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This is AYY’s association newsletter for the week 27/2018
Last reminders of the space survey and the survey on AYY’s advocacy policies. New topics include preliminary info on the orientation week’s Aalto Party, where associations can present their activities to all Aalto members (see item 3), and the search for an event photographer (see item 4). With this newsletter, AYY’s organizational sector wants to wish everyone a relaxing summer!
Upcoming events and important dates and events for associations
30th June: AYY’s space survey for associations closes (see item 1 and direct link to the survey)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (http://otanieminightofarts.fi/)
3rd July: Afterwork at Smökki and beach volleyball tournament (https://www.facebook.com/events/172285916784689/)
31st July: Survey on AYY’s advocacy policies closes (direct link to the survey)
12th Aug: Application period for AYY’s event photographer ends (see item 4)
26th Aug: Sign-up for Aalto Party ends (see item 3 and direct link to the sign-up)
5th Sep: Aalto Party at 15-20
Summer opening hours of the service office: /en/contact-information/#Otaniemi
Contents of the newsletter
1. What kind of spaces does your association need? Have an impact by taking the survey!
2. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
3. Present your association at Aalto Party!
4. AYY is looking for an event photographer
5. Share your ideas on AYY’s advocacy policies
6. AYY’s new logos now available
1. What kind of spaces does your association need? Have an impact by taking the survey!
How satisfied are you with the facilities that AYY provides for associations? What new spaces and services would your association like to see? And what are your association’s hopes regarding the Student Center?
Take the survey for associations about AYY’s spaces by the 30th of June to get your voice heard! Answers to the survey will be used in the planning of the Student Center and other AYY’s upcoming facilities.
Take the survey here: https://lomake.ayy.fi/fi/space-survey-for-associations/
A free use of an AYY rentable space (excluding Servin mökki and Rantasauna) will be raffled among associations that have taken the survey during June. The prize is valid until the end of the year 2018.
2. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program. There are already more than a dozen operators involved!
The easiest way to get financial support for your event is by submitting your application by the 30th of June through the form found at www.otanieminightofarts.fi. There is no upper limit to the sum of the financial support, and applications are handled on a case-by-case basis. Now is the perfect time to make your wildest event ideas a reality! In addition to financial support, AYY provides event organizers with the use of its own facilities and those of the event’s partners, free of charge.
Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!
Read more about the Otaniemi Night of Arts, apply for support and sign up as a sub-event organizer:
http://otanieminightofarts.fi/
For further information and advice on creating your sub-event, send an email to tero.uuttana (a) ayy.fi
3. Present your association at Aalto Party!
Aalto Party takes place on the 5th of September 2018 at Alvarin aukio, Otaniemi at 16–20. We welcome all associations within AYY to present themselves at Aalto Party.
Why?
Make yourself known and acquainted with the Aalto community! Bring program and activities to Aalto Party to present yourself, get new friends, and liven up the party!
Aalto Party brings together students and staff to celebrate the beginning of the new academic year. The number of visitors yearly is around 3500, and it increases every time.
How?
Let us know if your association is participating with this form by Sunday, the 26th of August https://www.webropolsurveys.com/S/AF1079CEEC58CE56.par
As you are an association operating within AYY, you are able to produce participatory program and have it going on in general!
We will support your program with 70€ as long as you register your association and program in advance and you have been accepted as part of Aalto Party.
When?
Aalto Party on the 5th of September 2018. Sign up your association by Sunday, the 26th of August.
For further information, please contact tarja.peltoniemi(a)aalto.fi, 050 53 23 817. Welcome!
4. AYY is looking for an event photographer
AYY is looking for a photographer for the day and evening events held during the autumn’s orientation week. The photographer is particularly needed on the 5th of September for the Aalto Day One event at the opening ceremony of the academic year, as well as for part of the evening at the Aalto Party/After Party.
In addition to this, the photographer may be asked to assist with photographing at two or three other events during the freshman week, such as the Otasuunnistus. The pay is negotiated together with the photographer.
Send an email to aino.korpinen(a)ayy.fi by the 12th of August and include a link to your portfolio or service where we can find your photos.
5. Share your ideas on AYY’s advocacy policies
The Aalto University Student Union is updating its policy papers this year. At the same time, the current policy papers will be combined into a single document. In what societal questions should Aalto people be especially active in?
By taking the survey, you can bring new issues and ideas to the policy paper preparation work:
https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/
The survey is open until July 31st. For more information, please contact AYY’s Advocacy and Communications Manager: heikki.isotalo (a) ayy.fi
6. AYY’s new logos now available
At the beginning of 2018, the Aalto University Student Union adopted a brand strategy for the first time. The idea of AYY as an enabler of the best student’s life in the world is at the core of this strategy.
With the brand work, AYY’s visual outlook and logos were renewed, and they are now available for associations at https://inside.ayy.fi/display/KUV/AYY+Logot. If your association’s materials contain AYY’s logo anywhere (on your website, in your magazine or in your freshman guide, for example), we ask you to update the logos to comply with the new look by the beginning of the next academic year. You can also find visual guidelines on the website linked above.
If you want to read more about AYY’s brand strategy, check out the article on pages 40-41 in the latest AINO magazine, where Noora Vänttinen, Chair of AYY’s Board, explains how the new brand was built and what were the thoughts behind the new logo: https://issuu.com/aino-lehti/docs/aino2_2018_issuu.
DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?
Send your short text to us by Monday, the 13th of August, 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.
The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).
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