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This is the AYY association newsletter for week 43/2018

The first exam week of the autumn is just around the corner. If this means a break in your association’s event calendar and you have no exams ahead, it’s worth utilising this time to think about your association’s archiving, for example (item 1). For those working hard on assignments and exams, lots of luck!

Upcoming events and important dates for associations
20 Oct Climate March (item 2, http://bit.ly/ilmastomarssi)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
25 Oct/7 Nov: Application to AYY Board ends (item 3, /stop/en/)
27 Oct: TOKYO Maskerad (/blogi/2018/10/01/maskerad-is-turned-into-art-by-the-party-crowd/?lang=en)
29 Oct – 3 Nov: Elossa Film Festival (item 5, https://elossafestival.fi)
1 Nov: Representative Council meeting 10/2018 (follow at /en/student-union/live/)
1 Nov–23 Nov/3 Dec: Application to AYY Sections is open (item 3, /stop/en/)
1 Nov–31 Dec: Application to AYY Committees is open (item 3, /stop/en/)
9 Nov: Teekkari Tradition Party (https://teekkarius146.ayy.fi [in Finnish])
27 Nov: Save the date: Association training in Finnish (basic training)
28 Nov: Save the date: Association training in Finnish (themed training)
29 Nov: Save the date: Association training in English

 

Contents of the newsletter
1. Store traces of your association operations in history
2. AYY invites you to join the Climate March 20.10.!
3. Apply to next year’s AYY Board or Chairs of the Representative Council!
4. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
5. Programme of the Elossa Film Festival has been released
6. Tableware rental for associations operating within AYY

 

1. Store traces of your association operations in history
Is it easy to forget archiving? What is it necessary and worthwhile to archive in the first place? Is your archiving often left to the end of the year without you even noticing? Now is a good time to grab hold of it in order to avoid panic in December.

The archive of Aalto University Student Union offers the associations operating within it storage space, equipment and advice on archiving. Archiving is meant to give future operators a vivid idea of the association’s operations. It is worth archiving all self-produced materials relating to the association’s operations as well as other materials that might interest the next generations, all marked appropriately. Tips for limiting your archiving can be found, for example, on the Yhdistystoimijat website (in Finnish).

What is important is that archiving is kept in mind and executed throughout the year. Don’t be afraid to ask for some tips and contact arkisto(a)ayy.fi.

2. AYY invites you to join the Climate March 20.10.!
AYY invites its associations and all Aalto students to join the Climate March on Saturday, 20.10., for more ambitious environmental policies and decision-making based on scientific research! The goals and details of the Climate March can be found on the Facebook event in three languages: http://bit.ly/ilmastomarssi. Grab your overalls and/or other student symbols with you (if you wish) and join the other students on the event on the east side of the statue on Senate Square, starting from 14:15. More information on the student participation can be found in the sub-event of the Climate March, Opiskelijat ilmastomarssilla.

See you on Saturday, feel free to share the invitation!

On behalf of AYY,

Rosa Väisänen
Specialist, International Affairs
Aalto University Student Union AYY
+358 50 5272401

 

3. Apply to next year’s AYY Board or Chairs of the Representative Council!
Do you want to get straight into the heart of the Student Union to work for the good of the Aalto community? Apply to the AYY Board for 2019!

As a Board member, you get to be part of AYY’s amazing work community that works towards a common goal, get to know student union operators all around Finland and develop yourself at a dizzying pace with each new project. The Board as a whole is always more than the sum of its members.

An equally excellent option is to apply to the Chairs of AYY’s Representative Council, which is the Student Union’s highest decision-making body. The Council decides upon AYY’s operational plan, budget and result, for example, and also appoints the Board for the Student Union.

Learn more about the amazing and versatile posts at AYY at ayy.fi/stop/en/!

Below is the schedule for the volunteer recruitment:

Mon 1 Oct: Application to put together the Board, to Board members and to Chairs of the Representative Council opens
Thu 25 Oct: Application to put together the Board and to Representative Council Chair ends
Thu 1 Nov: Application to Sections and Committees opens / the person to put together the Board appointed at the Representative Council meeting
Wed 7 Nov: Application to the Board and to Representative Council Vice Chairs ends
Thu 22 Nov: Board appointed at the Representative Council meeting
Fri 23 Nov: Application to Section Chairs ends
Fri 30 Nov: Section Chairs appointed and published
Mon 3 Dec: Application to Sections ends
By Wed 21 Dec: Section selections published
Mon 31 Dec: Application to Committees ends

For more information about the volunteer posts, you can ask the current operators or the Board member in charge of volunteers, hilja.korhonen(a)ayy.fi, 040 551 6530.

 

4. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (Teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).

 

5. Programme of the Elossa Film Festival has been released
The Elossa Film Festival, ending AYY’s Year of the Arts, has released its programme. The programme features films selected by different student communities that are divided into various themes of opposites: human mind & technology, love & hate and power & anarchy. The selection of films ranges all the way from Mad Max to Moulin Rouge, and part of the films are seen as genuine film copies. In the beginning of each screening, short films will be shown that have been made by ELO students. The festival takes place in Kino Tapiola and Kino Sheryl on 29 Oct–3 Nov.

Full programme at: https://elossafestival.fi

Facebook event: https://www.facebook.com/events/558838954564413/

 

6. Tableware rental for associations operating within AYY
AYY promotes ecology, and one way to reduce unnecessary waste is to use less disposable tableware at events. In the Otaranta club room, there’s a set of dishes that can be used by anyone renting the space. The other rental spaces have less tableware, but there are rental opportunities that include e.g. delivery to site and returning the dishes unwashed. Jalostajat and Astiva have inexpensive offers for associations within AYY, the details of which are listed below:

Jalostajat:

The Otaniemi refinement club Jalostajat rents dinnerware for 220 people flexibly and inexpensively to groups operating in Otaniemi! Delivery within the Otaniemi area is free of charge, and its cost to external locations will be decided separately depending on the distance. Additionally, the price includes dishwashing, so the dishes can be returned unwashed! The tableware can be rented by email at astiasto(a)jalostajat.fi, and we’re also happy to answer any questions about the tableware.

Astiva:
– agreement is open-ended, excluding high school graduation week in the spring
– discount always at least 20%; the earlier you book, the more room we have -> the bigger the discount
– orders need to be made at least 2 weeks beforehand (depending on availability)
– specified quantities only need to be given (for weekend events) on the previous Monday
– delivery to the Otaniemi area free of charge Mon–Fri at 9 am–3 pm
– deliveries / pickups at Smökki don’t require anyone to be present, we have a key
– dishwashing is always included in the price, so dishes can be returned unwashed
– payment must be made within 7 days of pickup day, card payment also possible when necessary
– good offers are also available for private parties of AYY members

You’ll get the discount if you send your order directly to astiva(a)astiva.fi and mention that it’s for an association operating within AYY. On the website, you can get the discount by entering the code “AYY2018” when making the order.

 

 

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The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

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