Come work on open-minded personnel development and nimble administration in a nice work community!

As the Administrative and HR Manager, for the part of human resources, you will be responsible for e.g. carrying through and developing AYY’s recruitment and induction processes and everything they involve, comprehensively promoting wellbeing at work and spurring on the managers in relation to various personnel management questions. In this position, you get to boldly implement the personnel strategy completed at the end of 2018, to make the position reflect yourself and to take all of HR in a new direction. The work also includes tasks related to the Student Union’s records management, for example, in relation to meetings of the Board and Representative Council, making travel and meeting reservations as well as many other tasks related to the office’s general administration.

What we require from you:

• Good organisational skills
• Good interaction skills
• Ability to see the big picture and to prioritise and, at the same time, an eye for detailed observation
• Solution-centred and independent approach to work
• Ability to work under pressure and to adapt to changing circumstances
• Higher-education studies
• Fluent knowledge of the Finnish language and knowledge of the English language

What we see as beneficial:

• Familiarity with organisation operations as well as AYY and Aalto University
• Suitable higher education degree
• Familiarity with the Administrative Procedure Act and Administrative Judicial Procedure Act as well as employment legislation in general
• Knowledge of the Swedish language

The salary is determined by the collective labour agreement for student unions (salary class IV, acknowledging also possible education and experience supplements). The recruited person will have the opportunity to apply for residence in the Student Union’s apartments. The AYY Office is located in Otaniemi, Espoo, and has good transport connections.

The position is a fixed-term cover for a leave of absence. The work begins as soon as possible in March 2019. The fixed-term contract ends on 22 Mar 2020.

Send your application and salary request to rekrytointi(a)ayy.fi by Sunday 3 Mar 2019. You will be notified of the receipt of your application. Interviews will take place primarily between 6 and 8 Mar at our office in Espoo. The decision on the recruited person will be made shortly after the interviews, and we hope the selected person to start work as soon as possible.

Further information on the position is available from Secretary General Niko Ferm (niko.ferm(a)ayy.fi, 050-5209415) and Administrative and HR Manager Johanna Pietiläinen (johanna.pietilainen(a)ayy.fi, 050-5209434).

Aalto University Student Union (AYY) has approximately 14.000 student members. AYY employs more than 40 permanent employees as well as around 100 volunteer operators. There are around 200 associations operating within AYY. The focal points of the Student Union’s operations are advocacy, communal operations and service operations. In addition, the Student Union provides a home to around 3000 of its members in the apartments it owns. AYY’s assets are worth approx. 150 million euros, and its annual turnover is approx. 15 million euros. It has been scientifically proven that AYY has an exceptionally good working environment, and we take pride in maintaining this.

Do you want to be part of a versatile and innovative work community and observe the development of the Aalto community and construction of the Otaniemi campus area from a front-row seat? Apply to become our Executive Director!

The primary task of the Executive Director is to ensure the execution of the Student Union’s strategy. Further tasks of the Executive Director include close cooperation with the Board and Representative Council. In the day-to-day work, the planning and continuous development of the operations play a large role. Cooperation with stakeholders and representing the Student Union are also a central part of the Executive Director’s tasks. In your position, you will direct multiple teams and act as the manager of approximately 20 employees.

In your management work, you will work closely with the Financial Director and the rest of the Management Team. In addition to general executive direction, you will be responsible for some of AYY’s operational fields, such as the community, fundraising and the promotion of digitalisation. You will be deciding upon management responsibilities and work distribution in more detail together with the Financial Director who has newly taken up their position.

What we require from you:

• Knowledge of student union or organisation operations
• Skills to execute change strategically
• Understanding of financial planning
• Management and organising skills
• Ability to work under pressure
• Good communication skills
• Ability to see the big picture and to prioritise
• Solution-centred approach
• Higher-education studies
• Fluent knowledge of the Finnish and English languages

What we see as beneficial:

• Familiarity with AYY and Aalto University
• Experience of association and volunteer operations in the Aalto community
• Experience of fundraising and corporate cooperation
• Experience of managerial positions
• IT skills, particularly from a management-point-of-view
• Suitable higher education degree
• Knowledge of employment legislation
• Knowledge of the Swedish language
• A good eye

During your post, a development plan will be created for you to guarantee personal development. Succeeding in your work will be supported by AYY’s excellent professionals as well as the mentor or support network we will seek out for you. During your employment, you are entitled to accommodation in AYY-owned apartments.

The position is fixed-term for the period of 1 May 2019–30 Apr 2022.

Send your application and salary request to rekrytointi(a)ayy.fi by Wednesday 20 Feb 2019. We will let you know that your application has been received.

The recruitment team will interview suitable applicants during the periods of 13–15 Mar and 18–19 Mar. Those invited to an interview will be sent an advance task prior to the interview as well as asked to participate in a possible adaptability test before selection. The final selection will be made by the Representative Council, who is likely to interview the top candidates in week 15 or 16. The Representative Council will decide upon the new Executive Director in its meeting on Wednesday 17 Apr 2019.

Further information on the position is available from Secretary General Niko Ferm (niko.ferm(a)ayy.fi, 050-5209415).

Aalto University Student Union (AYY) has approximately 14.000 student members. AYY employs more than 40 permanent employees as well as around 100 volunteer operators. There are around 200 associations operating within AYY. The focal points of the Student Union’s operations are advocacy, communal operations and service operations. In addition, the Student Union provides a home to around 3000 of its members in the apartments it owns. AYY’s assets are worth approx. 150 million euros, and its annual turnover is approx. 15 million euros. It has been scientifically proven that AYY has an exceptionally good working environment, and we take pride in maintaining this.