
- To culture and art associations: Cultural test and development project funding / Involvement and participation
- AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017
- Represent your association at Aalto Party!
Aalto Party takes place 8 September 2017 at Alvarin aukio, Otaniemi at 16–20. We welcome associations within AYY to present themselves at Aalto Party.
Why?
Make yourself known and acquainted with the Aalto community! By bringing programme and activities to Aalto Party you can present yourself, get new friends, and liven up the party!
Aalto Party brings together students and staff to celebrate the beginning of the new academic year. The number of visitors yearly is around 3500 and increasing every time.
How?
Let us know the participation of your association with this form by Sunday 27 August https://www.webropolsurveys.com/S/3946C67393409C90.par
As you should be an association within in AYY, you can produce participatory programme and have it going on in general! 😉
We will support your programme with 70€ as long as you register your association and programme in advance and you have been accepted as part of Aalto Party.
When?
Aalto Party 8 September 2017
Registration of the associations by Sunday 27 August
For further information, please contact tarja.peltoniemia at aalto.fi, 050 53 23 817
- Arrange a checkpoint at Otasuunnistus!
Orientation will be here soon and so will the Otasuunnistus. I welcome your organisation to participate in Otasuunnistus on both Wednesday September 6th and Thursday September 7th. At your checkpoint you shall give the freshmen small tasks and reward them with points. The checkpoints are open from 5PM to 10PM, and the afterparty starts in Smökki at 9:30PM. You can register your checkpoint until the 27th of August with this form:
https://lomake.ayy.fi/teekkarijaosto/otasuunnistuksen-rastit-checkpoints-for-otasuunnistus-2017/
If you have any questions, don’t hesitate to ask!
Lauri Nyrhilä
Freshman Major
Aalto University Student Union AYY
+358 40 1959210 | lauri.nyrhila at ayy.fi
- Volunteer for the Dipoli Independence Day reception – Associations will be compensated
Does your association need funds for a purchase or an excursion? Do you have keen volunteers to help with the largest Independence Day event of the year?
This year, the volunteers are recruited through associations, because compensation is being paid for volunteering to the association, which they must be able to invoice. Help is needed in the cloakroom, decorations, final cleanup and catering, possibly for other tasks as well.
Apply by sending an informal application by the 11th of September. The application should include the following details:
-what are you gathering funds for (excursion, event, purchase or something else)
-how many volunteers would you bring
-preferred amount of payment with arguments and grounds
Please note that the decisions on payment are based on the overall assessment, so it is possible that the sum offered will differ from the amount you applied for. In this situation, the association can turn down the offer. If there are more applications than slots for volunteers, the associations are chosen based on the applications.
If you have any questions, please contact
Finland 100 Volunteer Organizer
Timi Tiira,
timi.tiira at ayy.fi
- AYY is giving away office furniture to associations
Associations can come and grab free leftover office furniture from the AYY office (Otakaari 11) until 25.8.
The following furniture is up for grabs:
9 different kind of quality shelves and lockers by ISKU and Martela.
The furniture is handed out on first come, first serve basis (or on first come, first reserve basis, with a promise to retrieve them by 25.8. at 5 pm). Note that you will need a car or several people to carry the cupboards.
The furniture must be retrieved by 25.8. 5 pm, after which the pieces of furniture left over will be recycled.
More info, reservations and pickups: Specialist, Organizational Affairs and Communications, Ahto Harmo, ahto.harmo at ayy.fi
- To culture and art associations: Cultural test and development project funding / Involvement and participation
Application period: 20th June 2017–28th September 2017
The test and development project funding is intended for increasing involvement and participation in culture and culture services and broadening the target audience of culture services.
The aim of the funding is to increase people’s involvement in culture and their participation in various culture services, as well as to broaden the target audience of culture services. In addition, the aim is to remove obstacles for participation, to deepen the experiences and effects of participation, and to promote the interaction between the parties offering services and their audiences. Special emphasis is placed on people who rarely take part in culture and cultural events. Traditional methods, digital methods or a combination of both can be utilized in the means and models used to forward the aims.
The funding is intended for legally competent communities working with culture and art, such as associations, foundations and corporations.
- AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017
This year’s association training will be held at the Design Factory in Otaniemi on November 28th. Information on the program and signups will be released later, but be sure to mark the date on your associations’ calendar already! The training will be in Finnish. An English training session will be arranged on the 7th of December at AYY’s office. Stay tuned!
Wishes regarding the training can be sent to the student union’s organization sector at jarjestoasiat at ayy.fi.
DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?
Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.
The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).