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This is the AYY association newsletter for week 37/2018
Orientation week is almost over and done with! What a week it was, full of action and lots of new faces around campus. Next week features e.g. Stadisuunnistus and Aalto 10km/5km. Also, take a peek at item 1 and the info on adding events onto the AYY website.
Upcoming events and important dates for associations
11 Sept: Stadisuunnistus (https://www.facebook.com/events/265139937442162/)
16 Sept: Aalto 10km/5km (https://www.rantamaraton.fi/aalto-10km-ja-aalto-5km/in-english/)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (item 6 and https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish (item 3)
28 Nov: Save the date: association training in Finnish (item 3)
29 Nov: Save the date: association training in English (item 3)
Contents of the newsletter
1. Add your event onto the AYY website
2. Survey for associations coming on Wed 19 Sept!
3. Association training is reforming – Save the dates!
4. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
5. Come work at Lakinlaskijaiset!
6. Nominate new honorary members for the Guild of the Round Table
1. Add your event onto the AYY website
How can I get more members or participants in my association’s events? The Aalto University Student Union website has an events calendar, in which all associations operating within AYY can advertise their events that are open to all. Now is a good time to add this autumn’s events on there and potentially find new people interested to join your activities. The events added on AYY’s calendar will also make it onto the events listing in the weekly newsletter, spreading the word to all AYY members.
How can I add my event? Each association operating within AYY has their own username and password for the AYY website. You can log in at /wp-login.php and restore a missing password at /wp-login.php?action=lostpassword. Events are added in the “Events” section in the left-hand sidebar. The website will be renewed around New Year’s, so you should only add events for this autumn.
Additionally, you can advertise your event on Facebook in the AYY Events group: https://www.facebook.com/groups/AYYEvents/
Any questions? Please contact jarjestoasiat(a)ayy.fi.
2. Survey for associations coming on Wed 19 Sept!
Project Coordinator for community and organisational structures Elina Nieminen has started work at the Aalto University Student Union’s Central office in the beginning of August, and her job is to conduct surveys, interviews and conversations to figure out how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals even better than before.
The project kicks off with a survey that will be sent out to all associations on Wednesday 19 Sept 2018. You will have two weeks to answer the survey, so it’s worth reserving time from a meeting or other get-together now to come up with your answers, as each association is meant to only answer the survey once. More information to follow! If you have questions about the project, email elina.nieminen(a)ayy.fi.
Get to know Project Coordinator Elina and her project better: /en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/
3. Association training is reforming – Save the dates!
Association training is reforming! This year, the training in Finnish takes place over two days, on Tuesday 27 Nov and Wednesday 28 Nov. One of the days offers the basics of association activities for all newcomers, and the other day offers experienced members deeper training on current themes. An English-language training on the basics is organised on Thursday 29 Nov.
Save these dates in your calendar now! More information and registration details will follow in the association newsletter later in the autumn.
There’s still time to suggest themes you consider important for the training: jarjestoasiat(a)ayy.fi
4. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
Aalto University Student Union has two Harassment contact persons, a man and a woman, who are AYY employees. The Harassment contact persons can be contacted if an AYY member has experienced or encountered harassment within the University community, or if your association wants help with the prevention of harassment.
The Harassment contact persons offer help with identifying harassment and provide counselling, conversational help and, if necessary, assistance in resolving the situation. If necessary, the person asking for advice is directed to other services or to contact the authorities or University staff, if this is deemed necessary and the person so wishes.
All contacts are confidential, and their content is not collected by the Student Union or communicated to anyone without the consent of the person making contact.
Harassment contact person Lauri Jurvanen hairinta-mies(a)ayy.fi tel. 050 520 9438
Harassment contact person Minna Mäkitalo hairinta-nainen(a)ayy.fi tel. 050 520 9438
The Harassment contact persons will help regardless of whether harassment has been experienced during the Student Union’s or associations’ activities or during teaching. Harassment or inappropriate behaviour can manifest itself as verbal or non-verbal insults, unwanted physical contact, threatening, unwanted contact, being left out of the community or otherwise as inappropriate complications in participating in it. The experience of harassment is subjective, so what is offensive and distressing and qualifies as harassment varies from one person to another, meaning that the most important thing is how the person making contact personally experiences the situation.
Don’t hesitate to make contact if you suspect that you or someone you know have been harassed and need help. Next week, AYY is starting a related campaign called Not Cool!, which can be followed at /notcool.
Best Wishes, Harassment contact persons Minna & Lauri
5. Come work at Lakinlaskijaiset!
The Party Committee invites everyone interested in volunteering at AYY to participate in creating the party! The volunteer sign-up is open right now at https://lomake.ayy.fi/jtmk/mene-toihin/. You can choose your volunteer task from 9 different categories (ticket sales, security, logistics, etc.). Work benefits include the legendary volunteer afterparty, VIP tickets to Lakinlaskijaiset, an overall badge, a thank-you party and, of course, one of the two work points required for the exclusive pink ribbon.
With regards,
Suvi Rantamäki
Lakinlaskijaiset Director
Teekkari Section 2018
+358442043212
suvi.rantamaki(a)ayy.fi
6. Nominate new honorary members for the Guild of the Round Table
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).
Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.
More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).
WANT YOUR NEWS IN THIS NEWSLETTER?
Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.
The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).
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