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This is AYY’s association newsletter for the week 14/2018
Upcoming events and important dates and events for associations
29th March: Deadline for the main administrator notifications of Otax (see item 1)
8th February–6th April: #LuovutusAalto vol. 3 (campaign page)
9th April at 15:30-19:30: Association training on the EU’s new General Data Protection Regulation (GDPR) (see item 3 and more information)
18th April: Aalto Open Air (see item 4)
Content of the newsletter
1. The main administrator notifications of Otax must be done by March 29th
2. Exceptional opening hours at the offices during Easter
3. Training on the 9th of April: Data protection legislation is changing, is your association prepared?
4. Aalto Open Air 2018
1. The main administrator notifications of Otax must be done by March 29th
Concerning associations that have webpages or IDs at AYY’s web hotel service Otax.
The main administrator notifications of Otax must be done by March 29th. The IDs of accounts from which notifications have not been made will be locked on April 1st, and the site will be closed down.
The notifier must also check the applications that are running, users who have access to the ID, etc. You can find more detailed instructions in the notification form. Please set aside enough time to make the notification and check the site.
You can make the notification at https://lomake.ayy.fi/it/otax-admin-report/?lang=en
More information on Otax and other IT services offered by AYY to associations can be found at https://otax.fi/.
2. Exceptional opening hours at the offices during Easter
Due to Easter, there are some exceptions to the opening hours of the member services. You can find more detailed information at /en/blog/2018/03/27/easter-opening-hours/. Be prepared for the traffic caused by the move on Tuesday, the 3rd of April. AYY wishes all its members a happy Easter!
3. Training on the 9th of April: Data protection legislation is changing, is your association prepared?
All organizations handling personal information must apply the EU’s new General Data Protection Regulation (GDPR), starting from May. The law also applies to association within AYY’s sphere of influence. Join the training to learn what you need to know about the new data protection regulation.
The training is in Finnish, but one workshop does a summary of the most important points in English. Chairpersons and people who handle member information (like the member register and event signups) should attend the event.
The training is organized at the Aalto University learning center in Otaniemi on the 9th of April from 15:30 to 19:30. The training starts with coffee, followed by the lecture from 16:00 to 18:00 and the workshops from 18:15 to 19:30. If you cannot attend, there is also an online stream for the lecture (16:00-18:00). After the lecture in Finnish, there will be a workshop in English (18:15-19:15). The workshop will summarize the key points of the webinar and give brief instructions and tips on how student organizations should develop their practices regarding personal data.
The event is organized in cooperation with Tekniikan Akateemiset and the Helsinki University Student Union.
More information on workshops and the event: https://www.tek.fi/fi/palvelut/tapahtumat/tietosuojalainsaadanto-uudistuu-onko-yhdistyksesi-valmis
Direct link to the signup (signup closes on Friday, the 6th of April): https://www.lyyti.fi/reg/Ovatko_yhdistyksesi_tietosuojaan_liittyvat_asiat_kunnossa_1898/en
Facebook event: https://www.facebook.com/events/769005286629302/
4. Aalto Open Air 2018
Aalto Open Air is here again on 18th of April! The epic outdoor festival conquers Alvari square and gives everyone a chance to enjoy brilliant music and the company of friends. You can also bring your own tent in order to party and sleep on the school yard all night long. It’s gonna be an amazing day, so prepare yourselves! But wait, there’s more. The best tent setup owners get a heart-and-body-warming prize: a one-time free booking of one of AYY’s fabulous rentable saunas!
WHAT: Aalto Open Air
WHERE: Alvari square
WHEN: 18th of April
COST: Nothing!
WHY: It’s time to start Wappu
Regards,
Katri Mäki-Kullas
Communications, Community Committee Aava ’18
Aalto University Student Union (AYY)
+358 400 345 052 | katri.maki-kullas@ayy.fi
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The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).