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This is the AYY association newsletter for week 45/2018
The community structure project is underway, and in a couple of weeks, associations’ opinions will be needed again. Only one week has been reserved for commenting on the solution models, so make sure to reserve a bit of time for it in your diary (item 2)!
Upcoming events and important dates for associations
7 Nov: Application to AYY Board member ends (item 3, ayy.fi/stop/en/)
5–10 Nov: Teekkari Tradition Week (https://teekkarius146.ayy.fi)
23 Nov: Application to Sections’ Chair ends (item 3, ayy.fi/stop/en/)
3 Dec: Application to AYY Sections ends (item 3, ayy.fi/stop/en/)
19–28 Nov: Comment round for community structure project (item 2)
27 Nov: Association training in Finnish (basic training)
28 Nov: Association training in Finnish (themed training)
29 Nov: Association training in English
3 Dec: Application to Hallopeds ends (item 4)
3 Dec: Application to person in charge of the AYY10 anniversary year ends (item 5)
31 Dec: Application to AYY Committees ends (item 3, /stop/en/)
Contents of the newsletter
1. Version update in the IT services used by associations
2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
3. Apply to AYY’s Board, Sections or Committees for 2019!
4. Should the University change? Apply to Student representative in administration!
5. Apply to be in charge of the AYY10 anniversary year!
6. The Student Union’s new policies
1. Version update in the IT services used by associations
AYY offers associations IT services, which will have a version update in December. Please sign up for the mailing list if you are in charge of your association’s website in order to get the latest on the updates.
Otax.fi is the web hotel AYY offers its associations which offers website services and mailing lists. A php version update takes place in otax.fi in December. For the update, service users should make sure that their website is functional before the change. For the change, a separate server will be set up alongside otax.fi from which the updated version can be found.
Check whether the person in charge of your association’s website on AYY’s server is on the mailing list on which the dates and version numbers of the change are explained in more detail. If they have missed signing up for the mailing list, they can do this at https://list.ayy.fi/mailman/listinfo/otax-web-masters.
Additionally, in March next year, the main user notification for otax.fi must be filled in. In order for next year’s operators to be set up for using the service, now is a good time to make sure that the association’s internal documentation is up to date. Next year’s notifications will be gone through more closely than normal.
In all of your association’s IT-related matters, you can contact tietotekniikka(a)ayy.fi.
2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
There is a development project of community and organisational structures in progress at Aalto University Student Union. The goal of the project is to discover via surveys, interviews and discussions how the cooperation of associations operating within AYY and the structures of the Aalto community could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.
The first part of the project were the charting surveys sent to associations in September on the current situation and development needs of the structures. Thank you to all associations that took the time to answer the survey! At the moment, the project is progressing with focus group discussions in which the associations that answered the survey are forming solution models for the challenges brought up in the surveys and advance discussions.
The solution models will be sent on a comment round to all associations and volunteers on 19–28 Nov, so it’s worth reserving time from a meeting or other get-together now to comment on the solution models. Each association is meant to send only one answer, so it’s important that you take time aside from your meetings for a collective discussion. The project’s results will influence the composition of the association and volunteer fields in the future, so it’s very important that you make your views known.
If you have any questions regarding the project, send a message to Project Coordinator Elina Nieminen at elina.nieminen(a)ayy.fi.
3. Apply to AYY’s Board, Sections or Committees for 2019!
Application to the AYY Board for 2019 ends on Wednesday! The new former of the Board Tapio Hautamäki was appointed yesterday in the Representative Council meeting, and he will form a proposal on the composition of the Board for 2019 based on applications, interviews, a panel discussion and group work. Apply to work for the good of the Aalto community and to a position in which you will develop greatly both as an influencer and a human being!
Applications to the AYY Sections remain open until 3 Dec and to the Committees for the whole of December. There are all kinds of positions on offer: for example, you can apply to join the organising of the Wappu Party (Teekkari Section/Party Committee) or the Aalto Afterparty (Aava/Afterparty Committee), to execute various sporting events (Aava/Outdoor Sports Committee), to renovate rentable facilities (Campus Section) or to advocate student benefits as an Aalto Halloped.
And these were just a few of the volunteer positions at AYY: learn more about all of them at ayy.fi/stop/en/!
4. Should the University change? Apply to Student representative in administration!
Student representatives in administration, or Hallopeds, are regular students who participate in the decision-making and development of the University. Students are the best experts on their own studying and the everyday of teaching. There are more than 250 posts up for grabs. The Student Union appoints the Hallopeds for a one-calendar-year term, and all members of the Student Union are eligible to apply. The application is open on 21 Oct–3 Dec 2018.
There are student representatives in the degree programmes, departments, schools and the University’s central administration. The organs include the academic affairs committees, educational councils and various other committees. The Student Union, the persons in charge of Hallopeds and the organisations’ persons in charge of studies will support the advocacy work.
The official call for applications and a list of positions for 2019: /en/blog/2018/10/29/ayy-is-looking-for-student-representatives-for-2019/
The Student Union’s Halloped regulations: https://inside.ayy.fi/pages/viewpage.action?pageId=12615832&preview=/12615832/17268748/Halloped_ohjesaanto_EN.pdf
For further information, contact laura.luoto(a)ayy.fi or minna.makitalo(a)ayy.fi.
5. Apply to be in charge of the AYY10 anniversary year!
Our beloved Student Union has been forging ahead for some years already, and we are soon celebrating our first full decade. Now is, at last, the time to start recruiting for the position many have been waiting for: the person in charge of the AYY10 anniversary year!
As the person in charge of the anniversary year, you will be right at the heart of conceptualising and executing the anniversary year and the 10th annual ball itself. Will the anniversary year feature separate anniversary year spectacles, or will the usual events be organised bigger than before and with an AYY10 twist? How can we make the entire community participate in the anniversary year? And in particular, of course: where and how to organise the culmination itself, the annual ball that ends the anniversary year? You will be coordinating the section you recruite and ensure that this party will remain a conversation point for the Aalto community for a long time to come!
Application opens on Monday 5 Nov and ends on Monday 3 Dec. Apply to make AYY history!
More information: /stop/en/ayy10/
6. The Student Union’s new policies
In its meeting (on 18 Oct), the Representative Council approved the new policy paper for the Student Union that guides all of AYY’s influencing work. The reform also featured an update on how AYY’s goals related to subsistence, student admission and international movement, for example, can best be realised in a changed world. As per its policy paper, AYY is also aiming for a campus area that supports student activity in all its forms. Altogether new sections include e.g. the themes related to information society, arts policy and equality.
The person in charge of the reform, the Board’s Vice Chair Tapio Hautamäki, talks more about the subject in his blog: /blogi/2018/10/26/new-policies-of-ayy/?lang=en
The entire policy paper can be read at: https://inside.ayy.fi/pages/viewpage.action?pageId=7405619
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The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).
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