This is AYY’s association newsletter for the week 37/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Organise a sports try-out during Voi hyvin Aallossa well-being week
2. Participate in the Hunger Day!

1. ORGANISE A SPORTS TRY-OUT DURING  THE WELL-BEING WEEK IN THE AUTUMN

AYY and Aalto will organise a well-being week in the autumn in week 40 (29 Sept-3 Oct 2014). The week consists of lectures, wellness stands on campus and UniSport’s exercise classes. The week also includes various sports try-outs. Would you like to organise a sports try-out during Voi Hyvin Aallossa well-being week?

Please sign up your try-out with possible registration instructions to tiedottaja@ayy.fi or anssi.panula@kyweb.fi no later than Monday, 8 Sept 2014. After this, information will be added to voihyvin.ayy.fi site. Sports tryout information from the last autumn is still available at http://voihyvin.ayy.fi/?page_id=7

You can organise try-outs in week 40 at any time, but registration should open at 12noon on Monday, 15 Sept, so that everyone has the opportunity to sign up. The organisation, which organises the try-out, is responsible for registrations and the collection of possible entry fees.

2. PARTICIPATE IN THE HUNGER DAY!

The Red Cross invites all Finnish recreational, work, study groups or groups of friends to participate in the Hunger Day organised on 18–20 September with their own collection campaign. We challenge you to develop your own ideas and participate in events organised by others. Several groups have already joined the Hunger Day as you can see on the following video: https://www.youtube.com/watch?v=FO1ZmA37q5A

What would be the most joyful way to participate for your group? Read more and participate at  http://www.nalkapaiva.fi/?_sSID=vjrNxwyp

No previous experience from the Red Cross is needed and you can choose the most suitable time and location for your group during the collection weekend. It is a great help if you organise even a small collection.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter for the week 36/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Update your association information and events on AYY’s website
2. Organise checkpoints at Stadisuunnistus orienteering, DL 3 Sept
3. Organise a sports experiment during the Well-being week of aalto
4. Student events needed for the filming of MTV Push in Helsinki 8-12 Sept 2014, sign up by 2 Sept

1. UPDATE YOUR ASSOCIATION INFORMATION AND EVENTS ON AYY’S WEBSITE

New students are here! Now is a good time to ensure that information delivered to them is correct: so please check your association information on the association profile on AYY’s website. At the same time, you can also add your association events to AYY’s event calendar. Events added to the calendar are also automatically added to AYY’s weekly newsletter.

You can update your association profile and add events by logging on to the website at ayy.fi/wp-admin. Association usernames were created for each association when joining them to AYY’s association register. Usernames are connected to the mailing of the association board if the association has such a mailing list. Therefore, if you have forgotten your password, you can reset the account by clicking ”Forgot your password?” link. If you have any problems, the organisation sector can also reset the username. Please contact the sector at jarjestoasiat@ayy.fi

Instructions to update the profile and add events to the event calendar are compiled in these instructions. The instructions are only available in Finnish.

2. ORGANISE CHECKPOINTS AT STADISUUNNISTUS ORIENTEERING, DL 3 SEPT

In order to offer the freshmen a chance to get to know the Eastern Harbour City (in some cultures also known as Helsinki), we organise an event called Stadisuunnistus on Tuesday, 9 September. Stadisuunnistus is a checkpoint crawl in the center of Helsinki, and the event starts at 6PM at the Senate Square. Checkpoints are open from 6PM to 9PM, and the afterparty is organised at Bar Tivoli in the centre of Helsinki.

You can register you checkpoint here (deadline Wednesday, 3 September):https://lomake.ayy.fi/teekkarijaosto/stadisuunnistuksen-rastit-9-9/

3. ORGANISE A SPORTS EXPERIMENT DURING THE WELL-BEING WEEK OF AALTO IN THE AUTUMN 

In the autumn, AYY and Aalto will organise a well-being week in week 40 (29 Sept-3 Oct 2014). The week consists of lectures, well-being stands on campus and UniSport group exercises. A variety of sports experiments are also provided during the week.

Would you like to organise a sports experiment during the well-being week of Aalto?

Please send us information about your sports experiment with possible registration instructions to tiedottaja@ayy.fi or anssi.panula@kyweb.fi no later than Monday, 8 Sept 2014. After this, the information will be added to voihyvin.ayy.fi site. Information on sports experiments from the previous autumn are available at: http://voihyvin.ayy.fi/?page_id=7

You can organise a sports experiment at any time during the week 40, but the registration should open at 12noon on Monday, 15 Sept, so that everyone can participate if they want to. The organiser of the experiment is responsible for collecting possible entry fees and registrations.

4. STUDENT EVENTS NEEDED FOR THE FILMING OF MTV PUSH IN HELSINKI 8 -12 SEPT, SIGN UP BY 2 SEPT

Would you like to participate in showing the student life in Helsinki to the world? Now you have the opportunity to get MTV’s international reporters to make a story about your student event. We collect a list of sitsit, city orienteering, freshmen parties, etc. organised in week 37. Please announce your event and perhaps the report team will select it as one of their stories!

MTV Push Helsinki presents the city’s unique musical and cultural life in different parts of Helsinki on 11–12 September but the reporters arrive already before the event. As a student organisation, you can bring added value to this international event by sharing the good vibes and atmosphere to millions of viewers.

We need information on events by 2 Sept 2014. Please send your event name, date, time, location, expected number of participants, contact persons and a brief description in English to

ida.bjorkbacka(a)hel.fi. Further information on PUSH Helsinki: http://www.mtvpushhelsinki.com

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter for the week 35/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Update your association information and events on AYY’s website
2. Aalto Party 2 Sept, sign up by 25 Aug
3. Otasuunnistus is looking for checkpoint organisers, sign up by 26 Aug
4. Organise checkpoints at Stadisuunnistus orienteering, DL 3 Sept
5. Organise a sports experiment during the Well-being week of aalto
6. Student events needed for the filming of MTV Push in Helsinki 8-12 Sept 2014, sign up by 2 Sept

1. UPDATE YOUR ASSOCIATION INFORMATION AND EVENTS ON AYY’S WEBSITE

New students are here! Now is a good time to ensure that information delivered to them is correct: so please check your association information on the association profile on AYY’s website. At the same time, you can also add your association events to AYY’s event calendar. Events added to the calendar are also automatically added to AYY’s weekly newsletter.

You can update your association profile and add events by logging on to the website at ayy.fi/wp-admin. Association usernames were created for each association when joining them to AYY’s association register. Usernames are connected to the mailing of the association board if the association has such a mailing list. Therefore, if you have forgotten your password, you can reset the account by clicking ”Forgot your password?” link. If you have any problems, the organisation sector can also reset the username. Please contact the sector at jarjestoasiat@ayy.fi

Instructions to update the profile and add events to the event calendar are compiled in these instructions. The instructions are only available in Finnish.

2. AALTO PARTY, THE AFTER PARTY OF THE OFFICIAL OPENING OF THE ACADEMIC YEAR IS ON 2 SEPTEMBER 2014

We offer AYY’s associations the opportunity to present themselves at Aalto Party

Why?

Make your self known and acquainted with the Aalto community! By bringing programme and activities to the Aalto Party you can present yourself, get new friends, and liven up the party!

Aalto Party brings together students and staff to celebrate the beginning of the new academic year. The number of visitors yearly is around 3,500.

How?

Let us know if your association participates with this form https://www.webropolsurveys.com/S/A48B274C3CC14624.par

As you are one of AYY’s associations, you can create and organise other activities as well! 😉

We will support your activities with €200 as long as you register your activities in advance (by 25 August) and your activities are approved.

When?

Aalto Party, 2 September

Registration of associations by 25 August, see the link at ‘How?’

3. OTASUUNNISTUS ORIENTEERING IS LOOKING FOR CHECKPOINT ORGANISERS, SIGN UP BY 26 AUG! 

As September arrives, so will new freshmen! Your organisation is welcome to participate in Otasuunnistus orienteering on both Wednesday, 3 September and Thursday, 4 September – at your checkpoint you will give the freshmen small tasks and reward them with points. The checkpoints are open from 5PM to 10PM, and the afterparty starts at Smökki at 9:30PM. You can register your checkpoint until 26 August with this form: https://lomake.ayy.fi/teekkarijaosto/otasuunnistusten-rastit-checkpoints-for-otasuunnistus-2014/​

If you have any questions, please don’t hesitate to ask! Mikko Leino, mikko.leino@ayy.fi, +358 408 358 788

4. ORGANISE CHECKPOINTS AT STADISUUNNISTUS ORIENTEERING, DL 3 SEPT

In order to offer the freshmen a chance to get to know the Eastern Harbour City (in some cultures also known as Helsinki), we organise an event called Stadisuunnistus on Tuesday, 9 September. Stadisuunnistus is a checkpoint crawl in the center of Helsinki, and the event starts at 6PM at the Senate Square. Checkpoints are open from 6PM to 9PM, and the afterparty is organised at Bar Tivoli in the centre of Helsinki.

You can register you checkpoint here (deadline Wednesday, 3 September): https://lomake.ayy.fi/teekkarijaosto/stadisuunnistuksen-rastit-9-9/

5. ORGANISE A SPORTS EXPERIMENT DURING THE WELL-BEING WEEK OF AALTO IN THE AUTUMN 

In the autumn, AYY and Aalto will organise a well-being week in week 40 (29 Sept-3 Oct 2014). The week consists of lectures, well-being stands on campus and UniSport group exercises. A variety of sports experiments are also provided during the week.

Would you like to organise a sports experiment during the well-being week of Aalto?

Please send us information about your sports experiment with possible registration instructions to tiedottaja@ayy.fi or anssi.panula@kyweb.fi no later than Monday, 8 Sept 2014. After this, the information will be added to voihyvin.ayy.fi site. Information on sports experiments from the previous autumn are available at: http://voihyvin.ayy.fi/?page_id=7

You can organise a sports experiment at any time during the week 40, but the registration should open at 12noon on Monday, 15 Sept, so that everyone can participate if they want to. The organiser of the experiment is responsible for collecting possible entry fees and registrations.

5. STUDENT EVENTS NEEDED FOR THE FILMING OF MTV PUSH IN HELSINKI 8 -12 SEPT, SIGN UP BY 2 SEPT

Would you like to participate in showing the student life in Helsinki to the world? Now you have the opportunity to get MTV’s international reporters to make a story about your student event. We collect a list of sitsit, city orienteering, freshmen parties, etc. organised in week 37. Please announce your event and perhaps the report team will select it as one of their stories!

MTV Push Helsinki presents the city’s unique musical and cultural life in different parts of Helsinki on 11–12 September but the reporters arrive already before the event. As a student organisation, you can bring added value to this international event by sharing the good vibes and atmosphere to millions of viewers.

We need information on events by 2 Sept 2014. Please send your event name, date, time, location, expected number of participants, contact persons and a brief description in English to

ida.bjorkbacka(a)hel.fi. Further information on PUSH Helsinki: http://www.mtvpushhelsinki.com

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

ASSOCIATION NEWSLETTER FOR THE WEEK 22/2014

This is AYY’s association newsletter for the week 22/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This is the last Association Newsletter for the spring and summer. Next one will be published in the end of August when autumn activities start. Have a nice summer!

CONTENT OF THE NEWSLETTER

1. The round of comments on the new scoring model for the allocation of operating grants to begin

2. Principles for distributing AYYs facilities are under reforming – leave comments by 8.6.

3. Organise a sports experiment during the well-being week of Aalto in the autumn 

4. Submit your events for AYY’s academic year calendar 2014-2015

5. Apply for funding for your event from AFYE by 30 May! 

1. THE ROUND OF COMMENTS ON THE NEW SCORING MODEL FOR THE ALLOCATION OF OPERATING GRANTS TO BEGIN 

The reform process of operating grants is progressing. The organisation sector has now prepared the first draft of a new scoring model, based on which the amount of the operating grants allocated for organisations is determined. When preparing the draft, we have heard the Representative Council, the council consisting of the chairpersons of special status associations, and we have collected feedback after the allocation of the operating grants. Now we need comments and opinions from all associations.

16th of May begun a round of comments, during which each AYY’s association has the opportunity to make its comments on the draft of a new scoring model. The commenting period will end on Monday, 2 June. You can make comments in Finnish, Swedish or English. We expect comments to include direct amendment proposals (such as omissions, additions or specifications) as well as grounds for each amendment. In addition to associations, the Representative Council groups can make comments. Comments can be submitted to the organisation sector at jarjestoasiat@ayy.fi

The scoring model draft and background material have been delivered to associations list for the round of comments, which include information about the reasons for the reform and the grounds for some amendments. The material is available directly from the organisation sector. The material is currently only available in Finnish.

After the round of comments, we will draft a summary which is delivered to associations. Comments are taken into account when preparing the final model. The new model is expected to be completed during the summer and it will be applied to the allocation of operating grants already next year.

If you have any questions about the material for the round of comments, if you want to discuss about the reform of the scoring model or need clarification, please contact Organisation Specialist Kati Penttinen: jarjestoasiat@ayy.fi, tel. 050 520 9442

2. PRINCIPLES FOR DISTRIBUTING AYY’S FACILITIES ARE UNDER REFORMING – LEAVE COMMENTS BY 8.6

Facilities sector has prepared a draft of the principles according which AYY will be distributing facilities to its associations. Now the associations have an opportunity to comment the draft before anything is decided. The round for comments starts 23.5. and ends by 8^th of June. All the preliminary documents were delivered to emaillist of the associations. Material is only available in Finnish at this point. If you wish to receive more information about the process or the materials in English, please, contact tilat@ayy.fi.

3. ORGANISE A SPORTS EXPERIMENT DURING THE WELL-BEING WEEK OF AALTO IN THE AUTUMN 

In the autumn, AYY and Aalto will organise a well-being week in week 40 (29 Sept-3 Oct 2014). The week consists of lectures, well-being stands on campus and UniSport group exercises. A variety of sports experiments are also provided during the week.

Would you like to organise a sports experiment during the well-being week of Aalto?

Please send us information about your sports experiment with possible registration instructions to tiedottaja@ayy.fi or anssi.panula@kyweb.fi no later than Monday, 8 Sept 2014. After this, the information will be added to voihyvin.ayy.fi site. Information on sports experiments from the previous autumn are available at: http://voihyvin.ayy.fi/?page_id=7

You can organise a sports experiment at any time during the week 40, but the registration should open at 12noon on Monday, 15 Sept, so that everyone can participate if they want to. The organiser of the experiment is responsible for collecting possible entry fees and registrations.

4. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2014-2015

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Tuesday, 27 May 2014. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 25 May 2014, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

http://tinyurl.com/ayycalendar2014

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).

5. APPLY FOR FUNDING FOR YOUR EVENT FROM AFYE BY 30 MAY!

Aalto First Year Experience (AFYE) invites student organisations to join us in creating an unforgettable first year to new Aalto students. AFYE offers funding to organise events targeted at new students during the coming academic year.

Read more about the funding application and the terms for the possible event at our AFYE-website in the Into-portal:https://into.aalto.fi/display/enafye/Apply+for+funding+to+organize+an+AFYE+event

DL for funding applications: 30 May

Funding decisions: 13 June

If you need more information, please send an email to afye@aalto.fi.

You are welcome to notify us also if you are already arranging an event to which new students from different fields would be welcome. We would be happy to include the event in our online calendar.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organization and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).