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21.6.2018

Association newsletter week 26/2018

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If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This is AYY’s association newsletter for the week 26/2018

Last week to file your missing association notices! Please note that the deadline is surprisingly in the middle of the day, on Friday at 12:00 noon. The association newsletter will take a summer holiday after next week, so remember to send in your last announcements by Wednesday at 10:00 to the address tiedotteet (a) ayy.fi. Have a fantastic Midsummer!

 

Upcoming events and important dates and events for associations
29th June at 12 noon: Post-announcement for association notices ends (see item 1 and instructions)
30th June: AYY’s space survey for associations closes (see item 2)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (http://otanieminightofarts.fi/)
3rd July: Afterwork at Smökki and beach volleyball tournament (see item 5)
31st July: Survey on AYY’s advocacy policies closes (direct link to the survey https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/)

Contents of the newsletter
1. File your missing association notices by Friday, the 29th of June, 12:00 noon
2. What kind of spaces does your association need? Have an impact by taking the survey!
3. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
4. Service office’s summer opening hours
5. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July
6. AYY’s new logos now available
7. AYY is now GDPR-compatible

 

1. File your missing association notices by Friday, the 29th of June, 12:00 noon
All associations within AYY must fill out a yearly association notice. Associations that have not yet filed an association notice for 2018 must do so before the 29th of June, 12:00 noon. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

Association notices are submitted through the TAHLO system, which can be found at http://tahlo.ayy.fi/. You can log in using your association’s username and password. If you have forgotten your username or password, you can recover it and have it sent to the association’s contact e-mail address at https://tahlo.ayy.fi/password_reset/.

Fill out the following Tahlo tabs carefully: General, Board, Facilities and Attachments. You can update the form up until it closes on the 29th of June at 12:00 noon, so you do not need to do everything at once. Remember to save your changes before exiting a tab!

When filling out the association notice, you will need:
*   Rules in effect
*   The annual report for 2017
*   The strategy for 2018
*   A list of the officers

Also remember to update your association profile on the AYY website. For more detailed instructions, see /en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/. If you have any questions or problems, do not hesitate to contact the organizational sector (jarjestoasiat at ayy.fi)

 

2. What kind of spaces does your association need? Have an impact by taking the survey!
How satisfied are you with the facilities that AYY provides for associations? What new spaces and services would your association like to see? And what are your association’s hopes regarding the Student Center?

Take the survey for associations about AYY’s spaces by the 30th of June to get your voice heard! Answers to the survey will be used in the planning of the Student Center and other AYY’s upcoming facilities.

Take the survey here: https://lomake.ayy.fi/fi/space-survey-for-associations/

A free use of an AYY rentable space (excluding Servin mökki and Rantasauna) will be raffled among associations that have taken the survey during June. The prize is valid until the end of the year 2018.

 

3. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program. There are already more than a dozen operators involved!

The easiest way to get financial support for your event is by submitting your application by the 30th of June through the form found at www.otanieminightofarts.fi. There is no upper limit to the sum of the financial support, and applications are handled on a case-by-case basis. Now is the perfect time to make your wildest event ideas a reality! In addition to financial support, AYY provides event organizers with the use of its own facilities and those of the event’s partners, free of charge.

Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

Read more about the Otaniemi Night of Arts, apply for support and sign up as a sub-event organizer:
http://otanieminightofarts.fi/

For further information and advice on creating your sub-event, send an email to tero.uuttana (a) ayy.fi

 

4. Service office’s summer opening hours
AYY’s service office in Otaniemi will be open at exceptional hours during the summer:

– The office is closed on Midsummer Eve (Fri 22nd June) and between 9th July and 27th July (key distribution service for one-time rental facilities on Mondays between 14:00 and 17:00).

– The housing services’ telephone service is closed between Mon 2nd July and Wed 1st August.

– Exceptional opening hours of the cashier service: weekdays from 1st to 8th June 12:00–14:00, from 2nd to 6th July 12:00–14:00.

You can check the full opening hours and contact details of the service office on the AYY website: /en/contact-information/#Otaniemi

 

5. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July

The residents of Otaniemi have transitioned to a summer mode, each in their own way. Some withdrawal symptoms of the spring’s event-mania can be observed. Hard-working or hardly-working friends are nowhere to be found. What to do?

The answer is obvious: let’s go to the wellbeing committee’s SmökkiAfterwork on 3rd of July! Gather all your friends regardless of their summer plans and come enjoy the sunny weather, a few drinks and the great company on this Tuesday evening. Pub Smökki has it all: world cup football, authentic PubQuiz and a lot more! Refreshments and snacks are available for a small cash fee.

A volleyball tournament is also held alongside the afterwork by the AAVA’s sports committee, more info can be found here: https://www.facebook.com/events/394287647757015/

Summary:
What: Afterwork for the whole Otaniemi
When: On Tuesday 3.7. from 17 onwards
Where: Smökki, Jämeräntaival 4
Why: Because it’s summer and time for an afterwork in good company!
FB-event: https://www.facebook.com/events/172285916784689/

 

6. AYY’s new logos now available
At the beginning of 2018, the Aalto University Student Union adopted a brand strategy for the first time. The idea of AYY as an enabler of the best student’s life in the world is at the core of this strategy.

With the brand work, AYY’s visual outlook and logos were renewed, and they are now available for associations at https://inside.ayy.fi/display/KUV/AYY+Logot. If your association’s materials contain AYY’s logo anywhere (on your website, in your magazine or in your freshman guide, for example), we ask you to update the logos to comply with the new look by the beginning of the next academic year. You can also find visual guidelines on the website linked above.

If you want to read more about AYY’s brand strategy, check out the article on pages 40-41 in the latest AINO magazine, where Noora Vänttinen, Chair of AYY’s Board, explains how the new brand was built and what were the thoughts behind the new logo: https://issuu.com/aino-lehti/docs/aino2_2018_issuu.

 

7. AYY is now GDPR-compatible
The EU General Data Protection Regulation came into effect on Friday, the 25th of May 2018. AYY has prepared for the regulation in many ways to keep the data of our members safe.

The privacy statements on AYY’s registers with contact personnel can be found at https://rekisterit.ayy.fi/

AYY has trained its staff and the associations in its sphere of influence on the GDPR. You can check out the information, aimed towards associations, with examples, here: https://inside.ayy.fi/display/TIET/Tietosuoja (requires you to sign in using your Aalto University ID)

Please note that if you do not wish to receive the AYY association newsletter, you can unsubscribe from the list by following the instructions behind the link: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

 

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

Do you want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

15.6.2018

Association newsletter week 25/2018

Association Newsletter, Rules and responsibilities, Yhdistystiedote Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset


This is AYY’s association newsletter for the week 25/2018

Still a few weeks left to file your missing association notices! Also remember to answer the space survey for associations and share your ideas on AYY’s advocacy policies. Associations intending to rent facilities from AYY in the summer should also check out the service office’s summer opening hours.

Upcoming events and important dates and events for associations
29th June at 12 noon: Post-announcement for association notices ends (see item 1 and instructions)
30th June: AYY’s space survey for associations closes (see item 2)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (http://otanieminightofarts.fi/)
3rd July: Afterwork at Smökki and beach volleyball tournament (see item 4)
31st July: Survey on AYY’s advocacy policies closes (see item 5 and direct link to the survey)

 

Contents of the newsletter
1. File your missing association notices by Friday, the 29th of June, 12:00 noon
2. What kind of spaces does your association need? Have an impact by taking the survey!
3. Service office’s summer opening hours
4. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July
5. Share your ideas on AYY’s advocacy policies

 

1. File your missing association notices by Friday, the 29th of June, 12:00 noon
All associations within AYY must fill out a yearly association notice. Associations that have not yet filed an association notice for 2018 must do so before the 29th of June, 12:00 noon. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

Association notices are submitted through the TAHLO system, which can be found at http://tahlo.ayy.fi/. You can log in using your association’s username and password. If you have forgotten your username or password, you can recover it and have it sent to the association’s contact e-mail address at https://tahlo.ayy.fi/password_reset/.

Fill out the following Tahlo tabs carefully: General, Board, Facilities and Attachments. You can update the form up until it closes on the 29th of June at 12:00 noon, so you do not need to do everything at once. Remember to save your changes before exiting a tab!

When filling out the association notice, you will need:
*   Rules in effect
*   The annual report for 2017
*   The strategy for 2018
*   A list of the officers

Also remember to update your association profile on the AYY website. For more detailed instructions, see /en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/. If you have any questions or problems, do not hesitate to contact the organizational sector (jarjestoasiat at ayy.fi)

 

2. What kind of spaces does your association need? Have an impact by taking the survey!
How satisfied are you with the facilities that AYY provides for associations? What new spaces and services would your association like to see? And what are your association’s hopes regarding the Student Center?

Take the survey for associations about AYY’s spaces by the 30th of June to get your voice heard! Answers to the survey will be used in the planning of the Student Center and other AYY’s upcoming facilities.

Take the survey here: https://lomake.ayy.fi/fi/space-survey-for-associations/

A free use of an AYY rentable space (excluding Servin mökki and Rantasauna) will be raffled among associations that have taken the survey. The prize is valid for the rest of the year.

 

3. Service office’s summer opening hours
AYY’s service office in Otaniemi will be open at exceptional hours during the summer:

– The office is closed on Midsummer Eve (Fri 22nd June) and between 9th July and 27th July (key distribution service for one-time rental facilities on Mondays between 14:00 and 17:00).

– The housing services’ telephone service is closed between Mon 2nd July and Wed 1st August.

– Exceptional opening hours of the cashier service: weekdays from 1st to 8th June 12:00–14:00, from 2nd to 6th July 12:00–14:00.

You can check the full opening hours and contact details of the service office on the AYY website: /en/contact-information/#Otaniemi

 

4. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July

The residents of Otaniemi have transitioned to a summer mode, each in their own way. Some withdrawal symptoms of the spring’s event-mania can be observed. Hard-working or hardly-working friends are nowhere to be found. What to do?

The answer is obvious: let’s go to the wellbeing committee’s SmökkiAfterwork on 3rd of July! Gather all your friends regardless of their summer plans and come enjoy the sunny weather, a few drinks and the great company on this Tuesday evening. Pub Smökki has it all: world cup football, authentic PubQuiz and a lot more! Refreshments and snacks are available for a small cash fee.

A volleyball tournament is also held alongside the afterwork by the AAVA’s sports committee, more info can be found here: https://www.facebook.com/events/394287647757015/

Summary:
What: Afterwork for the whole Otaniemi
When: On Tuesday 3.7. from 17 onwards
Where: Smökki, Jämeräntaival 4
Why: Because it’s summer and time for an afterwork in good company!
FB-event: https://www.facebook.com/events/172285916784689/

 

5. Share your ideas on AYY’s advocacy policies
The Aalto University Student Union is updating its policy papers this year. At the same time, the current policy papers will be combined into a single document. In what societal questions should Aalto people be especially active in?

By taking the survey, you can bring new issues and ideas to the policy paper preparation work: https://lomake.ayy.fi/vaikuttaminen/kerro-ideasi-ayyn-vaikuttamislinjoista/

The survey is open until July 31st. For more information, please contact AYY’s Advocacy and Communications Manager: heikki.isotalo (a) ayy.fi

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

Do you want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

8.6.2018

Association newsletter week 24/2018

Association Newsletter, Grants for Associations, Training and Courses, Yhdistystiedote Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset


This is AYY’s association newsletter for the week 24/2018

Upcoming events and important dates and events for associations
15th June: Collection of ideas for the Student Center ends (see item 1 and http://opiskelijakeskus.fi/)
29th June at 12 noon: Post-announcement for association notices ends (see item 2 and instructions)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (see item 3)
31st July: Survey on AYY’s advocacy policies closes (see item 4 and direct link to the survey)

Contents of the newsletter
1. The opiskelijakeskus.fi website is now open
2. Operating grants 2018 and missing association notices
3. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
4. Share your ideas on AYY’s advocacy policies
5. Study credits for active students
6. AYY is now GDPR-compatible


1. The opiskelijakeskus.fi website is now open
The opiskelijakeskus.fi website is now open! Check them out, browse the ideas and add your own. The Student Center is a joint venture by the Aalto University Student Union (AYY), the Aalto University Business Students (KY) and Teknologföreningen (TF). The plan is to create a building for all students on the Otaniemi campus, next to the metro station entrance and the Harald Herlin Learning Center.

A Student Center seminar was held in April 2018, , johon osallistui edustajia erityisasemayhdistysten puheenjohtajien neuvostosta, edustajistosta ja AYY:n jaostoista. The goal of the seminar was to brainstorm what kinds of facilities, functions and services the center could have.

The ideas gathered onto the opiskelijakeskus.fi website are results of the seminar. Anyone can browse the ideas, like them and add their own ideas. We will go through the most popular ideas on Friday, the 15th of June, with further planning in mind. So, visit the website and add your own top ideas. What would you want the Student center to have?

The Board members in charge of the Student Center are Emma Savela (real estate) and Noora Tanska (community). Both can be reached via their emails at firstname.surname (a) ayy.fi.

http://opiskelijakeskus.fi/

 

2. Operating grants 2018 and missing association notices
The operating grants for 2018 have been granted and the sums are available at /en/associations/services/operating-grants/operating-grants-2018/

Operating grants are paid when all the prerequisites have been fulfilled. The payment order regarding the grants has been sent to most associations this week. The payment will be visible on the account submitted to the TAHLO system by the end of June.

If an association has discrepancies or things missing from their profiles on the AYY website, they will be notified of this in early June. The profile must be completed before the grants are paid, according to the instructions submitted when the applications opened. Organizations that have been granted additional time for certain appendices will not be specifically reminded about submitting them. These organizations must submit the appendices in accordance with the instructions they have received when the additional time was granted in order to receive the grant.

Associations that have not yet filed an association notice for 2018 must do so between the 6th of June, 12:00 noon, and 20th of June, 12:00 noon, at https://tahlo.ayy.fi/. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

Additional instructions for association notices: /en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/

 

3. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program.

The Otaniemi Night of Arts consists of several sub-events organized by students, and the application period for the sub-events is now open. Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

AYY provides the use of facilities for event organizers for free. You can also receive financial support for your event through AYY and the TTE Fund until the 30th of June.

Read more about the Otaniemi Night of Arts and sign up as a sub-event organizer: https://otanieminightofarts.fi/

More information: tero.uuttana (a) ayy.fi

 

4. Share your ideas on AYY’s advocacy policies
In what societal questions should Aalto people be especially active in? How should AYY react to subsistence, equality and sustainable development?

The Aalto University Student Union is updating its policy papers this year. At the same time, the current policy papers will be combined into a single document. The idea is to create a document that ensures that AYY’s advocacy work is transparent and in line with the members’ opinions.

By taking the survey, you can bring new issues and ideas to the policy paper preparation work: https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/

The survey is open until July 31st. For more information, please contact AYY’s Advocacy and Communications Manager: heikki.isotalo (a) ayy.fi

 

5. Study credits for active students
Hello, active students!

Have you worked actively in the Aalto University Student Union (in a section, for example), in an association operating within AYY (as a board member or officer), or in the University as a student representative in administration in 2017? You can get study credits for it.

The course (3 credits) includes writing a reflection report regarding what you have learned in the task and participation in a peer learning seminar.

Click the link to see course details: https://mycourses.aalto.fi/course/view.php?id=19730

AYY has consistently emphasized the importance of organizational activity for the development of individual know-how, and that is why we are happy that the Aalto University has decided to award study credits for students’ work in associations. For more information, please contact AYY’s education policy expert, Minna Mäkitalo, who has contributed to the format of the course: minna.makitalo (a) ayy.fi.

 

6. AYY is now GDPR-compatible
The EU General Data Protection Regulation came into effect on Friday, the 25th of May 2018. AYY has prepared for the regulation in many ways to keep the data of our members safe.

The privacy statements on AYY’s registers with contact personnel can be found at https://rekisterit.ayy.fi/

AYY has trained its staff and the associations in its sphere of influence on the GDPR. You can check out the information, aimed towards associations, with examples, here: https://inside.ayy.fi/display/TIET/Tietosuoja (requires you to sign in using your Aalto University ID)

Please note that if you do not wish to receive the AYY association newsletter, you can unsubscribe from the list by following the instructions behind the link: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

 

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

Do you want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

1.6.2018

Association newsletter week 23/2018

Association Newsletter, Associations, Grants for Associations, IT Services, Yhdistystiedote Leave a comment

 

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is AYY’s association newsletter for the week 23/2018

 Upcoming events and important dates and events for associations
29th June: Deadline for missing association notices ((see item 1)
5th Sep: Save the date: Aalto Day One
1st Oct: Save the date: Lakinlaskijaiset
6th October: Save the date: The Otaniemi Night of Arts (see item 3)
28th Nov: Save the date: Association training, Design Factory

Contents of the newsletter
1. Operating grants 2018 and missing association notices
2. Study credits for active students
3. Share your ideas on AYY’s advocacy policies
4. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
5. Checklist for the General Data Protection Regulation (GDPR)
6. Students at the Linnanmäki amusement park

 

1. Operating grants 2018 and missing association notices

The operating grants for 2018 have been granted and the sums are available at /en/associations/services/operating-grants/operating-grants-2018/

Operating grants are paid when all the prerequisites have been fulfilled. The payment order regarding the grants will be sent to most associations next week. The payment will be visible on the account submitted to the TAHLO system by the end of June.

If an association has discrepancies or things missing from their profiles on the AYY website, they will be notified in early June. The profile must be completed before the grants are paid, according to the instructions submitted when the applications opened. Organizations that have been granted additional time for certain appendices will not be specifically reminded about submitting them. These organizations must submit the appendices in accordance with the instructions they have received when the additional time was granted in order to receive the grant.

Associations that have not yet filed an association notice for 2018 must do so between the 6th of June, 12:00 noon, and 29th of June, 12:00 noon, at https://tahlo.ayy.fi/. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

Additional instructions for association notices: /en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/

 

2. Study credits for active students

Hello, active students!

Have you worked actively in the Aalto University Student Union (in a section, for example), in an association operating within AYY (as a board member or officer), or in the University as a student representative in administration in 2017? You can get study credits for it.

The course (3 credits) includes writing a reflection report regarding what you have learned in the task and participation in a peer learning seminar.

Click the link to see course details: https://mycourses.aalto.fi/course/view.php?id=19730

AYY has consistently emphasized the importance of organizational activity for the development of individual know-how, and that is why we are happy that the Aalto University has decided to award study credits for students’ work in associations. For more information, please contact AYY’s education policy expert, Minna Mäkitalo, who has contributed to the format of the course: minna.makitalo (a) ayy.fi.

 

3. Share your ideas on AYY’s advocacy policies

In what societal questions should Aalto people be especially active in? How should AYY react to subsistence, equality and sustainable development?

The Aalto University Student Union is updating its policy papers this year. At the same time, the current policy papers will be combined into a single document. The idea is to create a document that ensures that AYY’s advocacy work is transparent and in line with the members’ opinions.

By taking the survey, you can bring new issues and ideas to the policy paper preparation work: https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/

The survey is open until July 31st.

 

4. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program.

The Otaniemi Night of Arts consists of several sub-events organized by students, and the application period for the sub-events is now open. Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

AYY provides the use of facilities for event organizers for free. You can also receive financial support for your event through AYY and the TTE Fund.

Read more about the Otaniemi Night of Arts and sign up as a sub-event organizer: /en/students/student-culture/annual-events/otaniemenyo/

More information: tero.uuttana (a) ayy.fi

 

 5. Checklist for the General Data Protection Regulation (GDPR)

The regulation came into effect on the 25th of May. Make sure that your association has done at least the following:

  • Privacy statements for your personal data registers.
  • The statements can be accessed directly from the form used for gathering the personal data.
  • The processors of the personal data are familiar with the proper way of processing the data (a data protection policy has been created and the processors have read it).
  • The registers have been saved securely.
  • Old, unnecessary information have been removed from the registers.
  • You are prepared to receive information requests from persons in the register – you know how the data should be sent to the persons.

AYY’s instruction page can be found at https://inside.ayy.fi/display/TIET/Tietosuoja (requires you to sign in using your Aalto University ID). It contains the most important issues related to the regulation, tips about collecting event sign-ups, training material, document templates and frequently asked questions. In the future, the page can also be accessed through the service listing for associations: /en/associations/services/

If you have any questions related to GDPR or you want to have your association’s data protection documents checked, please contact AYY’s IT Expert petteri.nummela (a) ayy.fi.

 

6. Students at the Linnanmäki amusement park

Linnanmäki only for students? Check!

The Guild of Automation and Systems Technology celebrates its 20th anniversary with a bang: The Guild, together with its cooperation partners, offers students a unique chance to spend an evening at the Linnnanmäki amusement park. A private event with a limited number of tickets provides an unforgettable opportunity to enjoy Linnanmäki without waiting in line for hours!

Mark the 5th of October 2018 in your calendar, buy a ticket, take your best student buddies with you, and wait in eager anticipation for the most amusing day of the year, when the entire Linnanmäki amusement park is open just for students for one night.

The event is supported by the TTE Fund.

Advance tickets: https://bailataan.fi/events/b71e9e0b-84d1-45a0-95f8-bb985f720b2c

Advance tickets are also sold at events, which are announced on the event’s website later. Buy your ticket now, because the price will go up after the advance sales!

WHAT: Linnanmäki just for students!
WHERE: Linnanmäki amusement park
WHEN: 5th of October 2018 between 16:00 and 20:00
MORE INFO: https://20.as.fi/linnanmaki/

Tickets are exchanged for wristbands in the autumn prior to the event. You must present your student card when exchanging your ticket. Only people who have bought a ticket can enter Linnanmäki during the event. Alcohol is sold at the amusement park, so bringing your own drinks into the area is forbidden.

The organizer reserves the right to make changes.

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

25.5.2018

Association newsletter week 22/2018

Association Newsletter, Associations, IT Services, Yhdistystiedote Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This is AYY’s association newsletter for the week 22/2018

The EU’s new General Data Protection Regulation (GDPR) comes into effect TODAY! The advance booking rounds of facilities for the autumn are finished, and associations still have time until Sunday to enter their events into the yearly calendar. And the sub-event application period for the Otaniemi Night of Arts is open, check item 3 for more details.

Upcoming events and important dates and events for associations
25th May: EU’s new General Data Protection Regulation (GDPR) comes into effect (see item 1)
27th May: Last day to sign up your events into the yearly calendar (see item 2)
31st May: Junk bike collection ends (/en/student-union/volunteering/sections/campus-section/collecting-of-abandoned-bicycles/)
5th Sep: Save the date: Aalto Day One
1st Oct: Save the date: Lakinlaskijaiset
6th October: Save the date: The Otaniemi Night of Arts (see item 3)
28th Nov: Save the date: Association training, Design Factory

Contents of the newsletter
1. Checklist for the General Data Protection Regulation (GDPR)
2. Association events into the yearly calendar 2018-19 – deadline on Sunday, 27th May
3. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
4. Arabia’s service point was open for the last time on the 23rd of May
5. Students at the Linnanmäki amusement park

 

1. Checklist for the General Data Protection Regulation (GDPR)
The regulation will come into effect today, on the 25th of May. Make sure that your association has done at least the following:

  • Privacy statements for your personal data registers.
  • The statements can be accessed directly from the form used for gathering the personal data.
  • The processors of the personal data are familiar with the proper way of processing the data (a data protection policy has been created and the processors have read it).
  • The registers have been saved securely.
  • Old, unnecessary information have been removed from the registers.
  • You are prepared to receive information requests from persons in the register – you know how the data should be sent to the persons.

AYY’s instruction page can be found at https://inside.ayy.fi/display/TIET/General+Data+Protection (requires you to sign in using your Aalto University ID). It contains the most important issues related to the regulation, tips about collecting event sign-ups, training material, document templates and frequently asked questions.

If you have any questions related to GDPR or you want to have your association’s data protection documents checked, please contact AYY’s IT Expert petteri.nummela (a) ayy.fi.

 

2. Association events into the yearly calendar 2018-19 – last week to add your events
Only a few days left to add your events to AYY’s yearly calendar 2018-19. If you haven’t done it yet, add your association’s known events for the next academic year to this Excel Online document:

https://ayyfi.sharepoint.com/:x:/g/viestinta/EfOsbZ0GgGJPoPUEaVel0Z8BOxInnozQmq3uNDIXYcd0Mg?e=6ZtQR2

Add your event by Sunday, the 27th of May 2018 at the latest.

Please note that only the event information in the Excel file is added to AYY’s association calendar. The personal information of the contact persons is only collected in case there are problems with the entry – they are not printed into the calendar or stored for any other purpose.

For more information, please contact siiri.liitia (a) ayy.fi.

 

3. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program.

The Otaniemi Night of Arts consists of several sub-events organized by students, and the application period for the sub-events is now open. Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

AYY provides the use of facilities for event organizers for free. You can also receive financial support for your event through AYY and the TTE Fund.

Read more about the Otaniemi Night of Arts and sign up as a sub-event organizer: /en/students/student-culture/annual-events/otaniemenyo/

More information: tero.uuttana (a) ayy.fi

 

4. Arabia’s service point was open for the last time on the 23rd of May

AYY’s service point in Arabia was open for the last time on Wednesday, the 23rd of May 2018.

With the move of the School of Arts, Design and Architecture, AYY’s services will also be centered around the Otaniemi campus, where the Service Office at Otakaari 11 will serve all AYY members.

Check out the opening hours of the Otaniemi Service Office here: /en/contact-information/service-points/otaniemi/

 

5. Students at the Linnanmäki amusement park

Linnanmäki only for students? Check!

The Guild of Automation and Systems Technology celebrates its 20th anniversary with a bang: The Guild, together with its cooperation partners, offers students a unique chance to spend an evening at the Linnnanmäki amusement park. A private event with a limited number of tickets provides an unforgettable opportunity to enjoy Linnanmäki without waiting in line for hours!

Mark the 5th of October 2018 in your calendar, buy a ticket, take your best student buddies with you, and wait in eager anticipation for the most amusing day of the year, when the entire Linnanmäki amusement park is open just for students for one night.

The event is supported by the TTE Fund.

Advance tickets: https://bailataan.fi/events/b71e9e0b-84d1-45a0-95f8-bb985f720b2c

Advance tickets are also sold at events, which are announced on the event’s website later. Buy your ticket now, because the price will go up after the advance sales!

WHAT: Linnanmäki just for students!
WHERE: Linnanmäki amusement park
WHEN: 5th of October 2018 between 16:00 and 20:00
MORE INFO: https://20.as.fi/linnanmaki/

Tickets are exchanged for wristbands in the autumn prior to the event. You must present your student card when exchanging your ticket. Only people who have bought a ticket can enter Linnanmäki during the event. Alcohol is sold at the amusement park, so bringing your own drinks into the area is forbidden.

The organizer reserves the right to make changes.

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).).

18.5.2018

Association newsletter week 21/2018

Association Newsletter, Associations, Yhdistystiedote Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This is AYY’s association newsletter for the week 21/2018

The first advance booking rounds of facilities are finished, and you should now enter the dates of confirmed events into the yearly calendar (see item 3). The advance booking of facilities for associations in the first list starts this Friday (see item 1). And a final reminder of the EU’s General Data Protection Regulation, which will come into effect on Friday, the 25th of May (see item 2). Have a sunny weekend, everyone!

Upcoming events and important dates and events for associations
24th May: Advance booking of AYY’s one-time rental facilities II (see item 1 and detailed instructions)
25th May: EU’s new General Data Protection Regulation (GDPR) comes into effect (see item 2 and instructions)
27th May: Last day to sign up your events into the yearly calendar (see item 3)
31st May: Junk bike collection ends
(/en/student-union/volunteering/sections/campus-section/collecting-of-abandoned-bicycles/)
5th Sep: SAVE THE DATE: Aalto Day One
1st Oct: SAVE THE DATE: Lakinlaskijaiset
6th Oct: SAVE THE DATE: The Otaniemi Night of Arts (http://otaniemenyo.fi/)
28th Nov: SAVE THE DATE: Association training, Design Factory

Contents of the newsletter
1. Advance booking of AYY’s one-time rental facilities has started
2. Checklist for the General Data Protection Regulation (GDPR)
3. Association events into the yearly calendar 2018-19 –  last week to add your events
4. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open

 

1. Advance booking of AYY’s one-time rental facilities

The advance booking of AYY’s one-time rental facilities for other associations in the 1st register start on Friday, the 18th May 2018. Advance bookings are organized by using AYY’s own booking system TILA.

You can make advance bookings for the period Mon, 13th of August 2018–Sun, 6th of January 2019.

The schedule for facility reservations in the system is as follows:

  1. AYY’s internal operators, reservation period 19th April-4th May 2018.
    The reservation period ends on 4th May 2018 at 12:00 noon.
  2. Special status associations 4th May-17th May 2018.
    The reservation period starts on Fri, 4th May at 14:00 and ends on Thu, 17th May at 12:00 noon. The booking session will be held in Otaniemi on Thu, 17th May 2018 from 16:30 onwards at the Undergraduate Center, (Otakaari 1) hall M1 (M232).
  3. Other associations in the 1st register 18th May-24th May 2018.
    The reservation period starts on Fri, 18th May at 12:00 noon and ends on Thu, 24th May 2018 at 12:00 noon. The booking session will be held in Otaniemi on Thu, 24th May 2018 from 16:30 onwards at the Undergraduate Center, (Otakaari 1) hall M1 (M232).

Read more about how to make bookings: /en/blog/2018/04/20/57389/

If you have not received your confirmation code for the user group that you represent or if you have any other questions related to advance booking sessions, please contact AYY’s service manager: riitu.nuutinen (a) ayy.fi

 

2. Checklist for the General Data Protection Regulation (GDPR)
The regulation will come into effect in a week, on the 25th of May. Make sure that your association has done at least the following:

  • Privacy statements for your personal data registers.
  • The statements can be accessed directly from the form used for gathering the personal data.
  • The processors of the personal data are familiar with the proper way of processing the data (a data protection policy has been created and the processors have read it).
  • The registers have been saved securely.
  • Old, unnecessary information have been removed from the registers.
  • You are prepared to receive information requests from persons in the register – you know how the data should be sent to the persons.

AYY’s instruction page can be found at https://inside.ayy.fi/display/TIET/Tietosuoja (requires you to sign in using your Aalto University ID). It contains the most important issues related to the regulation, tips about collecting event sign-ups, training material, document templates and frequently asked questions.

If you have any questions related to GDPR or you want to have your association’s data protection documents checked, please contact AYY’s IT Expert petteri.nummela (a) ayy.fi.

 

3. Association events into the yearly calendar 2018-19 – last week to add your events
Only one week left to add your events to AYY’s yearly calendar 2018-19. If you haven’t done it yet, add your association’s known events for the next academic year to this Excel Online document:

https://ayyfi.sharepoint.com/:x:/g/viestinta/EfOsbZ0GgGJPoPUEaVel0Z8BOxInnozQmq3uNDIXYcd0Mg?e=6ZtQR2

Add your event by Sunday, the 27th of May 2018 at the latest.

Please note that only the event information in the Excel file is added to AYY’s association calendar. The personal information of the contact persons is only collected in case there are problems with the entry – they are not printed into the calendar or stored for any other purpose.

For more information, please contact siiri.liitia (a) ayy.fi.

 

4. Sub-event application period for the Otaniemi Night of Arts on the 6th of October is now open
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program.

The Otaniemi Night of Arts consists of several sub-events organized by students, and the application period for the sub-events is now open. Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

AYY provides the use of facilities for event organizers for free. You can also receive financial support for your event through AYY and the TTE Fund.

Read more about the Otaniemi Night of Arts and sign up as a sub-event organizer: /en/students/student-culture/annual-events/otaniemenyo/

More information: tero.uuttana (a) ayy.fi

 

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).