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This is AYY’s association newsletter for the week 15/2018
Wappu is coming, but before that, make sure that your association’s data protection issues are in order by attending the training on Monday, the 9th of April. The sign-up closes this Friday.
Upcoming events and important dates and events for associations
9th April at 15:30-19:30: Association training on the EU’s new General Data Protection Regulation (GDPR) (see item 1, sign up by the 6th of April )
16th April: A! games tournament at Otahalli (see item 3)
18th April: Aalto Open Air (see item 4)
22nd April: The application period for the OtaHoas club rooms ends (see item 6)
29th April: Crazy John (see item 5, sign-up for checkpoint keepers ends on the 24th of April )
27th May: Sign up your events into the yearly calendar (see item 7)
Content of the newsletter
1. Training on the 9th of April: Data protection legislation is changing, is your association prepared?
2. Add your association’s event to the Wappu Calendar and to the Whappu application!
3. A! games
4. Aalto Open Air 2018
5. Come and be a checkpoint keeper at Crazy John!
6. OtaHoas has two facilities available for associations
7. Association events into the yearly calendar 2018-19
8. Many of AYY’s one-time rental facilities are undergoing renovation
1. Training on the 9th of April: Data protection legislation is changing, is your association prepared?
All organizations handling personal information must apply the EU’s new General Data Protection Regulation (GDPR), starting from May. The law also applies to association within AYY’s sphere of influence. Join the training to learn what you need to know about the new data protection regulation.
The training is in Finnish, but one workshop does a summary of the most important points in English. Chairpersons and people who handle member information (like the member register and event signups) should attend the event.
The training is organized at the Aalto University learning center in Otaniemi on the 9th of April from 15:30 to 19:30. The training starts with coffee, followed by the lecture from 16:00 to 18:00 and the workshops from 18:15 to 19:30. If you cannot attend, there is also an online stream for the lecture (16:00-18:00). After the lecture in Finnish, there will be a workshop in English (18:15-19:15). The workshop will summarize the key points of the webinar and give brief instructions and tips on how student organizations should develop their practices regarding personal data.
The event is organized in cooperation with Tekniikan Akateemiset and the Helsinki University Student Union.
More information on workshops and the event: https://www.facebook.com/events/769005286629302/
Direct link to the signup (signup closes on Friday, the 6th of April): https://www.lyyti.fi/reg/GDPRluento_9418
2. Add your association’s event to the Wappu Calendar and to the Whappu application!
Jäynäkilpailu and Futurice are once again working together to bring you the Whappu application to spread the Wappu cheer! The Whappu application will become available on the 11th of April. The application includes an event calendar that can be used to add open events. These events will also show up in the Wappu Calendar at wappu.fi.
Add your association’s event to the Wappu Calendar at www.wappu.fi and download the Whappu application from your application store on the 11th of April!
Contacts: wappu(a)wappu.fi.
3. A! games
The time has come to match the schools against one another and find out which boasts the best ball game team! The AYY Sports Committee LTMK organizes the A! games tournament, which pits the Aalto schools against one another. Gather your team and go! The tournament is hosted at Otahalli on the 16th of April, and the games are played between 9:00 and 16:00. The teams will clash in basketball, floorball, futsal, volleyball and ultimate. You can join in as many different sports as you want.
For more information and registration, check out the Facebook event: https://www.facebook.com/events/208661209900787
WHAT: A! games
WHERE: Otahalli
WHEN: 16th of April from 9:00 to 16:00
Regards,
Roope Pääkkönen
Sports tutor coordinator
Aalto University Student Union
roope.paakkonen(a)ayy.fi | +358 40 0184339
4. Aalto Open Air 2018
Aalto Open Air is here again on 18th of April! The epic outdoor festival conquers Alvari square and gives everyone a chance to enjoy brilliant music and the company of friends. You can also bring your own tent in order to party and sleep on the school yard all night long. It’s gonna be an amazing day, so prepare yourselves! But wait, there’s more. The best tent setup owners get a heart-and-body-warming prize: a one-time free booking of one of AYY’s fabulous rentable saunas!
Facebook: https://www.facebook.com/events/167896853866470/
WHAT: Aalto Open Air
WHERE: Alvari square
WHEN: 18th of April
COST: Nothing!
WHY: It’s time to start Wappu
Regards,
Katri Mäki-Kullas
Communications, Community Committee Aava ’18
Aalto University Student Union (AYY)
+358 400 345 052 | katri.maki-kullas(a)ayy.fi
5. Come and be a checkpoint keeper at Crazy John!
Wappu is soon here and, with it, the highly anticipated traditional Crazy John event, now with an Approtwist™!
In the Crazy John event, teams consisting of about 4–10 people travel around Otaniemi the night before the Wappu eve, completing various checkpoints and collecting marks for their maps. Now your association or group of friends has the chance to be right in the thick of it and lift everyone’s spirits by holding a checkpoint of your own!
The registration for checkpoint keepers is open at https://lomake.ayy.fi/teekkarijaosto/hullu-jussi-2018-rastit-crazy-john-2018-checkpoints/ and it will close on the 24th of April. If your association does not have a club room and you want hold your checkpoint indoors, register as soon as possible and contact the organizers, and we will do our best to arrange the needed premises for you.
The best checkpoint is rewarded with a marvelous Wappu basket with lots of goodies in it, and a free AYY rentable sauna space for one day (has to be used by the end of the year).
TL;DR:
WHAT: Checkpoint for Crazy John!
WHERE: Around Otaniemi
WHEN: April 29th 2018, approx. 21:30-1:00, after the Fuksispeksit and the starting bang
REGISTRATION OPEN: Until April 24th at https://lomake.ayy.fi/teekkarijaosto/hullu-jussi-2018-rastit-crazy-john-2018-checkpoints/
For further information, please contact the Teekkari Culture Directors:
Paavo Hietala and Elena Pitkänen
paavo.hietala(at)ayy.fi
elena.pitkanen(at)ayy.fi
6. OtaHoas has two facilities available for associations
OtaHoas (the tenant committee for Hoas student properties in Otaniemi) has two general-purpose club rooms available for associations to use. The facilities are located at Jämeräntaival 10 AB and at Servin Maijan tie 3 A.
No rent is charged for the use of the facilities, and support may be granted to associations for putting them into use. Associations may use the facilities as they see best, as long as their use brings added value to resident activities. The facilities are not suitable for night-time use.
For more information and application instructions, visit https://otahoas.ayy.fi/kerhohuoneet/tila-anti-2018/
The instructions are available only in Finnish. Please contact the tenant committee if necessary https://otahoas.ayy.fi/en/asukastoiminta/yhteystiedot/
7. Association events into the yearly calendar 2018-19
AYY and TOKYO are creating a design calendar for the year 2018-19 to celebrate the move of ARTS to Otaniemi. The design calendar is handed out free of charge to members, like the traditional AYY calendar. The calendar will contain a list of events organized by organizations associations operating within AYY’s sphere of influence.
Go and add your association’s upcoming events into the following Excel Online file. Add your event by the 27th of May 2018 to ensure that it will be on the list in the calendar!
8. Many of AYY’s one-time rental facilities are undergoing renovation
The renovation of the Jämeräntaival 3, 5 and 7 properties in Otaniemi is proceeding as planned, and in terms of the overall schedule, the project has reached its halfway point. The renovation will also affect many one-time rental facilities located on the properties.
The following one-time rental facilities will undergo renovation at the start of April: Gorsu, the Living Room of the Teekkari Village and the Tatami Hall. At the end of June, renovations will also start at the Multi-Facility Hall and the Game Room.
The renovations cause many challenges for event organizers, but your patience will be rewarded with more functional and comfortable facilities. If you have any questions or comments regarding AYY’s rental facilities or their renovation, you can send a message to the Facilities Sector at tilat(at)ayy.fi.
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Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.
The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).