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This is the AYY association newsletter for week 6/2019
January is a thing of the past and preparations for the spring are on the go. In support of choosing your dates, take a look at when you should organise your spring meeting (item 1) and check out the dates of AYY’s biggest events as well (item 2).
Upcoming events and important dates for associations
28 Feb: AYY Representative Council meeting 2/2019 (/live)
5 Mar: Laskiaisrieha and Gravitaatio
Contents of the newsletter
1. Preview of the lightly revised operating grant
2. FYI – dates of AYY events
3. Latest on the community structures project presented in the Council meeting
4. Growing into an influential leader – course for student leaders
5. Influencing in a community – course on lessons learned from the volunteer experience
6. Group ticket sales for Teekkarispeksi now open – bring your association to watch our 30thanniversary performance for a discounted price!
7. Rent image, sound and light from OUBS ry
8. Täffä offers restaurant services at student-friendly prices
1. Preview of the lightly revised operating grant
In March, AYY will be handing out operating grants to 1st list associations. The scoring model has been lightly updated and the application form revised to ease the process for associations.
Operating grants are handed out in accordance with the scoring guideline. The previous scoring guideline is from 2014, and AYY’s association field has moved on since then. The scoring model was updated lightly in late 2018, increasing the weight of newly current themes. New sections include the promotion of equality and sustainable development, for example. The section on the association’s uniqueness was removed altogether.
The updated scoring model is available here: https://inside.ayy.fi/pages/viewpage.action?pageId=12615842&preview=/12615842/40468726/Pisteytysmalli%20toiminta-avustusten%20jakoon%202018_EN.pdf
Based on the updated scoring model, the application form for the operating grants has been made lighter. Less open answers and long explanations are needed, as these have been replaced with tick-box choices. Of course, you can still write in the open fields about the development of your operations as well as events that are not listed in the tick-boxes.
The next application round for operating grants takes place in March. It would come in handy and make applying for a grant easier to have the association’s spring meetings organised before the end of March, as various documents approved in these meetings (e.g. financial statement, annual report, operational plan, budget) are required as appendices to the operating grant application. If your term of office is not tied to the calendar year, of course, there is no need to organise any extra meetings at this stage, as long as the approved documents in question from the previous term of office are at hand.
If you have any questions about the application round at this point, do not hesitate to get in touch at jarjestoasiat(a)ayy.fi. Naturally, more detailed instructions and dates will be provided in the association newsletter before the application period starts.
2. FYI – dates of AYY events
The volunteers of Aalto University Student Union organise various big events aimed at all Aalto people, and some of their confirmed dates have been listed below. These are for your information and to support the planning of other events.
International Sitsit 22nd Feb
Laskiaisrieha and Gravitaatio 5 Mar
Tutor training 17–18 Apr and 6–7 May
Aalto Open Air 23 Apr
Declaration of Wappu rowdiness 30 Apr
Manta crowning 30 Apr
Dipoli Wappu 30 Apr
the Village Cleanup 4th May
Flower Day 13th May
AYY 9th annual ball 18 May
Other dates will be confirmed later and added to this list of important dates closer to the time. If you have any questions regarding the events, you can contact the Culture Sector at kulttuuri(a)ayy.fi or, for the part of tutor training, the Board member in charge of new students, Anna Halsas at anna.halsas(a)ayy.fi.
3. Latest on the community structures project presented in the Council meeting
In the autumn, associations answered the community structures project questionnaires and commented on the preliminary solution proposals. Last Thursday, results from the comment round were presented in the Representative Council meeting 1/2019. A summarised presentation of the results is available here (in Finnish only).
If you are not familiar with the project, it is worthwhile to watch the recording of the results being presented at /live (from the time 32:30 onwards).
Next, the project proceeds to a solution proposal compiled by the Project Coordinator, which will be presented in the next Council meeting on 28 Feb. More detailed information on the goals of the project can be found in the introduction piece on Project Coordinator Elina Nieminen (/en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/), and the presentations of the previous stages in last autumn’s Representative Council meeting materials at https://inside.ayy.fi/display/ED/2018.
4. Growing into an influential leader – course for student leaders
TU-E3160 Growing into an influential leader is a course aimed at the leaders of student volunteer operations, for which the Chairs and Board members of student unions and nations as well as the Chairs of other student associations, subject organisations, hobby associations and guilds can sign up. The aim of the course is to support succeeding in a position of responsibility and learning from experience. The course also aims to reinforce the mutual networking of student actives. The course offers 3 ECTS credits and consists of four workshops, peer meetings and personal and group assignments. The course lasts from February until early April. A two-credit continuation will be organised for the course at the end of the year.
The opening workshop was held on 30 Jan at 5–8 pm at Maarintie 8 (the TUAS building), in lecture hall TU6. An alternative opening workshop will be held in the same place on 4 Feb at 5–8 pm. Sign up in Weboodi: https://oodi.aalto.fi/a/opetushaku/haku.html?nimiTaiTunniste=TU-E3160&vastuuorganisaatio=500012 (in Finnish).
You can find more information on the course in MyCourses or ask the course tutors themselves: Jari Ylitalo (jari.ylitalo@aalto.fi, 050 301 6841) or Tuukka Kostamo (tuukka.kostamo@aalto.fi, 050 340 5460).
5. Influencing in a community – course on lessons learned from the volunteer experience
TU-CV Influencing in a community is a three-credit course aimed at students who have held a position of responsibility (Chair of the Board, member of the Board) at the Student Union, a section or committee under the Student Union or another student association (guild, subject organisation, hobby club), or have acted as a Student Representative in a statutory University body or an administrative body established by the University (academic committee of the University or School, study council, degree committee or similar) for the year 2018.
Sign up for the spring course in WebOodi: https://oodi.aalto.fi/a/opetushaku/haku.html?nimiTaiTunniste=TU-CV&vastuuorganisaatio=500012 (in Finnish).
Any Aalto student who meets the above condition of participation can take part on the course. In addition to a position of trust in 2018, the completion requirements include a written reflection report that must be handed in by 12 Feb 2019, as well as a peer learning seminar either on Wednesday 13 Feb 2019 at 9 am–12 pm or on Friday 15 Feb 2019 at 9 am–12 pm.
More information from MyCourses or the course tutor: Jari Ylitalo (jari.ylitalo@aalto.fi, 050 301 6841).
6. Group ticket sales for Teekkarispeksi now open – bring your association to watch our 30thanniversary performance for a discounted price!
Performances of the 30th production of Teekkarispeksi, Keinolla Millä Hyvänsä (“At Any Cost”), are knocking at the door! Our musical, set in Prohibition-age New Orleans, has its premiere in the Peacock Theatre on 19 Mar, and we want to offer associations a chance to come see it at a lower cost, seeing as the premiere simultaneously acts as our 30-year anniversary performance.
Groups of more than 10 persons get a 10% discount on tickets for the anniversary performance, so this is your chance to get a group together and come mix up the voodoo doctor’s plans with your omstarts. Group tickets can be easily reserved by email at liput@teekkarispeksi.fi, and they can all be paid with one invoice. Teekkarispeksi is performed in Finnish. Ticket prices and more info on the theme of the Speksi and its other performances can be found at teekkarispeksi.fi/keinolla-milla-hyvansa/ (in Finnish).
The other performances take place in the Alexander Theatre, and although you can book group tickets for these from us as well, unfortunately no discounts are available for them.
You have to see this – at any cost.
7. Rent image, sound and light from OUBS ry
Alongside its other operations, OUBS ry rents out its equipment for the use of other associations and AYY members. For example, we have just acquired two Yamaha DXR12 loudspeakers that will guarantee a high-quality sound system for most occasions. Other rentable equipment includes, for example, LED lights and microphones.
Take a look at all of our rentable equipment at https://oubs.fi/laitevuokraus/ (in Finnish). Please make your rental requests in good time. We also do our best to help with questions regarding video, even though all of the related equipment is not listed as rentable.
8. Täffä offers restaurant services at student-friendly prices
Is your Guild having its annual ball? Do you want to organise a big party with your association but cannot find a facility and are low on cash? No worries, Täffä AB comes to the rescue!
Täffä AB offers bar and restaurant services at student-friendly prices! Whether you need a party for several hundred people or a small dinner party – Täffä AB enables an unforgettable evening to be had! Read more at https://www.taffa.fi/home or get in touch: info@taffa.fi.
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The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).
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