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8.2.2019

AYY is looking for a Graphic Designer for its Communications team!

Communications, Now!, Vacancies Leave a comment

Join us in producing versatile visual content related to volunteering, events, advocacy work and other Student Union services!

The Graphic Designer’s tasks incluse designing and laying out AYY’s publications and materials. In practice, these take the form of different posters and brochures as well as the annual report. In terms of the online content, the Graphic Designer also executes the Facebook banners, website banners and some of the Facebook and Instagram posts. Smaller projects include business cards, ID cards, invitations and other running matters.

You will use the Adobe CS software as your working environment, and your design work is eased by a subscription to the Shutterstock image bank.

An absolute prerequisite for applying to the position is a professional knowledge of graphic design and layout. Skills in illustration and photography are considered beneficial, and extra points are also available for video filming and editing abilities. We hope the applicants to be able to manage projects independently and to prioritise their working hours. Applicants must have good communication skills in Finnish as well as English. Swedish skills are considered beneficial.

Working at the Student Union requires enthusiasm, efficiency and occasional flexibility with the working hours. Familiarity with the Aalto community is an advantage in this position, as it will ease the design of visual elements. You will be working in a team with the Advocacy and Communications Manager and two Communications Specialists, who will help guide your work, spur you on and bounce ideas with you.

The work is permanent and part-time (25 h/week). The salary is determined by the collective labour agreement for student unions (salary class II, acknowledging also possible education and experience supplements). The recruited person will have the opportunity to apply for residence in the Student Union’s apartments. The AYY Office is located in Otaniemi, Espoo, and has good transport connections.

We will be contacting the recommenders of the proceeding applicants during the application process. Please add the contact details of your recommenders to your CV or application.

Send your freely formatted application with your CV to rekrytointi(at)ayy.fi by 24 Feb 2019. You will be notified of the receipt of your application. Interviews are intended to take place in week 9 or 10, and applicants will be notified of the selection shortly afterwards.

More information on the position is available from Advocacy and Communications Manager Heikki Isotalo (heikki.isotalo(a)ayy.fi, 040 575 9092) and Administrative and HR Manager Johanna Pietiläinen (johanna.pietilainen(a)ayy.fi, 050 520 9434).

Learn about our operations at www.ayy.fi/en.

Aalto University Student Union AYY is the advocacy and service organisation of around 14 000 students. Altogether, AYY employs about 40 people and has hundreds of volunteers and organisations operating within it. The provision of reasonably-priced student apartments near the place of study is a central member service of AYY’s. AYY has around 2500 apartments that are rented out to AYY members. As a working environment, AYY is youthful and very flexible. AYY highlights equality and versatility in its operations. We are hoping for applicants with different backgrounds.

28.9.2018

Association newsletter for week 40/2018

Association Newsletter, Communications, Volunteering, Yhdistystiedote Leave a comment

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 40/2018

Next week is going to be a busy one! On Monday, there is the Otatarha race and Lakinlaskijaiset, and on Saturday, Otaniemi Night of Arts. Before that, there is still time to answer AYY’s survey for associations (item 1), apply for a volunteer position at Otaniemi Night of Arts (item 2) and apply for some money from TTE Fund (item 3).

Upcoming events and important dates for associations
30 Sept: Third application round of TTE Fund ends (item 3)
1 Oct: Answering time of the AYY service questionnaire ends (item 4 and a direct link to questionnaire)
1 Oct: Otatarha race, Alvari Square (https://www.facebook.com/events/305980596620391/)
1 Oct: Lakinlaskijaiset, Dipoli (https://www.facebook.com/events/1967740786850974/)
3 Oct: Answering time of community survey ends (item 1)
6 Oct: Otaniemi Night of Arts (item2 and http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish
28 Nov: Save the date: association training in Finnish
29 Nov: Save the date: association training in English

 

Contents of the newsletter
1. Answer AYY’s survey for associations by 3 Oct at the latest!
2. Volunteer at Otaniemi Night of Arts on 6 Oct
3. Third application round of TTE Fund for 2018 ends on Sunday!
4. AYY service questionnaire 2018 to be passed on to all members
5. Member lists of Special Status Associations available from AYY
6. Follow AYY on social media!
7. Take over AYY’s Instagram Story for a day

 

1. Answer AYY’s survey for associations by Wed 3 Oct at the latest!
On Friday 21 Sept, a survey was sent to the email address your association has provided in TAHLO regarding the development project of community and organisational structures. The goal of the project is to discover via surveys, interviews and discussions how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The survey is meant to help chart the associations’ views on what the relationships between parties operating within AYY are based upon now, and how the different associations and student cultures can be taken into account more equally in the operations.

The survey is answered by way of one representative of the association filling in the association’s views on the survey form based on the discussion that was had in the association’s Board meeting or other get-together. So, reserve some time from your meetings next week to answer the survey. The survey can be answered until Wednesday 3 Oct at 11.59 pm. Thank you!

You can access the survey for the first and second list associations here: https://www.webropolsurveys.com/S/3F3A25652AFBB880.par
You can access the survey for the Special Status Associations here: https://www.webropolsurveys.com/S/E8CA249F117624D0.par

More information and questions regarding the project:
Elina Nieminen
Project Coordinator
elina.nieminen(a)ayy.fi
tel. 0406819612

 

2. Volunteer at Otaniemi Night of Arts on 6 Oct
We are looking for volunteers for Otaniemi Night of Arts on Saturday 6 Oct. The event is an interartistic festival featuring different kinds of events e.g. at Väre, Dipoli and all around the campus. The volunteers’ shifts take place between 1 pm and 9 pm and last for 3–5 hours. Volunteers will be directing festival-goers to the right locations, handing out the programme booklets and answering the audience’s questions. Volunteers are also needed to photograph, to take care of the backstage area and for other assisting tasks. There will be a short volunteer info on Tues 2 Oct at 4.30 pm at the Central Office of Aalto University Student Union (Otakaari 11).

In return for their shift, the volunteers will get food, a cinema ticket for the screening of their choosing at the Elossa festival (29 Oct–3 Nov) and an invitation to the Otaniemi Night of Arts afterparty organised later.

Sign up by filling in the form at https://forms.office.com/Pages/ResponsePage.aspx?id=0377

Facebook event at https://www.facebook.com/events/2220457434854832/
Website at https://otaniemenyo.fi/

More information from volunteer coordinator: julius.luukkanen(a)ayy.fi.

 

3. Third application round of TTE Fund for 2018 ends on Sunday!
The third application round of TTE Fund for 2018 is open! The Fund can grant financial aid for all AYY members and the associations within it. TTE Fund supports activities that reach for the stars, get other people excited and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds arranged approximately three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000€, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the third round of 2018 ends on Sunday 30 Sept 2018 at 11.59 pm. Instructions for the application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. To apply for a grant, fill in the online form found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2018 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

4. AYY service questionnaire 2018 to be passed on to all members
Welcome to answering the AYY service questionnaire! The Student Union produces many different services for its members, such as community, housing and sports services. This questionnaire will help us find out our members’ opinions and experiences of their necessity and quality and the related communication. The questionnaire will produce useful information to support the operational development of both the Student Union and the University.

You can access the questionnaire here: https://my.surveypal.com/AYY-n-palvelukysely-2018-AYY

The research is conducted by the Research Foundation for Studies and Education Otus. For more information on the research, please contact Otus researcher Rasmus Reinikainen (rasmus.reinikainen(at)otus.fi).

Filling in the questionnaire will take about 20 minutes and can be done until Monday 1 Oct. Lots will be drawn from among all respondents for the lucky winners of ten cinema tickets and one free rental space use (excluding Servin mökki or Rantasauna). The winners will be notified personally. The contact details you leave for the raffle will not be connected to your answers.

With autumnal greetings on behalf of the whole AYY,
Noora Vänttinen, AYY Chair of the Board


5. Member lists of Special Status Associations available from AYY
All Special Status Associations whose membership fee has been payable via Oodi in connection with the AYY membership fee can request their member lists from AYY.

The member list includes the members’ names, home municipalities and email addresses. More information about data disclosure can be found in AYY’s member register’s data protection statement at http://rekisterit.ayy.fi/tietosuojaselosteet/jasenrekisteri.pdf (in Finnish). The data will not be disclosed by email but must be collected either in printed form or loaded onto a personal memory drive. Agree on a pick-up time by contacting either AYY’s IT Support (tietotekniikka (a) ayy.fi) or Administrative and HR Manager (johanna.pietilainen (a) ayy.fi)!

Receiving the membership fees from AYY:
The first part of Special Status Associations’ membership fees paid in connection with the annual enrolment were paid out towards the end of August, and the remaining membership fees for this autumn will be paid out during October at the latest.

 

6. Follow AYY on social media!
Do you want to be among the first to know what your Student Union is doing and what is going on in the Aalto Community? Follow AYY’s social media accounts to instantly find out what is going on:

Facebook: https://www.facebook.com/ylioppilaskunta/
Instagram: https://www.instagram.com/ayy_fi/
Twitter: https://twitter.com/AYY_FI
LinkedIn: https://www.linkedin.com/company/aalto-university-student-union

Also keep in mind the Facebook groups AYY Events, Aalto International and AYY Study Events and AYY: Advocacy, as well as the Telegram groups AYY: Advocacy and Aalto International!

 

7. Take over AYY’s Instagram Story for a day
Do you want to talk about your operations, showcase your association or maybe show how an event is organised your way? Your association has the opportunity to tell AYY’s 1900 Instagram followers what it is that you do and how you do it. Via the Stories, the followers get to see what a versatile and multifaceted organisation field AYY has, and your association will reach new people at the same time.

Are you interested in taking over AYY’s Instagram Story? Send a note to AYY Information Officer Henna Palonen (henna.palonen(a)ayy.fi) and agree on your day.

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

9.10.2017

AYY is searching for a graphic designer to join its communications team

Communications, Now!, Vacancies Leave a comment

Join us in creating varied visual content for volunteer activities, events, advocacy matters and other services of the Student Union!

The tasks of a graphic designer include designing and editing material for AYY’s published content. In effect, these include various kinds of posters and the yearly review. On the web, the graphic designer also makes Facebook banners, webpage banners and part of our Facebook and Instagram posts. Smaller projects include business cards, staff cards, invitations and other small matters.

In 2018, AYY will receive a new visual look, based on BrandBook, helping to keep the new fresh look unified. You can still create visual outlooks and execute your creative vision in various kinds of event graphics, however. Your main work platform will be Adobe CS, and to ease the planning work we also have a Shutterstock account subscription set up for the graphic designer.

A requirement to apply is a professional knowledge of graphic design, editing and layout. Graphic skills and photography skills are considered a plus, along with knowledge of video editing and capture. The applicant should be able to control projects on their own and to be able to prioritize their work schedule accordingly. The applicant should have good communication skills in Finnish and English. Swedish is considered a plus.

Working in the Student Union requires enthusiasm, efficiency and from time to time flexibility in work hours. Knowledge of the Aalto community is a bonus, because it helps with the planning work of visual elements. You will work in a team with the AYY communications specialist and communications officer, who will help in work orientation and spar and bounce ideas back and forth with the graphic designer.

The work contract is permanent and part-time (20 hours/week). The paygrade is determined by the Student Union Work Agreement (Pay grade II, taking into note possible education and experience increases).  The person chosen for the job can apply for an AYY governed apartment. AYY’s central office is in Otaniemi, Espoo, with good public transport connections.

We will contact the possible endorsement contacts that the applicants have provided well in advance during the application process. Please add your endorsements into your CV or application.

Freely worded applications with CVs should be sent by Friday 20th of October 2017 by 12:00 to rekrytointi(at)ayy.fi. You will receive a confirmation of a received application. We aim to host interviews on Friday 3rd of November and Monday 6th of November. The chosen person will receive information of their selection as soon as possible after the interviews.

More information from communications officer Katarina Vesikko (katarina.vesikko (a) ayy.fi, 0505209440) and Secretary General Niko Ferm (niko.ferm (a) ayy.fi, 0505209415).

 

Find out more about our activities at www.ayy.fi.

The Aalto University Student Union (AYY) is a service and advocate association for nearly 15 000 students of the Aalto University. AYY employs about 50 people and dozens of volunteers and associations work within its sphere of influence. AYY is a young and innovative player in the student union field, one where you can implement your own ideas and create something new. As a working environment, AYY is young and very flexible.

 

29.6.2017

AYY is looking for a designer for its visual identity renovation

Communications, Students Leave a comment

Commission

Aalto University Student Union is looking for a graphic designer to renovate AYY’s visuals. AYY wants to have a solid, comprehensive visual identity that reflects the world of AYY and its members. We want the visual identity to be timeless and flexible so it can be used in every situation: from web pages to presentations and from the look of AYY’s office to elements in the communal spaces of AYY’s housing.

The visual renovation is a project and it contains creating the identity as well as making a style book that can be used to make sure the visual elements will be used in the future. The project is approximately 3 months long.

If you are interested and want to make AYY an even better student union, send us your or your team’s CV, portfolio and a cover letter. The cover letter can include examples of previous similar projects or explain why you would like to work specifically on AYY’s visual identity.

The application is open until 19th of July and we want to decide on the recruitment as fast as possible after that. We will contact the applicants in a few days after receiving their application. Based on those we will send an invitation to an interview and ask for a proposal. At this point we will also give more details about the project. The final person or team to execute the project will be chosen based on the interviews, proposals, portfolios and aptitude. It is desirable that the applicants have knowledge of the Aalto community.

Send in your CV, portfolio and cover letter by 19th of July to the brand coordinator Henrik Lähdesniemi henrik.lahdesniemi@ayy.fi

We hope that the person or team chosen will be able to start working on the project as soon as possible.

18.12.2015

AYY’s sections for 2016 have been nominated!

Communications, Community, Corporate Relations, Culture, Front Page Features, Press releases, Student Union, Students, Volunteering Leave a comment

The board of AYY have nominated the sections for next year in meeting 53/2016:

Aava
Elina Virtanen – Chairperson
Sirius Vuorikoski – Innovator
Maria Agerskov – Monitor
Pinja Hokkanen – Celebrant
Mikko Unkuri – Partyfant
Olli-Pekka Pajala – Person in charge of well-being
Kia Lehti – Person in charge of communications and corporate relations
Jauaries Loyala – Chairperson of the Sports Committee
Jani Saranpää – Leader of sports tutors
Aleksi Lahti – Chairperson of the Humans vs. Zombies Committee

Village Senate/Campus section
Santeri Nuotio – Chairperson
Saana Rossi – Chairperson of the Housing Cooperative (ASY)
Aleksi Aalto
Anssi Matti Helin
Ella Sperling
Emmi Lamppu
Juho Pekkinen
Olli Halminen
Oskar Niemenoja
Viktor Honkanen

Mosaic
Kalyani Kumar – Chairperson
Samuli Koivu
Hein Cao
Chitrak Mitra
Göksu Sarigöl
Aisha Ambreen
Praniesh Ramachandran
Mert Mutlu

Teekkari Section
Tuuli Sarantola – Chairperson
Erno Laakso – Precentor Director
Jan Juvonen – Teekkari Culture Director
Miia Mäkinen – Teekkari Culture Director
Pirita Nykänen – Teekkari Tradition Director
Antti Kaivola – May Day Director
Mikko Mustonen – Lakinlaskijaiset Director
Peppi Seppälä – IE Director
Turkka Helin – Chairperson of the Freshman Committee
Susanna Tamminen – Chairperson of the ISO Committee
Reeta Ojala – International Director
Tuomas Ranta-aho – Freshman Major
Joona Kontula – ISO Director

Corporate Relation Section
Kalle Pirinen – Chairperson
Linnea Anttila
Saara Kolari
Aino Ruohola
Eemeli Paksuniemi
Heidi-Henrietta Saarikko
Markus Numminen

The sections form the heart of the student union’s volunteering as they work as directly on the different sectors. The sections enliven the union’s communications, produce most of AYY’s cultural and sports events and take part in sales and event producing on the corporate relations sector. Congrats to those nominated and an awesome, inspiring and dazzling year 2016 for everyone!

– Rosa