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This is AYY’s association newsletter for the week 22/2018

The EU’s new General Data Protection Regulation (GDPR) comes into effect TODAY! The advance booking rounds of facilities for the autumn are finished, and associations still have time until Sunday to enter their events into the yearly calendar. And the sub-event application period for the Otaniemi Night of Arts is open, check item 3 for more details.

Upcoming events and important dates and events for associations
25th May: EU’s new General Data Protection Regulation (GDPR) comes into effect (see item 1)
27th May: Last day to sign up your events into the yearly calendar (see item 2)
31st May: Junk bike collection ends (/en/student-union/volunteering/sections/campus-section/collecting-of-abandoned-bicycles/)
5th Sep: Save the date: Aalto Day One
1st Oct: Save the date: Lakinlaskijaiset
6th October: Save the date: The Otaniemi Night of Arts (see item 3)
28th Nov: Save the date: Association training, Design Factory

Contents of the newsletter
1. Checklist for the General Data Protection Regulation (GDPR)
2. Association events into the yearly calendar 2018-19 – deadline on Sunday, 27th May
3. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
4. Arabia’s service point was open for the last time on the 23rd of May
5. Students at the Linnanmäki amusement park

 

1. Checklist for the General Data Protection Regulation (GDPR)
The regulation will come into effect today, on the 25th of May. Make sure that your association has done at least the following:

• Privacy statements for your personal data registers.
• The statements can be accessed directly from the form used for gathering the personal data.
• The processors of the personal data are familiar with the proper way of processing the data (a data protection policy has been created and the processors have read it).
• The registers have been saved securely.
• Old, unnecessary information have been removed from the registers.
• You are prepared to receive information requests from persons in the register – you know how the data should be sent to the persons.

AYY’s instruction page can be found at https://inside.ayy.fi/display/TIET/General+Data+Protection (requires you to sign in using your Aalto University ID). It contains the most important issues related to the regulation, tips about collecting event sign-ups, training material, document templates and frequently asked questions.

If you have any questions related to GDPR or you want to have your association’s data protection documents checked, please contact AYY’s IT Expert petteri.nummela (a) ayy.fi.

 

2. Association events into the yearly calendar 2018-19 – last week to add your events
Only a few days left to add your events to AYY’s yearly calendar 2018-19. If you haven’t done it yet, add your association’s known events for the next academic year to this Excel Online document:

https://ayyfi.sharepoint.com/:x:/g/viestinta/EfOsbZ0GgGJPoPUEaVel0Z8BOxInnozQmq3uNDIXYcd0Mg?e=6ZtQR2

Add your event by Sunday, the 27th of May 2018 at the latest.

Please note that only the event information in the Excel file is added to AYY’s association calendar. The personal information of the contact persons is only collected in case there are problems with the entry – they are not printed into the calendar or stored for any other purpose.

For more information, please contact siiri.liitia (a) ayy.fi.

 

3. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program.

The Otaniemi Night of Arts consists of several sub-events organized by students, and the application period for the sub-events is now open. Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

AYY provides the use of facilities for event organizers for free. You can also receive financial support for your event through AYY and the TTE Fund.

Read more about the Otaniemi Night of Arts and sign up as a sub-event organizer: /en/students/student-culture/annual-events/otaniemenyo/

More information: tero.uuttana (a) ayy.fi

 

4. Arabia’s service point was open for the last time on the 23rd of May

AYY’s service point in Arabia was open for the last time on Wednesday, the 23rd of May 2018.

With the move of the School of Arts, Design and Architecture, AYY’s services will also be centered around the Otaniemi campus, where the Service Office at Otakaari 11 will serve all AYY members.

Check out the opening hours of the Otaniemi Service Office here: /en/contact-information/service-points/otaniemi/

 

5. Students at the Linnanmäki amusement park

Linnanmäki only for students? Check!

The Guild of Automation and Systems Technology celebrates its 20th anniversary with a bang: The Guild, together with its cooperation partners, offers students a unique chance to spend an evening at the Linnnanmäki amusement park. A private event with a limited number of tickets provides an unforgettable opportunity to enjoy Linnanmäki without waiting in line for hours!

Mark the 5th of October 2018 in your calendar, buy a ticket, take your best student buddies with you, and wait in eager anticipation for the most amusing day of the year, when the entire Linnanmäki amusement park is open just for students for one night.

The event is supported by the TTE Fund.

Advance tickets: https://bailataan.fi/events/b71e9e0b-84d1-45a0-95f8-bb985f720b2c

Advance tickets are also sold at events, which are announced on the event’s website later. Buy your ticket now, because the price will go up after the advance sales!

WHAT: Linnanmäki just for students!
WHERE: Linnanmäki amusement park
WHEN: 5th of October 2018 between 16:00 and 20:00
MORE INFO: https://20.as.fi/linnanmaki/

Tickets are exchanged for wristbands in the autumn prior to the event. You must present your student card when exchanging your ticket. Only people who have bought a ticket can enter Linnanmäki during the event. Alcohol is sold at the amusement park, so bringing your own drinks into the area is forbidden.

The organizer reserves the right to make changes.

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).).