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This is the AYY association newsletter for week 39/2018
A very important survey regarding the community structure project has been sent to associations (item 1)! Please remember to gather one collective answer from your association so you can have your say on the future of the student community. In addition, it is worth spreading the AYY service questionnaire to all members in order to develop even better services (item 2).
Upcoming events and important dates for associations
30 Sept: Third application round of TTE Fund ends (item 5)
1 Oct: Answering time of the AYY service questionnaire ends (item 2 and a direct link to questionnaire)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
3 Oct: Answering time of community survey ends (item 1)
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish (item 3)
28 Nov: Save the date: association training in Finnish (item 3)
29 Nov: Save the date: association training in English (item 3)
Contents of the newsletter
1. Answer AYY’s survey for associations by 3 Oct at the latest!
2. AYY service questionnaire 2018 to be passed on to all members
3. Member lists of Special Status Associations available from AYY
4. Not Cool! – Everyone can interfere with inappropriate behaviour
5. Third application round of TTE Fund for 2018 is open!
6. New Aalto International discussion group
7. AYY: Advocacy now also on Telegram
1. Answer AYY’s survey for associations by 3 Oct at the latest!
On Friday 21 Sept, a survey has been sent to the email address your association has provided in TAHLO regarding the development project of community and organisational structures. The goal of the project is to discover via surveys, interviews and discussions how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.
The survey is meant to help chart the associations’ views on what the relationships between parties operating within AYY are based upon now, and how the different associations and student cultures can be taken into account more equally in the operations.
The survey is answered by way of one representative of the association filling in the association’s views on the survey form based on the discussion that was had in the association’s Board meeting or other get-together. So, reserve some time from your meetings next week to answer the survey. The survey can be answered until Wednesday 3 Oct at 11.59 pm. Thank you!
You can access the survey for first and second list associations here: https://www.webropolsurveys.com/S/3F3A25652AFBB880.par
You can access the survey for the special status associations here: https://www.webropolsurveys.com/S/E8CA249F117624D0.par
More information and questions regarding the project:
Elina Nieminen
Project Coordinator
elina.nieminen(a)ayy.fi
tel. 0406819612
2. AYY service questionnaire 2018 to be passed on to all members
Welcome to answering the AYY service questionnaire! The Student Union produces many different services for its members, such as community, housing and sports services. This questionnaire will help us find out our members’ opinions and experiences of their necessity and quality and the related communication. The questionnaire will produce useful information to support the operational development of both the Student Union and the University.
You can access the questionnaire here: https://my.surveypal.com/AYY-n-palvelukysely-2018-AYY
The research is conducted by the Research Foundation for Studies and Education Otus. For more information on the research, please contact Otus researcher Rasmus Reinikainen (rasmus.reinikainen(at)otus.fi).
Filling in the questionnaire will take about 20 minutes and can be done until Monday 1 Oct. Lots will be drawn from among all respondents for the lucky winners of ten cinema tickets and one free rental space use (excluding Servin mökki or Rantasauna). The winners will be notified personally. The contact details you leave for the raffle will not be connected to your answers.
With autumnal greetings on behalf of the whole AYY,
Noora Vänttinen, AYY Chair of the Board
3. Member lists of Special Status Associations available from AYY
All Special Status Associations whose membership fee has been payable via Oodi in connection with the AYY membership fee can request their member lists from AYY.
The member list includes the members’ names, home municipalities and email addresses. More information about data disclosure can be found in AYY’s member register’s data protection statement at http://rekisterit.ayy.fi/tietosuojaselosteet/jasenrekisteri.pdf (in Finnish). The data will not be disclosed by email but must be collected either in printed form or loaded onto a personal memory drive. Agree on a pick-up time by contacting either AYY’s IT Support (tietotekniikka (a) ayy.fi) or Administrative and HR Manager (johanna.pietilainen (a) ayy.fi)!
Receiving the membership fees from AYY:
The first part of Special Status Associations’ membership fees paid in connection with the annual enrolment were paid out towards the end of August, and the remaining membership fees for this autumn will be paid out during October at the latest.
4. Not Cool! – Everyone can interfere with inappropriate behaviour
AYY has started the Not Cool! campaign, which aims to encourage everyone to recognise and interfere with inappropriate behaviour.
In the beginning of autumn, it’s good to think about harassment in general in your own student association. Do we invite everyone to join in on an equal basis? Are we using practices that someone might find discriminatory? Should we create rules or procedures that would prevent harassment and make our community more equal?
If necessary, AYY can provide you with information and support you in enhancing the equality of your activities. You can also grab a campaign poster for your association facilities from the top of the post boxes at AYY’s Central office. Read more about the campaign from the AYY website: /en/notcool #notcool
5. Third application round of TTE Fund for 2018 is open!
The third application round of TTE Fund for 2018 is open! The Fund can grant financial aid for all AYY members and the associations within it. TTE Fund supports activities that reach for the stars, get other people excited and can be seen and heard.
You can apply for grants from TTE Fund in two ways: through the application rounds arranged approximately three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000€, whereas the amount of project funding in the actual application rounds is not limited.
Application time for the third round of 2018 ends on Sunday 30 Sept 2018 at 11.59 pm. Instructions for the application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. To apply for a grant, fill in the online form found at https://lomake.ayy.fi/tter/hakulomake/.
The times of the application rounds for autumn 2018 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).
6. New Aalto International discussion group
The Facebook group Aalto International is now also on Telegram to serve the same purpose, and you can join the group here: t.me/@aaltointernational. The group is for discussion and publicity of activities and events among the Aalto University student community. The group is moderated by AYY as an informal communications channel, and the language of the group is English. Don’t forget the official channels on Facebook: @ylioppilaskunta & Instagram and Twitter: @ayy_fi.
See you in the Telegram group – don’t hesitate to come up with your thoughts @aaltointernational!
If you have any questions, concerns or ideas about internationalisation, get in touch with our specialist Rosa Väisänen (rosa.vaisanen(a)ayy.fi, 050 527 2401).
7. AYY: Advocacy now also on Telegram
Does basic income evoke emotions in you, but you don’t know who to share them with? Would you like to bounce around thoughts on open data systems, but your roommate is sick of listening to you? That’s alright, the AYY: Advocacy discussion channel can now be found on the Telegram instant messaging service, too!
AYY: Advocacy is an unofficial and independent platform for advocacy-related discussion and activity at Aalto, in Finland and around the world. Joining the community does not bind you to anything, and you don’t need to be a Student Representative or even an Aalto student to join.
The channel can be found at t.me/AYYadvocacy
More information from Advocacy and Communications Manager Heikki Isotalo, heikki.isotalo(at)ayy.fi.
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The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).
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