This is AYY’s association newsletter for the week 7/2016.
Content of the newsletter
- Operating grant application and the submitting of association notices to begin on 1 March
- Main administrator notifications for Otax must be made by 29 Mar
- Issues to pay attention to when using Gorsu
- Crisis aftercare in the student community: operating instructions
- Sign up for Smökki’s kitchen training
- Operating grant application and the submitting of association notices to begin on 1 March
The submitting of AYY’s annual association notices and the application period for the operating grant will begin on 1 March and end on 31 March. All associations in the first and second list of AYY’s association register must submit the association notice. If the association notice is not submitted, the association may be removed from AYY’s association register. Only associations in the first list of the association register may apply for the operating grant and the application is their association notice at the same time. If you are uncertain whether your association belongs to the first or the second list, please contact the organisation specialist. Both the operating grant application and the association notice are filled in the TAHLO system (https://tahlo.ayy.fi/). More specific instructions on the application process and the association notice are provided during February.
If you already know that your association cannot meet the deadline, please contact the organisation specialist (jarjestoasiat@ayy.fi). We may grant additional time for justified reasons if you request it on time. Otherwise, late or incomplete applications will not be addressed.
Operating grant applications and association notices will be processed as soon as possible and grants will be allocated in April-May.
The association profile on AYY.fi is a prerequisite for the operating grant. Associations are responsible for updating their profiles (/wp-admin/). If you have any problems (forgotten username, for example), please send email to jarjestoasiat@ayy.fi. At the same address, you can receive more information and help with the association notice and the application process. You can also get in touch by phone at 050 520 9442. The best time to reach the organisation specialist is on weekdays at 10am-2pm.
- Main administrator notifications for Otax must be made by 29 Mar
This concerns associations which have websites or usernames for AYY’s web hotel service Otax.
Main administrator notifications for Otax must be made by 29 March. For those accounts which do not provide the notification, the username will be locked on 1 Apr and the site will be closed.
At the same time, the notifier needs to check running applications, users with access to the username, etc. Detailed instructions can be found in the notification form. Please reserve enough time for filling in the notification and for checking the site.
You can fill in the notification at https://lomake.ayy.fi/it/otax-admin-report/?lang=en
Further information on Otax services is available at /en/associations/services/it-services/website-services-on-otax/
AYY: IT services can be reached at tietotekniikka@ayy.fi
- Issues to pay attention to when using Gorsu
In December-January, in particular, AYY has received plenty of feedback concerning noise problems from Gorsu caused to the residents of JMT 5. The walls and ceiling in the facility do not block all the noise, which significantly affects the comfort of living of those who live close-by. For this reason, AYY wants to remind all the facility users about general user regulations and particularly about the section ”The facility is used in accordance with the law, regulations and good manners”. Gorsu may be used until 3am but since this facility is located in connection with a residentail building, you should take into account Section 4 of the rules and regulations of Teekkari Village: ”On weekdays between 11pm–7am and on weekends and public holidays between 12midnight–9am, singing, playing, loud use of a television, radio or stereo equipment and such other noise is prohibited, excluding a correctly performed teekkari hymn.”
Persons who violate the regulations will be punished in accordance with the general user regulations and the sanctions mentioned in the regulations.
If problems continue, AYY will change the user hours to end at 11pm.
Further information:
Johanna Pietiläinen
Administrative Director
johanna.pietilainen@ayy.fi
- Crisis aftercare in the student community: operating instructions
Common instructions of AYY and Aalto for crisis aftercare in the student community have been published. Instructions are concise and we recommend that organisation members read them through. Aalto Chaplain Jenni Vainio held an introductory speech in the latest association training.
Crisis aftercare in the student community / operating instructions: https://inside.ayy.fi/pages/viewpage.action?pageId=12615842
Introduction (only available in Finnish): /wp-content/uploads/Kriisitilanteen_jaelkihoito_yhdistyskoulutus2015.pdf
- Sign up for Smökki’s kitchen training
Would you or your association like to organise a party at Smökki and take care of catering by yourself? Are you not familiar with how to use a catering kitchen?
There is a solution to your problems: Smökki’s kitchen training.
Training session will be held at 5pm on Thursday, 25 Feb 2016.
Please sign up by 3pm on Wed, 24 Feb at https://lomake.ayy.fi/hallinto/ilmoittautuminen-servin-mokin-keittiokoulutukseen/. We will confirm your registration by email. The maximum of the first 20 people to sign up can participate in the training session. If more than 20 people register, the rest will be added on the waiting list in case of cancellations. The training session will be held in Finnish!
Further information: IE Director 2014 Henry Sanmark (henry.sanmark@ayy.fi)
If you are interested in participating in the English training session later in the spring, please contact Administrative Director (johanna.pietilainen@ayy.fi, 050-5209434).
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address tiedotteet@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisational Affairs and Communications Specialist Ahto Harmo (ahto.harmo@ayy.fi, tel: 050 520 9442).