Rental of facilities


Categories

3.11.2017

Strong suspicion of drugging a person in Otaniemi & safety in student events

Associations, Press releases, Rental of facilities, Student Union, Students Leave a comment

STRONG SUSPICION OF DRUGGING A PERSON IN OTANIEMI & SAFETY IN STUDENT EVENTS

The Student Union of Aalto University (AYY) has been informed of a strong suspicion of a person being drugged at a joint event held by associations operating within AYY and the Student Union of the University of Helsinki (HYY). The event was held on the 2nd of November at Servin Mökki. The event was stopped as a result.

The organizers of the event contacted AYY immediately, after which a representative of AYY also visited the venue. The organizers of the event had been given comprehensive safety instructions, and the event was organized according to these instructions. The organizers acted in an exemplary manner by securing the safety of the victim and aborting the event immediately in a controlled manner. The person was taken to a hospital by ambulance and they are fine. AYY and HYY have been in close contact with the associations that organized the event and will continue to follow the situation. The associations’ own announcement can be found here: https://www.facebook.com/events/225829981282545/permalink/235793573619519/.

Everyone’s joint safety is an issue that cannot be compromised on in any situation and no-one’s personal untouchability can be threatened. However, if this occurs, all kinds of harassment or other threatening behaviour must be intervened in at once. This applies to both external people and to the members of the student community. If an event is only meant to be open to students, persons wanting to attend can, for example, be required to present a valid student card. Also, whether they are closed or open to everyone, no persons should be admitted to events if their behaviour worries or threatens other participants.

The situation is always serious if it causes anxiety or someone feels unsafe. If a situation of danger occurs, it’s important to know how to act. Persons who are threatening or violate the personal untouchability of someone must be expelled from the event. In threatening situations, the event must be suspended at once. The event organisers have to make sure that appropriate preparations have been made for situations of danger. This means that at least fire safety, access control and threatening behaviour have to be prepared for. There is always cause to read the usage instructions of the premises, even if the location is familiar. Exit routes must be kept clear, passage signs openly visible and its must be checked that extinguishing devices and first-aid equipment are in place. The best way to pre-empt disruptive behaviour is

  • to agree on who is responsible for access control,
  • to make sure that the event is not allowed to expand in an uncontrolled way,
  • to agree on rules for threatening situations,
  • and to minimise easy risks (e.g. scissors, tools, cooking utensils etc. out of sight)

AYY takes all cases of harassment and dangerous situations occurring at student functions seriously. Suspected criminal incidents against the well-being of a person should always be reported to the police. In this way, we can show together that no kind of harassment or violence will be tolerated at functions of the Student Union and student associations.

In situations threatening the well-being of participants, the safety of the victims should always be ensured and the emergency centre should be called. We hope that there would never be any hesitation about reporting dangerous situations without delay to the emergency centre. We also hope that all dangerous situations and incidents of harassment would be reported to AYY. In this way, we can prevent the possible spreading of problems by working together.

Also read AYY’s and the Aalto Chaplains instructions on after-management of crisis situations in student associations. The instructions include advice on meeting a person who is in shock and arranging follow-up assistance, and their purpose is to provide an action model and contact details in case of those kinds of sudden, shocking situations, crises. The link to the instructions: https://inside.ayy.fi/pages/viewpage.action?pageId=12615842

Your contact persons at AYY:

Association-specific advice
Ahto Harmo, Specialist, Organizational Affairs and Communications, ahto.harmo at ayy.fi, 050 520 9442.

Harassment contact persons
You can contact the harassment contact persons if you have experienced or observed harassment in the student community. All contact is confidential. The harassment contact people offer advice and help through discussion, and also help in clearing up the harassment situation if necessary

Lauri Jurvanen, Specialist, Social Affairs, Harassment contact person, lauri.jurvanen at ayy.fi or  hairinta-mies at ayy.fi , 050 520 9418.

Elli-Noora Kaurila, Specialist, Student Advocacy, Harassment contact person, elli-noora.kaurila at ayy.fi or hairinta-nainen at ayy.fi, 050 520 9445.

27.10.2017

Assocation newsletter for the week 44/2017

Association Newsletter, Associations, Rental of facilities, Training and Courses Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s association newsletter for the week 44/2017

Upcoming events and important dates and events for associations

Oct 30th Servin Mökki’s kitchen training
Nov 28th AYY’s association training in Finnish, Design Factory
Dec 7th  AYY’s association training in English, AYY’s office

Content of the newsletter

  1. Servin Mökki’s kitchen training in October
  2. AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017

 

  1. Servin Mökki’s kitchen training in October

Would you or your association like to organize a party at Smökki and make the food yourselves? Do you need help in using an institutional kitchen?

We have a solution for your problems: Smökki’s kitchen training.

here are two training sessions held in October: on Tuesday, the 10th of October 2017, and on Monday, the 30th of October 2017. Both training sessions start at 18:00.

Sign up before 15:00 on the day before the training at the latest via this form:

https://lomake.ayy.fi/tilat/ilmoittautuminen-servin-mokin-keittiokoulutukseen/

NB! The number of participants for the training sessions is limited. The training sessions are held in Finnish.

For more information, contact the kitchen trainers at keittiokouluttajat (a) list.ayy.fi.

If you experience any problems when signing up, please contact our Service Manager (riitu.nuutinen (a) ayy.fi, 050 520 9450).
 

  1. AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017

This year’s association training will be held at the Design Factory in Otaniemi on November 28th. Information on the program and signups will be released later, but be sure to mark the date on your associations’ calendar already! The training will be in Finnish. An English training session will be arranged on the 7th of December at AYY’s office. Stay tuned!

Wishes regarding the training can be sent to the student union’s organization sector at

jarjestoasiat at ayy.fi.

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

6.10.2017

Association newsletter for the week 41/2017

Association Newsletter, Associations, Grants for Associations, Rental of facilities, Training and Courses Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s association newsletter for the week 41/2017

We have a few good spots of voluntary work available for enthusiastic people! 1000€ up for grabs for a bunch of 15 people (under heading 3) and 350€ for a group of 6 (under heading 4). The fall training spree is also beginning with the Servin Mökki kitchen training (heading 1) and curriculum planning training (heading 2)!

Upcoming events and important dates and events for associations

Oct 10th Servin Mökki’s kitchen training
Oct 11th & Oct 18th Curriculum planning training
Oct 30th Servin Mökki’s kitchen training
Nov 28th AYY’s association training in Finnish, Design Factory
Dec 7th AYY’s association training in English, AYY’s office

Content of the newsletter

  1. Servin Mökki’s kitchen training in October
  2. Curriculum planning training Oct 11th and Oct 18th
  3. Come work at the Teekkarisillis (brunch)!
  4. Come and inspire future technical students! – Volunteer gig at the TEK family day event, Oct. 28th
  5. AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017

 

  1. Servin Mökki’s kitchen training in October

Would you or your association like to organize a party at Smökki and make the food yourselves? Do you need help in using an institutional kitchen?

We have a solution for your problems: Smökki’s kitchen training.

There are two training sessions held in October: on Tuesday, the 10th of October 2017, and on Monday, the 30th of October 2017. Both training sessions start at 18:00.

Sign up before 15:00 on the day before the training at the latest via this form:

https://lomake.ayy.fi/tilat/ilmoittautuminen-servin-mokin-keittiokoulutukseen/

NB! The number of participants for the training sessions is limited. The training sessions are held in Finnish.

For more information, contact the kitchen trainers at keittiokouluttajat (a) list.ayy.fi.

If you experience any problems when signing up, please contact our Service Manager (riitu.nuutinen (a) ayy.fi, 050 520 9450).

 

  1. Curriculum planning training Oct 11th and Oct 18th

Listening to students is an important part of the curriculum process, and this autumn, all the degree programs are preparing a new two-year curriculum. AYY will organize a training session for students about the curriculum process, how to take part in the process and the basic concepts of the curriculum.

The training is especially useful for persons responsible for educational affairs in associations, both present and future ones, as well as for chairpersons. The reform will concern all degree programs, so make sure that you have someone from your association attending and hearing more about it!

More information about the training and registration can be found here: https://lomake.ayy.fi/koulutuspolitiikka/opetussuunnitelmakoulutus-11-10-18-10/

More information: susanna.koistinen at ayy.fi (Specialist, Academic Affairs)

 

  1. Come work at the Teekkarisillis!

We offer associations the opportunity to make some money at the Teekkari Tradition Party’s Teekkarisillis.

We need a group of at least 15 eager people to work at the Teekkarisillis on the 11th of November from 8:00 to 22:00. The work includes everything from the morning arrangements to cooking and cleaning. We will pay a compensation of 1000€ to the association for their work.

If your association is unable recruit the required number of workers for the Teekkarisillis, you can also split the job between two associations. It would be best if one association could handle the whole job, however.

If you want to sign up or have any questions, don’t hesitate to contact me.

Regards,

Ilona Rahnasto

Teekkari Tradition Committee

0404154541

ilona.rahnasto@ayy.fi

  

  1. Come and inspire future technical students! – Volunteer gig at the TEK family day event, Oct 28th

Tekniikan akateemiset TEK is organizing a science day at the Urban Mill on Saturday, the 28th of October. Would your association or excursion group be willing to earn 350€ in volunteer money? We need 6 people to guide the TEK people with their families with several light-hearted science challenge checkpoints, aimed towards children between the ages of 3 and 12. At the same time, you can excite and inspire children into technology and science and possibly spark the interest of a few technical students of the future!

What: TEK family science day

Where: Urban Mill, Betonimiehenkuja 3E, Espoo

When: 11:30-15:30

Needed: 6 enthusiastic volunteers, Finnish language a must

The event was filled up in an instant, and a total of 250 participants are now arriving to take part. More information on the event: https://www.tek.fi/fi/palvelut/tapahtumat/koko-perheen-tiedepaiva-espoo

More information and volunteer signups (first-come, first-served):

essi.puustinen at tek.fi, 050 4145226

 

  1. AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017

This year’s association training will be held at the Design Factory in Otaniemi on November 28th. Information on the program and signups will be released later, but be sure to mark the date on your associations’ calendar already! The training will be in Finnish. An English training session will be arranged on the 7th of December at AYY’s office. Stay tuned!

Wishes regarding the training can be sent to the student union’s organization sector at järjestöasiat at ayy.fi.

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

9.6.2017

Association newsletter for the week 24/2017

Associations, Rental of facilities, Service Points, Training and Courses Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 24/2017

Upcoming events and important dates and events for associations

Sep 8th: Opening ceremonies for the academic year 2017-2018
Oct 10th: Campus Expo
Nov 28th: AYY’s association training in Finnish, Design Factory

Content of the newsletter

  1. AYY’s association sector in the summer
  2. The summer opening hours of AYY’s Service Points in 2017
  3. SAVE THE DATE! AYY Association training in Finnish on the 28th of November 2017

 

  1. AYY’s association sector in the summer

Member of the Board Ville Myllylä will be on summer vacation or otherwise absent from the office from the 23rd June to the 3rd of August. The Association and Communications Specialist will be on vacation from the 23rd of June to the 13th of August.

 

  1. Opening hours of AYY’s Service Points in summer 2017

AYY’s Service Points will be partially closed during the summer months of June–August. The Service Points in Arabia and Otaniemi as well as the Housing Office in Otaniemi will be serving students as follows:

Arabia

Closed Mon 19.6. – Fri 31.7.2017

Open normally 1.–16.6.2017 and from 1.8.2017 on.

Normal opening hours: Mon & Fri  12:00–14:00, Tue-Thu 12:00–15:00

Otaniemi Service Point & Housing Office

Closed Mon 10.7. – Fri 28.7.2017

Open normally until Friday 7.7.2017 and from Monday 31.7.2017 on.

Normal opening hours: Mon-Fri 12:00–16:00

Please note! Special opening hours:

– Friday, 9 June – Housing Office is closed

– Thursday, 22 June – Otaniemi Service Point & Housing Office are open 9:00–12:00

– Friday, 23 June – Otaniemi Service Point & Housing Office are closed

NB! When the office is closed, emergency services are organized at Otaniemi Service Point every Monday between 14:00–17:00. The Housing Office responds to emails when possible. Use this form to send a message.

 

  1. SAVE THE DATE! AYY Association training in Finnish on the 28th of November 2017

This year’s association training will be held at the Design Factory in Otaniemi on November 28th. Information on the program and signups will be released later, but be sure to mark the date on your associations’ calendar already! The training will be in Finnish. An English training session will be arranged separately. Stay tuned!

Wishes regarding the training can be sent to the student union’s organization sector at jarjestoasiat@ayy.fi.

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

12.5.2017

Association newsletter for the week 20/2017

Association Newsletter, Associations, Grants for Associations, Rental of facilities, Rules and responsibilities Leave a comment

This is AYY’s asscociation newsletter for the week 20/2017

 

Upcoming events and important dates and events for associations

For advance bookings see number 2!

May 21st: Deadline for signup to internationalisation competition
May 31st: Deadline for events to be submitted to the student calendar
May 22nd 12noon – June 6th 12noon: Deadline for submitting belated association notices at https://tahlo.ayy.fi/
Sep 8th: Opening ceremonies for the academic year 2017-2018

 

Content of the newsletter

  1. Operating grants 2017 and missing association notices
  2. Advance booking of AYY’s facilities rented on a one-time basis
  3. Your association’s events to the student calendar
  4. Sign up latest on May 21st: Competition for associations – the most internationalised will be rewarded!

 

  1. Operating grants 2017 and missing association notices

The operating grants for 2017 have been granted and the sums are available at /en/associations/services/operating-grants/operating-grants-2017/

Operating grants are paid when all the prerequisites have been fulfilled. The payment order regarding the grants will be sent to most associations on the 19th of May. The payment will be visible on the account submitted to the TAHLO system by the beginning of June.

If an association has discrepancies or things missing from their profiles on the AYY website, they will be notified before the final submission round opens on the 22nd of May. The profile must be completed before the grants are paid, according to the instructions submitted when the applications opened. Organizations that have been granted additional time for certain appendices will not be specifically reminded about submitting them. These organizations must submit the appendices in accordance with the instructions they have received when the additional time was granted in order to receive the grant.

Associations that have not yet filed an association notice for 2017 must do so between the 22nd of May, 12:00 and 5th of June, 12:00 at https://tahlo.ayy.fi/. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

 

  1. Advance booking of AYY’s facilities rented on a one-time basis

The advance booking of AYY’s facilities rented on a one-time basis will start on Thursday 1 Dec 2016.

Advance bookings are organised by using AYY’s own booking system TILA.

You can make advance reservations for the period Mon 14 August 2017 – Sun, 7 January 2018.

The schedule for facility reservations in the system is as follows:

  1. AYY’s internal operators, reservation period 19 April – 3 May 2017.
    The reservation period ends at 11.59pm on Wed, 3 May 2017.
  2. Special status associations 4 May – 12 May 2017.
    The reservation period begins at 12noon on Thu, 4 May and ends at 2pm on Fri, 12 May. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 4.30 pm onwards on Fri, 12 May 2017.
  3. Other associations in the 1st register on 13 May – 19 May 2017.
    The reservation period begins at 12 midnight on Sat, 13 May and ends at 2pm on Wed, 19 May 2017. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 4.30pm onwards on Fri, 19 May 2017.

Check out the entire advance booking schedule here.

A few notes about the making of reservations:

  1. TILA can be found at https://tila.ayy.fi/ and the users log on with Aalto University’s IT username, using the same logging system as when usingInto, for example. The easiest way to get started is to read the instructions behind the Instructions/Help link in the menu bar at the top of the page.
  2. In advance booking, facilities are reserved under the name of associations. The activation key has been sent to the email address provided by an association (usually this is the mailing list address of the association board) already in the spring, so the person who has handled the facility bookings of the association this year may distribute representation rights through TILA if necessary.
  3. If you receive representation rights fora group, the message subject is ”TILA: Activation key for group GROUP NAME”. The activation key can only be used once, so the person who has first logged on to the system may add representation rights to suitable persons in the group in order to make reservations. The reservation right is only activated for the associations which have filled out the association notice and whose information has been updated to the association register this year.
  4. Enter the event name in the reservation. If there is no name, the event may be deleted if there are several reservations for the same date at the later stages of the booking session.
  5. Please note that AYY’s internal reservations are mainly permanent.
  6. Special status associations have the opportunity to permanently book facilities for anniversaries and anniversary brunches. If there are reservations by two separate associations, of which one is anniversary or brunch of a special status association, the special status association will have the reservation. Other reservations of special status associations should be defended at a later booking   session. Therefore, in the advance booking session of special status associations, we will first clarify the duplicate reservation of special status associations and in the second booking session we will clarify all the rest of the duplicate reservations.
  7. Duplicate bookings can only be made within the reservation periods. After the end of the reservation period, associations can edit, delete or add new reservations which do not overlap with other reservations. Any duplicate reservations can be cancelled by using your own username in the advance booking session, so please bring your laptop in order to get the event running smoothly.
  8. Only reserve the facility for times when you really need it. If possible, please avoid reservations for the following times:
  9. PO has rehearsals atSmökki every Monday at 6pm-9pm and RWBK every Tuesday at 5pm-10pm. So please avoid sitsit on Mondays and Tuesdays!
  10. The multi-purpose facility and tatami hall are actively used by trainers on a daily basis between 4pm and 11pm.Reservations before 4pm are usually available.
  11. The rent prices of 2017 will apply until 7 January 2018.
  12. System instructions are available in Finnish and English. The implementation of the Swedish interface and instructions are in progress. In addition, TILA system is being further developed. Users are asked to report about detected problems, inconsistencies in the text or development ideas to the address tila (at) ayy.fi.

If you have not received your confirmation code for the user group that you represent or if you have any other questions related to advance booking sessions, please contact AYY’s service manager: riitu.nuutinen (a) ayy.fi


  1. Your association’s events to the student calendar

AYY’s printed student calendar has traditionally contained different events organized by associations, so those who use the calendar can easily keep track of stuff. This will also be the case in the calendar for 2017-18.

Below is a Google docs link, where you can add your events. You can find instructions in the document.

The absolute deadline for this is on the 31st of May before midnight!

https://docs.google.com/spreadsheets/d/1KXTn9HGVzePyjNrity4-DTtxl18Ns9zKIvqDpsDmPKY/edit?usp=sharing

Have a great spring and don’t hesitate to contact tiedottaja (a) ayy.fi

 

4. Sign up latest on May 21st: Competition for associations – the most internationalised will be rewarded!

How to make your association more international? AYY is organizing a competition for associations, rewarding the association that has made the most developments in internationalisation during 2017. The means for internationalisation and opening new participation opportunities for international students can be freely chosen by the associations, but inspiration can be sought from the ABC-guide, made to help with the process.

The association with most advancement in internationalisation will be rewarded at the association assembly in December 2017 with praise, glory and a free sauna booking at one of AYY’s saunas. We won’t award an association that’s already very international, but rather one that has developed their organization the most towards international activities during the ongoing year. Sign up with the link below, plan on how to integrate internationality into your events and operations, and prepare to report your development in November 2017. In the report you must open up what you’ve done differently this year with, for example, the enrolment of new students, information coordination or events, and what you’ve learned along the way.

Sign up here.

Sign up latest on 21st of May!

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM, into the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY association and communications specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

28.4.2017

Association newsletter for the week 18/2017

Associations, Rental of facilities Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 18/2017

 

Upcoming events and important dates and events for associations
Apr 21st–Apr 30th: Wappu Arena (see 2): http://wappuareena.jayna.fi/
Sep 8th: Opening ceremonies for the academic year 2017-2018

 

Content of the newsletter

  1. Advance booking of AYY’s facilities rented on a one-time basis to start on 4 May!
  2. Competition for associations – the most internationalised will be rewarded!
  3. Participate and propose your events to Otaniemi Free Space!

 

  1. Advance booking of AYY’s facilities rented on a one-time basis to start on 4 May!

The advance booking of AYY’s facilities rented on a one-time basis will start on Thursday 1 Dec 2016.

Advance bookings are organised by using AYY’s own booking system TILA.

You can make advance reservations for the period Mon 14 August 2017 – Sun, 7 January 2018.

The schedule for facility reservations in the system is as follows:

  1. AYY’s internal operators, reservation period 19 April – 3 May 2017.
    The reservation period ends at 11.59pm on Wed, 3 May 2017.
  2. Special status associations 4 May – 12 May 2017.
    The reservation period begins at 12noon on Thu, 4 May and ends at 2pm on Fri, 12 May. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 4.30 pm onwards on Fri, 12 May 2017.
  3. Other associations in the 1st register on 13 May – 19 May 2017.
    The reservation period begins at 12 midnight on Sat, 13 May and ends at 2pm on Wed, 19 May 2017. The booking session will be held in the Bachelor Building (OK1) hall M1 (M232) from 4.30pm onwards on Fri, 19 May 2017.

Check out the entire advance booking schedule here.

A few notes about the making of reservations:

  1. TILA can be found at https://tila.ayy.fi/ and the users log on with Aalto University’s IT username, using the same logging system as when usingInto, for example. The easiest way to get started is to read the instructions behind the Instructions/Help link in the menu bar at the top of the page.
  2. In advance booking, facilities are reserved under the name of associations. The activation key has been sent to the email address provided by an association (usually this is the mailing list address of the association board) already in the spring, so the person who has handled the facility bookings of the association this year may distribute representation rights through TILA if necessary.
  3. If you receive representation rights fora group, the message subject is ”TILA: Activation key for group GROUP NAME”. The activation key can only be used once, so the person who has first logged on to the system may add representation rights to suitable persons in the group in order to make reservations. The reservation right is only activated for the associations which have filled out the association notice and whose information has been updated to the association register this year.
  4. Enter the event name in the reservation. If there is no name, the event may be deleted if there are several reservations for the same date at the later stages of the booking session.
  5. Please note that AYY’s internal reservations are mainly permanent.
  6. Special status associations have the opportunity topermanently book facilities for anniversaries and anniversary brunches. If there are reservations by two separate associations, of which one is anniversary or brunch of a special status association, the special status association will have the reservation. Other reservations of special status associations should be defended at a later booking   session. Therefore, in the advance booking session of special status associations, we will first clarify the duplicate reservation of special status associations and in the second booking session we will clarify all the rest of the duplicate reservations.
  7. Duplicate bookings can only be made within the reservation periods. After the end of the reservation period, associations can edit, delete or add new reservations which do not overlap with other reservations. Any duplicate reservations can be cancelled by using your own username in the advance booking session, so please bring your laptop in order to get the event running smoothly.
  8. Only reserve the facility for times when you really need it. If possible, please avoid reservations for the following times:
  9. PO has rehearsals atSmökki every Monday at 6pm-9pm and RWBK every Tuesday at 5pm-10pm. So please avoid sitsit on Mondays and Tuesdays!
  10. The multi-purpose facility and tatami hall are actively used by trainers on a daily basis between 4pm and 11pm.Reservations before 4pm are usually available.
  11. The rent prices of 2017 will apply until 7 January 2018.
  12. System instructions are available in Finnish and English. The implementation of the Swedish interface and instructions are in progress. In addition, TILA system is being further developed. Users are asked to report about detected problems, inconsistencies in the text or development ideas to the addresstila@ayy.fi.

If you have not received your confirmation code for the user group that you represent or if you have any other questions related to advance booking sessions, please contact AYY’s service manager: riitu.nuutinen (a) ayy.fi

 

2. Competition for associations – the most internationalised will be rewarded!

How to make your association more international? AYY is organizing a competition for associations, rewarding the association that has made the most developments in internationalisation during 2017. The means for internationalisation and opening new participation opportunities for international students can be freely chosen by the associations, but inspiration can be sought from the ABC-guide, made to help with the process.

The association with most advancement in internationalisation will be rewarded at the association assembly in December 2017 with praise, glory and a free sauna booking at one of AYY’s saunas. We won’t award an association that’s already very international, but rather one that has developed their organization the most towards international activities during the ongoing year. Sign up with the link below, plan on how to integrate internationality into your events and operations, and prepare to report your development in November 2017. In the report you must open up what you’ve done differently this year with, for example, the enrolment of new students, information coordination or events, and what you’ve learned along the way.

Sign up here.

 

  1. Participate and propose your events to Otaniemi Free Space!

Otaniemi Free Space is a student-led, community-based cultural space and test platform in the former ADD LAB space (address: Sähkömiehentie 4 G), which will be open between April 7th and May 27th 2017.

We now invite you or your community to join in on the activities and produce content in the space. The activities organized can be anything from an art installation to a lecture event, or from a bike repair workshop to a music concert. The main focus, however, is welcoming everyone, doing things together and learning from others. We especially encourage collaboration between different parties in Otaniemi and students at Aalto University. You can also come and volunteer in the project.

We will offer the venue (space for events, projects and exhibitions as well as a kitchen), different types of equipment (a projector, PA systems etc) and will advertise your event or project on our social media page and our website.

You’re warmly welcome to join us!

Check out our various spaces and calendar

https://www.facebook.com/ofreespace/ or http://ofree.space/

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM, into the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY association and communications specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).