This is AYY’s association newsletter for the week 43/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Campus Expo 28-29 Oct
2. Sell your association badges at Campus Expo!
3. Borrow books from AYY
4. Would you like to organise events more ecologically? Check out ”Neat Event” guide

1. CAMPUS EXPO 28-29 OC, DL FOR REGISTRATION 27 OCT

This year, the campus expo of AYY and Aava will be organised in Töölö on Tue, 28 Oct and in Otaniemi on Wed, 29 Oct. In the campus expo, you can present your association activities to new students, sell overall badges and make new acquaintances. Your association can participate in one or several days.

During the day, display stands are open between 9:45-14:15. You can come prepare your display at 9:30. You are provided with a table and a chair but you must bring other material by yourself. Registration is now open at https://lomake.ayy.fi/aava/kampuskarkelot-28-29-10-2014/. Deadline is  Monday, 27.10. 6pm.

Further inquiries to Aava (aava@list.ayy.fi).

If you want, you can also organise an evening event in your own facilities where you can invite new members to get to know your activities. The purpose is not to arrange ”checkpoints” like in Otasuunnistus orienteering but activities which are typical to your association and which can be easily presented to all who are interested. Please mention your possible event idea in the registration form and we will add it to the event schedule.

Campus expo schedule:
Tue, 28 Oct, 9.45-14.15, the 1^st expo day in Töölö
Wed, 29 Oct, 9.45-14.15, the 2^nd expo day in Otaniemi

Official After Party at AYY’s recruitment sauna at Rantasauna starting 6pm.

Check up-to-date programme and the after party in facebook: https://www.facebook.com/events/310801889105765/

2. SELL YOUR ASSOCIATION BADGES AT CAMPUS EXPO!

Would you like to have your association badges sold at AYY Campus Expo?

Please register with Mikko Unkuri (firstname.surname@ayy.fi) and mention the price and number of badges.

Badges are sold both in Otaniemi and Töölö, unless the association only wants to choose the other location.

Badges are delivered either to the campus on the expo day or in advance to AYY Central Office no later than 4pm on Mon, 27 Oct.

3. BORROW USEFUL BOOKS FROM AYY

Do you need more information how to run an association? Would you like to learn social media communications or go through history? AYY’s Central Office has several books on association activities, communications, management, well-being at work, interest representation and a pile of history books. Any association member or AYY member can borrow books. The exact list of books is available here: /yhdistykset/palvelut/yhdistyskirjallisuus/ You can request books from the organisation specialist (jarjestoasiat@ayy.fi). The majority of books are only available in Finnish.

4. WOULD YOU LIKE TO ORGANISE YOUR EVENTS MORE ECOLOGICALLY? CHECK OUT ”NEAT EVENT” GUIDE

AYY’s central office has received a pile of ”Neat Event! An environmental guide to event organisers” booklets. The guide includes excellent tips for organising events so that the load on the environment is as small as possible, without compromising the success of the event or effort caused for organisers. The guide covers transport, catering, waste disposal, and the use of materials. The guide is available at AYY’s Otaniemi Service Point  and the guide has also been delivered to the association mailboxes. Get your own copy!

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address tiedotteet@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter for the week 40/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER 
1. Club rooms and storage facilities open for applications, deadline for applications 17 Oct
2. Nominate new honorary members for the Guild of the Round Tower by 10 Oct
3. Apply for a project grant from TTE-Fund! DL 28 Sept
4. Utilise the accident insurance and other benefits of the Finnish Student Sports Federation OLL in your association sports events

1. CLUB ROOMS AND STORAGE FACILITIES OPEN FOR APPLICATIONS, DL FOR APPLICATIONS, 17 OCT 

The allocation practices for facilities rented permanently for associations have been updated during the first half of 2014. In the future, vacant facilities will be announced in the association newsletter, after which associations can apply for facilities. Facilities are allocated by using the scoring model for facilities rented for associations.

Now the first vacant facilities are open for applications. Both club rooms and storage facilities are applied through an electronic application form:

Storage facilities: https://lomake.ayy.fi/hallinto/storage-facilities-application-form/

Club rooms: https://lomake.ayy.fi/hallinto/application-form-for-club-room/

Vacant facilities and their floor areas are available for review when filling in the application form.

The application schedule is as follows:

The application form is open on 12noon on Fri, 19 Sept – 12noon on Fri, 17 Oct.

AYY’s facility committee will address the received applications in week 43. AYY Board will decide on the allocation of facilities for associations based on the proposal of the facility committee in week 44. Contracts for facilities will be made from 1 Nov 2014 onwards. Rental agreements are valid until further notice, unless otherwise agreed.

NB! Only the applications received through the above-mentioneed forms are taken into account. Previously sent facility inquiry emails or late applications will not be considered.

Further information: Johanna Pietiläinen, firstname.surname (a) ayy.fi, 050 520 9434

2. NOMINATE NEW HONORARY MEMBERS FOR THE GUILD OF THE ROUND TOWER

The Guild of the Round Tower is an honorary and senior organisation operating within Aalto University. Persons who are at the final stage of their studies or who have recently graduated and have shown continuous interest in the culture of engineering students and other student activities at Aalto University and promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. This year’s nominations can be submitted until 10.14am on 10 Oct 2014.

Nominations should include the nominee’s name, e-mail address and picture, as well as grounds for the nomination and the contact information of the persons who submitted the nomination. Also include the (expected) graduation year of the nominated person. You can submit nominations through the following form: https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/.

Nominations can be made by an individual, guild or association, or by several people, guilds or associations together. Further information on PTK is available at http://ptk.ayy.fi/

3. APPLY FOR A PROJECT GRANT FROM TTE-FUND! DL 28 SEPT

TTE-Fund allocates grants for all Aalto members for their diverse projects! The call for applications is open throughout the academic year and the deadline for the last application round in 2014 will end at 11.59pm on Sunday, 28 Sept 2014.

Application deadlines of all application rounds in the academic year 2014-2015 and instructions for making an application are available at  http://tter.ayy.fi/ . Keep up to date by liking us on facebook:www.facebook.com/tterahasto.

4. UTILISE THE ACCIDENT INSURANCE AND OTHER BENEFITS OF THE FINNISH STUDENT SPORTS FEDERATIN OLL IN YOUR ASSOCIATION SPORTS EVENTS

OLL’s accident insurance covers sports try-outs and contests organised by OLL’s member communities, also including associations operating within AYY, which are reported to OLL in advance.

Accident insurance applies to members of OLL’s member communities who participate in sports try-outs or contests. The insurance is also valid during journeys directly related to these events  (contests: floorball tournaments between subject organisations, running contests within subject organisations, the student union’s bowling course for beginners, etc.)

To be notified in advance:
– event, time and location
– estimation of the number of participants
– organising party (member organisation) and contact person with contact details
– report at least one week prior to the event to the address (oll(a)oll.fi)

Further information on insurance conditions, maximum amounts of compensation, etc. are available at http://www.oll.fi/edut/tapaturmavakuutus/ .

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter for the week 38/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Night use terms and conditions of Smökki to change
2. Participate in kitchen training sessions at Smökki! DL 25 Sept
3. Apply for a project grant from TTE-Fund! DL 28 Sept
2. Participate in the Hunger Day on 18-20 Sept

1. NIGHT USE TERMS AND CONDITIONS OF SMÖKKI TO CHANGE

Smökki can be used during the nights by applying for the night use permit. In the future, when you apply for the night time use less than 14 days before the reservation (i.e. when the invoice has already been delivered), we will charge an additional fee of EUR 50 in addition to the normal night time price (EUR 100). This new policy takes effect immediately.

2. PARTICIPATE IN KITCHEN TRAINING SESSIONS AT SMÖKKI! DL 25 SEPT

Would you or your association like to have a party at Smökki and take care of catering by yourself? Are you not familiar with how to use a catering kitchen?

There is a solution to your problems: Smökki’s kitchen training.

In the autumn of 2014, a free kitchen training available for all AYY’s members will be organised from 3pm onwards on Monday, 6 Oct. The maximum of 20 people can participate in the training in the order of registration. If you want to participate, please be fast. Please sign up for the course by 11.59pm on Thu, 25 Sept at https://lomake.ayy.fi/hallinto/ilmoittautuminen-servin-mokin-keittiokoulutukseen/. We will confirm your registration via-email. Registration is binding. If there are more than 20 people to sign up, the rest of them are added to the waiting list due to cancellations.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

3. APPLY FOR A PROJECT GRANT FROM TTE-FUND! DL 28 SEPT

TTE-Fund allocates grants for all Aalto members for their diverse projects! The call for applications is open throughout the academic year and the deadline for the last application round in 2014 will end at 11.59pm on Sunday, 28 Sept 2014.

Application deadlines of all application rounds in the academic year 2014-2015 and instructions for making an application are available at  http://tter.ayy.fi/ . Keep up to date by liking us on facebook: www.facebook.com/tterahasto.

4. PARTICIPATE IN THE HUNGER DAY 18.-20.9.

The Red Cross invites all Finnish recreational, work, study groups or groups of friends to participate in the Hunger Day organised on 18–20 September with their own collection campaign. We challenge you to develop your own ideas and participate in events organised by others. Several groups have already joined the Hunger Day as you can see on the following video: https://www.youtube.com/watch?v=FO1ZmA37q5A

What would be the most joyful way to participate for your group? Read more and participate at  http://www.nalkapaiva.fi/?_sSID=vjrNxwyp

No previous experience from the Red Cross is needed and you can choose the most suitable time and location for your group during the collection weekend. It is a great help if you organise even a small collection.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).