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This is AYY’s association newsletter for the week 23/2018
Upcoming events and important dates and events for associations
29th June: Deadline for missing association notices ((see item 1)
5th Sep: Save the date: Aalto Day One
1st Oct: Save the date: Lakinlaskijaiset
6th October: Save the date: The Otaniemi Night of Arts (see item 3)
28th Nov: Save the date: Association training, Design Factory
Contents of the newsletter
1. Operating grants 2018 and missing association notices
2. Study credits for active students
3. Share your ideas on AYY’s advocacy policies
4. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
5. Checklist for the General Data Protection Regulation (GDPR)
6. Students at the Linnanmäki amusement park
1. Operating grants 2018 and missing association notices
The operating grants for 2018 have been granted and the sums are available at /en/associations/services/operating-grants/operating-grants-2018/
Operating grants are paid when all the prerequisites have been fulfilled. The payment order regarding the grants will be sent to most associations next week. The payment will be visible on the account submitted to the TAHLO system by the end of June.
If an association has discrepancies or things missing from their profiles on the AYY website, they will be notified in early June. The profile must be completed before the grants are paid, according to the instructions submitted when the applications opened. Organizations that have been granted additional time for certain appendices will not be specifically reminded about submitting them. These organizations must submit the appendices in accordance with the instructions they have received when the additional time was granted in order to receive the grant.
Associations that have not yet filed an association notice for 2018 must do so between the 6th of June, 12:00 noon, and 29th of June, 12:00 noon, at https://tahlo.ayy.fi/. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.
Additional instructions for association notices: /en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/
2. Study credits for active students
Hello, active students!
Have you worked actively in the Aalto University Student Union (in a section, for example), in an association operating within AYY (as a board member or officer), or in the University as a student representative in administration in 2017? You can get study credits for it.
The course (3 credits) includes writing a reflection report regarding what you have learned in the task and participation in a peer learning seminar.
Click the link to see course details: https://mycourses.aalto.fi/course/view.php?id=19730
AYY has consistently emphasized the importance of organizational activity for the development of individual know-how, and that is why we are happy that the Aalto University has decided to award study credits for students’ work in associations. For more information, please contact AYY’s education policy expert, Minna Mäkitalo, who has contributed to the format of the course: minna.makitalo (a) ayy.fi.
3. Share your ideas on AYY’s advocacy policies
In what societal questions should Aalto people be especially active in? How should AYY react to subsistence, equality and sustainable development?
The Aalto University Student Union is updating its policy papers this year. At the same time, the current policy papers will be combined into a single document. The idea is to create a document that ensures that AYY’s advocacy work is transparent and in line with the members’ opinions.
By taking the survey, you can bring new issues and ideas to the policy paper preparation work: https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/
The survey is open until July 31st.
4. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program.
The Otaniemi Night of Arts consists of several sub-events organized by students, and the application period for the sub-events is now open. Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!
AYY provides the use of facilities for event organizers for free. You can also receive financial support for your event through AYY and the TTE Fund.
Read more about the Otaniemi Night of Arts and sign up as a sub-event organizer: /en/students/student-culture/annual-events/otaniemenyo/
More information: tero.uuttana (a) ayy.fi
5. Checklist for the General Data Protection Regulation (GDPR)
The regulation came into effect on the 25th of May. Make sure that your association has done at least the following:
- Privacy statements for your personal data registers.
- The statements can be accessed directly from the form used for gathering the personal data.
- The processors of the personal data are familiar with the proper way of processing the data (a data protection policy has been created and the processors have read it).
- The registers have been saved securely.
- Old, unnecessary information have been removed from the registers.
- You are prepared to receive information requests from persons in the register – you know how the data should be sent to the persons.
AYY’s instruction page can be found at https://inside.ayy.fi/display/TIET/Tietosuoja (requires you to sign in using your Aalto University ID). It contains the most important issues related to the regulation, tips about collecting event sign-ups, training material, document templates and frequently asked questions. In the future, the page can also be accessed through the service listing for associations: /en/associations/services/
If you have any questions related to GDPR or you want to have your association’s data protection documents checked, please contact AYY’s IT Expert petteri.nummela (a) ayy.fi.
6. Students at the Linnanmäki amusement park
Linnanmäki only for students? Check!
The Guild of Automation and Systems Technology celebrates its 20th anniversary with a bang: The Guild, together with its cooperation partners, offers students a unique chance to spend an evening at the Linnnanmäki amusement park. A private event with a limited number of tickets provides an unforgettable opportunity to enjoy Linnanmäki without waiting in line for hours!
Mark the 5th of October 2018 in your calendar, buy a ticket, take your best student buddies with you, and wait in eager anticipation for the most amusing day of the year, when the entire Linnanmäki amusement park is open just for students for one night.
The event is supported by the TTE Fund.
Advance tickets: https://bailataan.fi/events/b71e9e0b-84d1-45a0-95f8-bb985f720b2c
Advance tickets are also sold at events, which are announced on the event’s website later. Buy your ticket now, because the price will go up after the advance sales!
WHAT: Linnanmäki just for students!
WHERE: Linnanmäki amusement park
WHEN: 5th of October 2018 between 16:00 and 20:00
MORE INFO: https://20.as.fi/linnanmaki/
Tickets are exchanged for wristbands in the autumn prior to the event. You must present your student card when exchanging your ticket. Only people who have bought a ticket can enter Linnanmäki during the event. Alcohol is sold at the amusement park, so bringing your own drinks into the area is forbidden.
The organizer reserves the right to make changes.
DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?
Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.
The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).