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2.2.2018

Asscociation newsletter for the week 6/2018

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If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s association newsletter for the week 6/2018

Hi!
This is my first time sending the association newsletter, as I’m your new Organizational Affairs and Communications Specialist. In addition to compiling and sending out the association newsletter, I also help associations operating within AYY in issues concerning association activities and rule changes. I also organize training for associations. Have a nice start of the year everyone!

Best regards,
Essi Puustinen
Organizational Affairs and Communications Specialist

Upcoming events and important dates and events for associations
8.2.–6.4. #LuovutusAalto vol. 3 (see item 3)

Content of the newsletter

  1. AYY’s Organization Sector in 2018
  2. Materials on AYY’s website: Safely in Events -training
  3. AYY challenges associations to save lives!
  4. Information relaying request regarding the Aalto AllWell Survey, 1st to 16th of February

 

1. AYY’s Organization Sector in 2018

AYY’s board member responsible for organizational affairs in 2018 is Noora Tanska. In addition to organizations and associations, Tanska is also responsible for the Council and the Student Center. Ahto Harmo, our Organizational Affairs and Communications Specialist, is going on study leave and Essi Puustinen has started her duties as Harmo’s substitute. The contact email for the Organization Sector is still jarjestoasiat@ayy.fi, and the IT expert can be reached at tietotekniikka@ayy.fi.

 

2. Materials on AYY’s website: Safely in Events -training

AYY and the Student Union of the University of Helsinki (HYY) are organizing an event safety training for association actives on the 26th of January. The materials for the training can now be found on AYY’s website in Finnish: /yhdistykset/palvelut/koulutus-ja-kurssit/turvallisesti-tapahtumissa/

People that organize events should particularly read and review the ways in which student events can be made safe for the participants and how they can act and communicate correctly in situations where something has gone wrong despite the precautionary measures.

We will inform you via the association newsletter when we have translated the training materials in English and Swedish.

 

3. AYY challenges associations to save lives!

Nearly a thousand voluntary blood donors are needed in Finland every weekday. That is why the Aalto University Student Union is challenging all associations active within AYY to donate blood for the common good in the #LuovutusAalto campaign already for the third time.

In the autumn of 2017, #LuovutusAalto collected a total of 72 donations – more than twice the amount of donations collected during the spring #LuovutusAalto campaign. The winner of the autumn 2017 campaign in percentage terms is Ristin Kilta, with more than ten percent of their members donating blood during the campaign. The quantitative winner was Inkubio, the guild for Bioinformation Technology students, with 18 donations. Inkubio also took the prize in the spring campaign!

We are now challenging all organizations within AYY to increase the number of blood donations even further. The spring #LuovutusAalto campaign will start at the blood donation event held in Dipoli on Thursday, February 8th, between 11:00 and 16:00, and the campaign runs until April 6th.

Register a VeriRyhmä group (a Blood Service blood donation group) for your association and come and donate as a group or individually at Dipoli or at any other blood donation event or Blood Service Centre between February 8th and April 6th. The associations that have donated the most blood, both quantitatively and in percentage terms in relation to their number of members, are awarded the use of one of AYY’s sauna facilities for one night and a diploma from the Finnish Red Cross. All donors also receive an overall patch from the Finnish Red Cross!

Read more and register your association for the campaign here: /en/blog/2018/02/01/luovutusaalto-is-here-again-blood-donation-campaign-between-february-8th-and-april-6th-2018/

 

4. Information relaying request regarding the Aalto AllWell Survey, 1st to 16th of February

A year ago, the AllWell study found that 20% of Aalto students are at a burnout risk, meaning that the number is double compared to the national average. This year’s AllWell opens on Thursday, the 1st of February, and is open until the 16th of February. The survey is personal and will be sent to all 2nd year bachelor students and 1st year master’s degree students.

The survey is an important tool in AYY’s advocacy work, so we hope it reaches a large-as-possible crowd to ensure a high percentage of answers. We’d hope that especially subject organizations would relay the information about the survey to their members. As an added bonus, the people who answer will receive personal feedback on their study skills a few weeks after the survey closes!

 

WOULD YOU LIKE TO SEE YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

26.1.2018

Association newsletter for the week 5/2018

Association Newsletter, Associations, Rental of facilities, Student Union, Training and Courses Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 5/2018

 

Content of the newsletter

1. Sign up for the Servin Mökki kitchen training
2. Used audio, lights, video recording and other electronics and paraphernalia sale and handout to associations at the OUBS Studio on Tuesday, the 30th of January
3. Information relaying request on the Aalto AllWell Survey, 1st to 16th of February

 

 

1. Sign up for the Servin Mökki kitchen training

Would you or your association want to host a party at Smökki and do the kitchen legwork and cooking on your own? All you need is a knowledge of operating large-scale kitchen equipment and appliances, right?

There is a remedy to that need: The Smökki kitchen training.

The next trainings are held on Wednesday, the 31st of January starting at 17:00, and on the 1st of February, starting at 18:00.
Sign up by the day before the training by 15:00 with this form: https://lomake.ayy.fi/tilat/ilmoittautuminen-servin-mokin-keittiokoulutukseen/

Note! There is a limited amount of participant slots. The training is held in Finnish.

More information from the kitchen training group at keittiokouluttajat (a) list.ayy.fi
If you have problems signing up, please contact the Service Manager (riitu.nuutinen (a)ayy.fi, 050 520 9450).

 

2. Used audio, lights, video recording and other electronics and paraphernalia sale and handout to associations at the OUBS Studio on Tuesday, the 30th of January

OUBS ry sells and gives away unused electronics and other equipment belonging to them or under their governance to associations working within AYY’s sphere of influence. Things are sold or given as they are, without guarantees or rights of return. No prior reservations and not to resellers. The event is only aimed for representatives of associations within AYY. Private individuals will get a chance at a different event, possibly organized later.

The event is held at the OUBS Studio in the Jämeräntaival 1 cellar, Tuesday 30th of January, from 17:00 to 19:30.

 

3. Information relaying request on the Aalto AllWell Survey, 1st to 16th of February

A year ago, the AllWell study found out that 20% of Aalto students are at a burnout risk, meaning that the number is double compared to the national average. This year’s AllWell opens on Thursday, the 1st of February, and is open until the 16th of February. The survey is personal and will be sent to all 2nd year bachelor students and 1st year master’s degree students. The survey is an important tool in AYY’s advocacy work, so we hope it reaches a large-as-possible crowd to ensure a high percentage of answers. We’d hope that especially subject organizations would relay the information about the survey to their members. As an added bonus, the people who answer will receive a personal feedback on their study skills a few weeks after the survey closes!

12.1.2018

Association newsletter for the week 3/2017

Association Newsletter, Associations, Rules and responsibilities, Training and Courses Leave a comment

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This is AYY’s asscociation newsletter for the week 3/2018 

Upcoming events and important dates and events for associations

Jan 12th: Deadline for registering your checkpoint to Winter day
Jan 16th: Winter day (see 1)
Jan 21st: TTER’s deadline (see 2)

Content of the newsletter

  1. Welcome to host a checkpoint at Winter day on January 16th
  2. The first application round of TTE-Fund in 2018 is open!
  3. Changes to the AYY Association Regulation
  4. Presentations from AYY’s association training online
  5. Save the date: security training in Finnish on the 26th of January 2018

 

  1. Welcome to host a checkpoint at Winter day on January 16th

Hello and happy new year!

Frost, winter and the new year brings the Winter Day upon us. I warmly welcome every association, guild and tutor to host a checkpoint in the event for the crawling freshmen. The event is held on Tuesday 16.1. and the checkpoints are open from 14:30 and will close at 17:30. All the saunas in Otaniemi will open at 17:00 and the afterparty, After Ski which starts in Smökki at 20:00.

You can register your checkpoint until the 12th of January with this form:

http://lomake.ayy.fi/teekkarijaosto/talvipaivan-rastinpitajaksi-checkpoint-for-winter-day-16-1/

Also check the event in Facebook:

https://www.facebook.com/events/152910288672536/

If you have any questions, don’t hesitate to ask!

Lauri Nyrhilä

Freshman Major

Aalto University Student Union AYY

+358 40 1959210 | lauri.nyrhila@ayy.fi

 

 

  1. The first application round of TTE-Fund in 2018 is open!

The first application round of TTE-Fund in 2018 is open! The fund may grant financial aid for all AYY members and the association within it. TTE-Fund supports visible activities that reach for the stars and make other people excited.

You can apply for grants from TTE-Fund in two ways: through the application rounds arranged approximately three times a year and through the continuous application period which is open during the academic terms. During the continuous application period, you can apply for the grants with the maximum of 2000€, whereas the amount of project grants during the actual application rounds is not limited.

The first application round of 2018 will end on Sunday, 21 Jan 2018, at 11.59pm. Instructions for the application and its attachments are available on the website of the fund at http://tter.ayy.fi/. The grant can be applied for with an online form which is available at: https://lomake.ayy.fi/tter/hakulomake/

Deadlines of the application rounds for the year 2018 and other additional information is available on TTE-Fund’s website at http://tter.ayy.fi/. Also check out the facebook site at www.facebook.com/tterahasto.

 

  1. Changes to the AYY Association Regulation

The AYY Representative Council decided at their meeting 7/2017, held on the 2nd of November, to change the stipulations in the association regulation regarding the number of members in associations and the responsibility of keeping the Student Union up to date on the number of members. The exact requirement, 7 members, previously only concerned associations on the first list. The same requirement was now extended to concern associations also on the second list. So, from now on, second list associations must also have at least 7 members that belong to AYY. However, the requirement of at least 60% of members with the right to vote being members of the Student Union only applies when the association belongs to the first list.

To check and update the number of members, a stipulation was added for all associations about informing the Student Union on member numbers and percentages of members that belong to AYY as part of the association notice. This means that the member lists will be under scrutiny in the upcoming association notice check-up during the spring of 2018. The inspection of the association notices is based on the information submitted to the TAHLO system by the associations, same as before.

Revised association regulation: https://inside.ayy.fi/pages/viewpage.action?pageId=12615842

More information on the subject from organizational affairs and communications specialist Ahto Harmo at jarjestoasiat@ayy.fi.

 

  1. Presentations from AYY’s association training online

Most of the presentations from the Finnish association training can now be found on AYY’s website at /yhdistykset/palvelut/koulutus-ja-kurssit/yhdistyskoulutus/.

Presentations from the English association training can now be found at /en/associations/services/training-and-courses/association-training/.

Some of the presentations are still missing, but all of them will be uploaded on the website as soon as possible.

 

 

  1. Save the date: security training in Finnish on the 26th of January 2018

AYY is organizing a security and harassment prevention training in Otaniemi on the 26th of January, in cooperation with the Student Union of the University of Helsinki (HYY). More information and signups to be informed next week. The training will be held in Finnish.

29.12.2017

Association newsletter for the week 1/2018

Association Newsletter, Associations, Training and Courses Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 1/2018

This is the last association newsletter of the year. It is time to thank everyone for the year and wish everyone a happy new year!

Next year, in addition to changes in the members of the Board, the organization and communications sectors will see changes in staff as the organizational affairs and communications specialist will take a study leave. The call for applications for the position of a substitute specialist can be found at: /en/student-union/vacancies/organizational-affairs-and-communications-specialist/

Content of the newsletter

  1. Presentations from AYY’s association training online
  2. Remember to join AYY’s event marketing groups for next year
  3. Save the date: security training in Finnish on the 26th of January 2018

 

  1. Presentations from AYY’s association training online

Most of the presentations from the Finnish association training can now be found on AYY’s website at /yhdistykset/palvelut/koulutus-ja-kurssit/yhdistyskoulutus/.

Presentations from the English association training can now be found at /en/associations/services/training-and-courses/association-training/.

Some of the presentations are still missing, but all of them will be uploaded on the website as soon as possible.

  1. Remember to join AYY’s event marketing groups for next year

AYY Events is a channel for events hosted by Aalto University Student Union. In the group, you can advertise your non-commercial events that are intended for Aalto University students.

https://www.facebook.com/groups/AYYEvents/

AYY Sports and Wellbeing is a channel operated by the Aalto University Student Union for sports and wellbeing events and opportunities aimed at students. You can use the channel to advertise interesting sports activities and wellbeing-related events for Aalto students. The aim of the group is to encourage Aalto people to take part in easily accessible sports and wellbeing activities.

https://www.facebook.com/groups/2062045280696358/

AYY Study Events is a channel for studying events and opportunities hosted by Aalto University Student Union. In the group, you can advertise studying opportunities that are intended for Aalto University students.

https://www.facebook.com/groups/1079976045426133/

  1. Save the date: security training in Finnish on the 26th of January 2018

AYY is organizing a security and harassment prevention training in Otaniemi on the 26th of January, in cooperation with the Student Union of the University of Helsinki (HYY). More information and signups to be informed later. The training will be held in Finnish.

 

DO YOU WISH TO HAVE YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

10.11.2017

Association newsletter for the week 46/2017

Association Newsletter, Training and Courses Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

 

This is AYY’s asscociation newsletter for the week 46/2017

Sign up open for association training!
Training in Finnish: https://lomake.ayy.fi/yhdistykset/ilmoittautuminen-ayyn-yhdistyskoulutukseen-28-11-2017/
Training in English: https://lomake.ayy.fi/yhdistykset/ayys-association-training-in-english-dec-2017/

Upcoming events and important dates and events for associations

Nov 28th AYY’s association training in Finnish, Design Factory: https://lomake.ayy.fi/yhdistykset/ilmoittautuminen-ayyn-yhdistyskoulutukseen-28-11-2017/
Dec 7th AYY’s association training in English, AYY’s office: https://lomake.ayy.fi/yhdistykset/ayys-association-training-in-english-dec-2017/

 

Content of the newsletter

  1. Sign up open for AYY’s association training in Finnish on 28th of November
  2. Sign up open for AYY’s association training in English on 7th of December
  3. AYY’s customer service facilities under renovation in Otaniemi!
  4. #LuovutusAalto vol. 2 still under way for November!

 

  1. Sign up open for AYY’s association training in Finnish on 28th of November

AYY’s association training in Finnish will be held at the Design Factory in Otaniemi on 28th of November.

The program of the training consists of a joint part, where issues concerning all association operatives are looked at, and two group parts. The participants can choose which group to participate in according to their interests. The groups are divided according to the following issues: financial management, legal and regulative matters related to associations, communications, fundraising and corporate relations, advocacy work and leadership.

For the schedule and sign up, please visit: https://lomake.ayy.fi/yhdistykset/ilmoittautuminen-ayyn-yhdistyskoulutukseen-28-11-2017/

How to get to the Design Factory: https://designfactory.aalto.fi/contact/

 

  1. Sign up open for AYY’s association training in English on 7th of December

 

AYY’s association training in English will be held on 7th of December from 4 pm to 7 pm at AYY’s office (Otakaari 11, Espoo (upstairs)).

The training will include communications and the basics for association work, but you can also wish for specific topics.

The target group is English speaking association actives and the space is limited (approx. 20 persons), so please attend only if you are in the target group. Max. 4 persons per association.

If there are more than four persons in your association’s actives that are in the target group and they wish to participate, please contact the organizational affairs specialist Ahto Harmo (ahto.harmo@ayy.fi) and we will work something out.

You can sign up here: https://lomake.ayy.fi/yhdistykset/ayys-association-training-in-english-dec-2017/

 

Sign up closes on Tuesday 5th of Dec at 8 am.

 

 

  1. AYY’s customer service facilities under renovation in Otaniemi!

 

Otaniemi’s central office will undergo alterations in November. The service point located downstairs will be moved to the second floor, which means that you can handle your issues related to housing and to other member services on the same floor in the future. Associations’ mailboxes can also be found on the second floor of the Central Office in the future. The storage space upstairs is limited, so we would like to remind you that the service office is not the place for lost property. Lost valuables should be mainly delivered to the police’s lost property office, and e.g. lost bus cards can be returned to the bus driver.

The new, wonderful service office will open its doors on the second floor of the Central Office on Monday, the 13th of November 2017 at 12:00 noon – welcome!

Contact information and opening times for the Otaniemi member services can be found on AYY’s website: /en/contact-information/service-points/otaniemi/

 

 

  1. #LuovutusAalto vol. 2 still under way for November!

 

 

Nearly a thousand voluntary blood donors are needed every weekday to make sure that about 50,000 seriously ill patients receive the treatment they need every year. That is why the Aalto University Student Union is once again challenging all associations active within AYY to donate blood for the common good!

The autumn LuovutusAalto challenge started on the 2nd of October, and you can donate until the 30th of November. Like in the spring, the associations that have donated the most blood, both quantitatively and in percentage terms in relation to their number of members, are awarded the use of one of AYY’s sauna facilities for one night, a diploma from the Finnish Red Cross – and of course glory and adoration! All donors also receive an overall patch from the Finnish Red Cross. In addition, groups that have donated at least 10 times during the year will receive a diploma and their names will be put up on the Blood Service website.

For more detailed participation instructions and registering your VeriRyhmä group, please visit: /en/blog/2017/10/19/luovutusaalto-vol-2/

Also join the Facebook event: https://www.facebook.com/events/1932875113700076/

Associations registered so far in AYY’s system: Guild of the Cross, Forest Products Guild, Aalto Predators, Inkubio, Prosessiteekkarit, Guild of Automation and Systems Technology and Teekkarispeksi (Veijon Luovutus). The Guild of Electrical Engineering has also signed up through the Blood Service.

Take part in the competition and help others! J

For more information, please contact the Information Officer: katarina.vesikko@ayy.fi

 

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

27.10.2017

Assocation newsletter for the week 44/2017

Association Newsletter, Associations, Rental of facilities, Training and Courses Leave a comment

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s association newsletter for the week 44/2017

Upcoming events and important dates and events for associations

Oct 30th Servin Mökki’s kitchen training
Nov 28th AYY’s association training in Finnish, Design Factory
Dec 7th  AYY’s association training in English, AYY’s office

Content of the newsletter

  1. Servin Mökki’s kitchen training in October
  2. AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017

 

  1. Servin Mökki’s kitchen training in October

Would you or your association like to organize a party at Smökki and make the food yourselves? Do you need help in using an institutional kitchen?

We have a solution for your problems: Smökki’s kitchen training.

here are two training sessions held in October: on Tuesday, the 10th of October 2017, and on Monday, the 30th of October 2017. Both training sessions start at 18:00.

Sign up before 15:00 on the day before the training at the latest via this form:

https://lomake.ayy.fi/tilat/ilmoittautuminen-servin-mokin-keittiokoulutukseen/

NB! The number of participants for the training sessions is limited. The training sessions are held in Finnish.

For more information, contact the kitchen trainers at keittiokouluttajat (a) list.ayy.fi.

If you experience any problems when signing up, please contact our Service Manager (riitu.nuutinen (a) ayy.fi, 050 520 9450).
 

  1. AYY Association training in Finnish on the 28th of November 2017 and in English on the 7th of December 2017

This year’s association training will be held at the Design Factory in Otaniemi on November 28th. Information on the program and signups will be released later, but be sure to mark the date on your associations’ calendar already! The training will be in Finnish. An English training session will be arranged on the 7th of December at AYY’s office. Stay tuned!

Wishes regarding the training can be sent to the student union’s organization sector at

jarjestoasiat at ayy.fi.

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).