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29.3.2019

Association newsletter for week 14/2019

Association Newsletter, Grants for Associations, IT Services, Rules and responsibilities, Yhdistystiedote Leave a comment

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset


This is the AYY association newsletter for week 14/2019

These are the last moments for the grant applications and association notices (item 1)! Make sure to take care of these for your association by Sunday so you can get excited about the upcoming events taking place around Wappu (item 3) with a good conscience.

Upcoming events and important dates for associations
29 Mar: Deadline for main admin reports for Otax (item 2)
31 Mar: Application for operating grants and submission of association notices ends (item 1 and instructions: /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/)
3 Apr: Open meeting of Artistic Activities (/en/blog/events/open-meeting-of-artistic-activities/)
14 Apr: Parliamentary election (/en/blog/2019/03/12/futuretalks-election-spring/)
17 Apr: AYY Representative Council meeting 4/2019 (/live)

 

Contents of the newsletter
1. Application for operating grants and submission of association notices ends the day after tomorrow, act NOW!
2. Submit the main admin reports for your association’s website TODAY
3. FYI – dates of AYY events
4. Immortalise your photo as part of AYY’s photographic mosaic!
5. Reminder for associations of the opportunity to use Kide.app at the AYY contract price
6. How do you think Teekkari culture should be promoted?
7. In the AYY blog: Greetings from Mikkeli

 

1. Application for operating grants and submission of association notices ends the day after tomorrow, act NOW!
All associations operating within Aalto University Student Union must annually submit an association notice and, at the same time, associations in the 1st list can apply for an operating grant. The application period and submission of association notices ENDS THE DAY AFTER TOMORROW, on Sunday 31 Mar at 11.59 pm.

Comprehensive instructions are available here: /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/.

NOTE!
– If your association does not submit an association notice for two consecutive years, the association may be removed from AYY’s association register and can no longer access the services.
– Operating grant applications that arrive late will not be processed.
– Each missing appendix reduces the sum of the grant. For possible appendices to be submitted late, additional time must be requested before the application period closes, and there must be a justified reason for being late. Send us a message (jarjestoasiat@ayy.fi).
– AYY’s Organisation Sector does not answer questions at the weekend, but you can find answers to frequently asked questions here: /en/blog/2019/02/28/faq-operating-grants-and-association-notices/.

Both the operating grant application and the association notice consist of tabs to be filled in in the Tahlo system and the required appendices. As appendices, we require the following from everyone:

– the current rules
– the previous operating year’s annual report
– the current operating year’s operational plan

In addition, from those applying for an operating grant:
– the current operating year’s budget
– the previous operating year’s financial statement (consists of a profit and loss account and a balance sheet)
Log in to the Tahlo system at https://tahlo.ayy.fi/ with your association’s user details. If the user details have gone missing, they can generally be restored to your Board’s email address at https://tahlo.ayy.fi/password_reset.

Carefully fill in the tabs General, Board, Facilities and Attachments and, when applying for an operating grant, the Application tab. If you are a special status association, also fill in the Special Status tab. Finally, update your association’s association profile at /wp-login.php. You can sign in with your association’s user details. Remember to update all language versions!

MORE DETAILED INSTRUCTIONS:
Detailed instructions, tips and more information at /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/. Note that the Application tab has been updated since last year. Remember to reserve enough time to prepare the application, as applications arriving late will not be processed.

Push through the final touches!

 

2. Submit the main admin reports for your association’s website TODAY
Is your association’s website on the AYY server? It is that time of year again when the main admin report for Otax must be submitted. The deadline for the admin report is 29 Mar, and the account will be locked on 1 Apr. If you know that you will need more time for the submission, please get in touch by email at tietotekniikka@ayy.fi and we will extend your account by a month.

This year, the reports will be examined more closely than in previous years. We ask you to pay particular attention to cleaning up old access keys and clearing the www-data folder.

The admin report is available at https://lomake.ayy.fi/it/otax-admin-report/?lang=en.

Best wishes,
AYY IT

 

3. FYI – dates of AYY events
The employees and volunteers of Aalto University Student Union organise various big events aimed at all Aalto people, some of whose dates have been listed below. These are for your information and to support the planning of other events. Welcome along!

Wappu Exchange in Tampere 15 Apr https://www.facebook.com/events/791123701271281

Tutor training 17–18 Apr
Sitsi Competition 20 Apr https://www.facebook.com/events/2295608497163781
Aalto Open Air 23 Apr
Freshman Speksi 29 Apr
Opening bang of the Walpuri Tour and Night-time Prank 29 Apr
Walpuri Tour 29 Apr
Walpuri Tour afterparty and Wappu Festival 29 Apr
Wappurieha declaration 30 Apr
Manta crowning 30 Apr
Dipoli Wappu 30 Apr
Village clean-up 4 May
Tutor training 6–7 May
Flower Day 13 May
AYY 9th Annual Ball 18 May https://www.facebook.com/events/236007250677458

Also, check out the election-related events here: /en/blog/2019/03/12/futuretalks-election-spring/.

If you have any questions regarding the events, you can contact the Culture Sector at kulttuuri(a)ayy.fi or, for the part of tutor training, the Board member in charge of new students, Anna Halsas at anna.halsas(a)ayy.fi.

 

4. Immortalise your photo as part of AYY’s photographic mosaic!
Immortalise your photo as part of AYY’s photographic mosaic! In honour of the First of May, AYY’s Steering Group of Artistic Activities is producing a photographic mosaic artwork from the photo archives of students and student organisations. The theme of the artwork is “Wappu,” so we are looking for Wappu-spirited photos or ones taken around the First of May featuring students, student life and everything related.

Go through your own or your association’s photo archives and send us your pics. We need hundreds of photos in total, so there is no need to do any great elimination of the photos – this is where quantity matters! You can submit photos until 11 Apr using the form below.

https://lomake.ayy.fi/taide/photo-mosaic-wappu/

 

5. Reminder for associations of the opportunity to use Kide.app at the AYY contract price
AYY has been in cooperation with the ticket sales and registration service Kide.app (previously Bailataan.fi) since the academic year 2016/2017.

Kide.app offers organisations, guilds and other clubs a registration and ticket sales service, a webstore and the tools to enable a member register and membership sales. The service is suitable for small and large events alike, regardless of study field and the organisation’s size, and alongside simple registrations and ticket sales, it can also be used for e.g. Sitsit, Appros, cruises and other events. In Kide.app, event registrations can be collected privately by using simply a link, or the events can be publicly advertised in the service.

AYY has agreed on closer cooperation with the Kide service. Thanks to the cooperation, each association in the Student Union’s association register has the opportunity to e.g. execute their services, collect registrations and sell tickets to their events in an affordable and practical way via the website or the mobile application.

The service can be used straightaway by setting up an account for the organisation at https://kide.app/en/sales. There is no need to make a separate written contract with the service provider.

The cooperative price agreed upon with the Kide service is 2% + 0.15 € per ticket sold (normally 2.95% + 0.25 per ticket sold). The service package includes free customer service and support. The contract does not feature any monthly fees or other expenses.

More information on the service and the system’s features is available from Kassu La Habana Reyes, 045 6313726, kassu@treanglo.com and Tommi Manninen, 045 1146095, tommi@treanglo.com.

Kide.app is Finland’s most popular ticket sales channel for student events. It is used by more than 350 student organisations in 20 cities and by more than 120 000 students across Finland. The service is designed especially with student organisations’ needs in mind, and it is suitable for events of all sizes and the execution of the different services of student organisations. Find out more at https://kide.app/en/.

 

6. How do you think Teekkari culture should be promoted?
Do you have an amazing idea on how Teekkari culture should be promoted in Otaniemi? Tell us your ideas on this form: https://lomake.ayy.fi/yhdistykset/idea-for-teekkari-culture/.

At the end of last year, the Academic Engineers and Architects in Finland donated 30 000 euros towards promoting the Teekkari culture. Ideas have been collected in various workshops and now, all members of the Teekkari community get to share their ideas via the form. What do you think would best promote the Teekkari culture? Your idea can cost anything between 1–30 000 euros. The questionnaire is open until 7 Apr.

More information on the TEK donation: https://lehti.tek.fi/index.php/opiskelijat/tek-lahjoitti-teekkarikulttuurille-100-000-euroa (in Finnish).

If you have questions or comments on the project or a broader idea for presentation, please contact the project team at essi.puustinen@ayy.fi, lauri.jurvanen@ayy.fi and anna.halsas@ayy.fi.

 

7. In the AYY blog: Greetings from Mikkeli
The largest part of Aalto University students now study in Espoo’s Otaniemi, but there is a small, close group of bachelor’s level students of the School of Business to be found in Mikkeli. Read the latest news on the early part of the year in Mikkeli as written by Probba ry’s Editor-in-Chief Simo Halme in the AYY blog: /blogi/2019/03/13/greetings-from-mikkeli/?lang=en.

Remember to be in touch with Mikkeli if you want to invite the people of Mikkeli to your events or to pay them a visit, maybe for an event. The Board’s contact details are available here: http://probba.org/probba-board/.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/yhdistykset

22.3.2019

Association newsletter for 13/2019

Association Newsletter, Grants for Associations, IT Services, Yhdistystiedote Leave a comment

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 13/2019

Next week is when application for grants and submission of association notices ends (item 1). Get to work now! Send in your possible questions by Thursday (jarjestoasiat@ayy.fi).

 

Upcoming events and important dates for associations
24 Mar: TTE Fund application round II ends (item 4, http://tter.ayy.fi/[in Finnish])
25 Mar: Student Centre info seminar (more information: /en/blog/events/student-centre-info-seminar/)
28 Mar: Last day for asking questions regarding operating grants and association notices (jarjestoasiat@ayy.fi)
29 Mar: Deadline for main admin reports for Otax (item 2)
31 Mar: Application for operating grants and submission of association notices ends (item 1 and instructions: /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/)
17 Apr: AYY Representative Council meeting 4/2019 (/live)

 

Contents of the newsletter
1. Only one week left to submit the annual association notices and apply for AYY’s operating grants!
2. Submit the main admin reports for your association’s website by 29 Mar
3. Reminder for associations of the opportunity to use Kide.app at the AYY contract price
4. Second application round of TTE Fund for 2019 ends on Sunday!
5. Nominate prize winners from the Aalto community
6. Immortalise your photo as part of AYY’s photographic mosaic!
7. AYY is looking for a designer and maker for the Master of Ceremonies’ staff
8. Open meeting of Artistic Activities on 3 Apr at 5 pm @Café Kylteri
9. In the AYY blog: Greetings from Mikkeli
10. How do you think Teekkari culture should be promoted?

 

 

1. Only one week left to submit the annual association notices and apply for AYY’s operating grants!
All associations operating within Aalto University Student Union must annually submit an association notice and, at the same time, associations in the 1st list can apply for an operating grant. The application period and submission of association notices ends on Sunday 31 Mar at 11.59 pm.

Comprehensive instructions are available here: /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/.

Both the operating grant application and the association notice consist of tabs to be filled in in the Tahlo system and the required appendices. As appendices, we require the following from everyone:

– the current rules
– the previous operating year’s annual report
– the current operating year’s operational plan

In addition, from those applying for an operating grant:
– the current operating year’s budget
– the previous operating year’s financial statement (consists of a profit and loss account and a balance sheet)

Log in to the Tahlo system at https://tahlo.ayy.fi/ with your association’s user details. If the user details have gone missing, they can generally be restored to your Board’s email address at https://tahlo.ayy.fi/password_reset.

Carefully fill in the tabs General, Board, Facilities and Attachments and, when applying for an operating grant, the Application tab. If you are a special status association, also fill in the Special Status tab. Finally, update your association’s association profile at /wp-login.php. You can sign in with your association’s user details. Remember to update all language versions!

MORE DETAILED INSTRUCTIONS:
Detailed instructions, tips and more information at /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/. Note that the Application tab has been updated since last year. Remember to reserve enough time to prepare the application.

AYY’s Organisation Sector (jarjestoasiat@ayy.fi) will answer all questions regarding the operating grants.

 

2. Submit the main admin reports for your association’s website by 29 Mar
Is your association’s website on the AYY server? It is that time of year again when the main admin report for Otax must be submitted. The deadline for the admin report is 29 Mar, and the account will be locked on 1 Apr. If you know that you will need more time for the submission, please get in touch by email at tietotekniikka@ayy.fi and we will extend your account by a month.

This year, the reports will be examined more closely than in previous years. We ask you to pay particular attention to cleaning up old access keys and clearing the www-data folder.

The admin report is available at https://lomake.ayy.fi/it/otax-admin-report/?lang=en.

Best wishes,
AYY IT

 

3. Reminder for associations of the opportunity to use Kide.app at the AYY contract price
AYY has been in cooperation with the ticket sales and registration service Kide.app (previously Bailataan.fi) since the academic year 2016/2017.

Kide.app offers organisations, guilds and other clubs a registration and ticket sales service, a webstore and the tools to enable a member register and membership sales. The service is suitable for small and large events alike, regardless of study field and the organisation’s size, and alongside simple registrations and ticket sales, it can also be used for e.g. Sitsit, Appros, cruises and other events. In Kide.app, event registrations can be collected privately by using simply a link, or the events can be publicly advertised in the service.

AYY has agreed on closer cooperation with the Kide service. Thanks to the cooperation, each association in the Student Union’s association register has the opportunity to e.g. execute their services, collect registrations and sell tickets to their events in an affordable and practical way via the website or the mobile application.

The service can be used straightaway by setting up an account for the organisation at https://kide.app/en/sales. There is no need to make a separate written contract with the service provider.

The cooperative price agreed upon with the Kide service is 2% + 0.15 € per ticket sold (normally 2.95% + 0.25 per ticket sold). The service package includes free customer service and support. The contract does not feature any monthly fees or other expenses.

More information on the service and the system’s features is available from Kassu La Habana Reyes, 045 6313726, kassu@treanglo.com and Tommi Manninen, 045 1146095, tommi@treanglo.com.

Kide.app is Finland’s most popular ticket sales channel for student events. It is used by more than 350 student organisations in 20 cities and by more than 120 000 students across Finland. The service is designed especially with student organisations’ needs in mind, and it is suitable for events of all sizes and the execution of the different services of student organisations. Find out more at https://kide.app/en/.

 

4. Second application round of TTE Fund for 2019 ends on Sunday!
The second application round of TTE Fund for 2019 is open! The Fund can grant financial aid for all AYY members as well as communities operating in connection with it. TTE Fund supports operations that reach for the stars, get other people excited to join in and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds organised around three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000 €, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the second round of 2019 ends on Sunday 24 Mar 2019 at 11.59 pm. Instructions for preparing an application and its attachments can be found on the Fund’s website at http://tter.ayy.fi/  (in Finnish).  The grants are applied for by filling in an online form that can be found at https://lomake.ayy.fi/tter/.

 

5. Nominate prize winners from the Aalto community
Like last year, Aalto University Student Union’s Community Committee Aava rewards associations operating in the Aalto community. However, this year, we are collecting nominations for the whole year, so that feats done early in the year don’t get overshadowed by the time passed.

Nominate associations and other groups that have succeeded this year in the following categories: Promoting student wellbeing, welcoming new students, integrating international students and bringing students from different study fields together. Additionally, you can give a nomination for your own category!

Form: https://lomake.ayy.fi/aava/nominate/

 

6. Immortalise your photo as part of AYY’s photographic mosaic!
Immortalise your photo as part of AYY’s photographic mosaic! In honour of the First of May, AYY’s Steering Group of Artistic Activities is producing a photographic mosaic artwork from the photo archives of students and student organisations. The theme of the artwork is “Wappu,” so we are looking for Wappu-spirited photos or ones taken around the First of May featuring students, student life and everything related.

Go through your own or your association’s photo archives and send us your pics. We need hundreds of photos in total, so there is no need to do any great elimination of the photos – this is where quantity matters! You can submit photos until 11 Apr using the form below.

https://lomake.ayy.fi/taide/photo-mosaic-wappu/

 

7. AYY is looking for a designer and maker for the Master of Ceremonies’ staff
The Master of Ceremonies’ staff is used at the annual balls and possibly at other ceremonious events of associations or, in the case of AYY, the Student Union. The Master of Ceremonies’ staff is usually around two metres long and has a logo, emblem or other symbol representing the association at its head. The staff usually has a base, which can be either decorative or simple. AYY wants a staff that represents our community. This being the case, we are looking for a designer and maker for our staff! This staff will be used by our Student Union most likely for decades to come at all more ceremonious events, and it will act as an important and valuable symbol of AYY. A reward will be settled upon with the maker.

Submit your design by 24 Mar and leave your handprint in AYY’s history. Read more at /en/blog/2019/02/28/ayy-is-looking-for-a-designer-and-maker-for-the-master-of-ceremonies-staff/.

All questions and requests for further information will be answered by Marianne Honkasaari (marianne.honkasaari@ayy.fi, 0409645608).

 

 

8. Open meeting of Artistic Activities on 3 Apr at 5 pm @Café Kylteri
AYY’s Steering Group of Artistic Activities meets on 3 Apr at 5 pm in the School of Business’ Café Kylteri (Ekonominaukio 1) and wishes all interested parties welcome in the meeting! On the agenda, Otaniemi Night of Arts, the accumulation of AYY’s art collection, the photographic mosaic and other projects. Welcome to listen in on, discuss and influence AYY’s artistic activities!

Even if you cannot make it (or even if you can), you can tell us about your interest in taking part in AYY’s artistic activities here: https://lomake.ayy.fi/taide/ayy-artistic-activities-take-part/.

You can use the same form to submit your own ideas as well!

 

9. In the AYY blog: Greetings from Mikkeli
The largest part of Aalto University students now study in Espoo’s Otaniemi, but there is a small, close group of bachelor’s level students of the School of Business to be found in Mikkeli. Read the latest news on the early part of the year in Mikkeli as written by Probba ry’s Editor-in-Chief Simo Halme in the AYY blog: /blogi/2019/03/13/greetings-from-mikkeli/?lang=en.

Remember to be in touch with Mikkeli if you want to invite the people of Mikkeli to your events or to pay them a visit, maybe for an event. The Board’s contact details are available here: http://probba.org/probba-board.

 

10. How do you think Teekkari culture should be promoted?
Do you have an amazing idea on how Teekkari culture should be promoted in Otaniemi? Tell us your ideas on this form: https://lomake.ayy.fi/yhdistykset/idea-for-teekkari-culture/

At the end of last year, the Academic Engineers and Architects in Finland donated 30 000 euros towards promoting the Teekkari culture. Ideas have been collected in various workshops and now, all members of the Teekkari community get to share their ideas via the form. What do you think would best promote the Teekkari culture? Your idea can cost anything between 1–30 000 euros. The questionnaire is open until 7 Apr.

More information on the TEK donation: https://lehti.tek.fi/index.php/opiskelijat/tek-lahjoitti-teekkarikulttuurille-100-000-euroa (in Finnish).

If you have questions or comments on the project or a broader idea for presentation, please contact the project team at essi.puustinen@ayy.fi, lauri.jurvanen@ayy.fi and anna.halsas@ayy.fi.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/yhdistykset

15.3.2019

Association newsletter for week 12/2019

Association Newsletter, Grants for Associations, IT Services, Yhdistystiedote Leave a comment

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 12/2019

We have reached the middle of the month. If you have not yet remembered to apply for an operating grant or to submit your association notice (item 1), now is high time to begin. Also note the annual main user reports for Otax (item 2).


Upcoming events and important dates for associations
21 Mar: AYY Representative Council meeting 3/2019 (/live)
24 Mar: TTE Fund application round II ends (item 5, http://tter.ayy.fi/[in Finnish])
25 Mar: Student Centre info seminar (/en/blog/2019/03/11/weekly-newsletter-11-2019/#_Toc3194741)
28 Mar: Last day for asking questions regarding operating grants and association notices (jarjestoasiat@ayy.fi)
29 Mar: Deadline for main admin reports for Otax (item 2)
31 Mar: Application for operating grants and submission of association notices ends (item 1)

 

Contents of the newsletter
1. Now is the time to submit the annual association notices and apply for AYY’s operating grants!
2. Submit the main admin reports for your association’s website by 29 Mar
3. Nominate prize winners from the Aalto community
4. Interested in developing your association’s equality?
5. Second application round of TTE Fund for 2019 ends next week!
6. Answer the brand survey for AYY’s sections
7. Facility selection for the Aalto Space application has been extended: School of Business as the latest addition
8. Culture operators: Invitation to the National Theatre on 21 Mar

 

 

1. Now is the time to submit the annual association notices and apply for AYY’s operating grants!
All associations operating within Aalto University Student Union must annually submit an association notice and, at the same time, associations in the 1st list can apply for an operating grant. The application period and submission of association notices ends on Sunday 31 Mar at 11.59 pm.

Comprehensive instructions are available here: /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/.

Both the operating grant application and the association notice consist of tabs to be filled in in the Tahlo system and the required appendices. As appendices, we require the following from everyone:

– the current rules
– the previous operating year’s annual report
– the current operating year’s operational plan

In addition, from those applying for an operating grant:
– the current operating year’s budget
– the previous operating year’s financial statement (consists of a profit and loss account and a balance sheet)

Log in to the Tahlo system at https://tahlo.ayy.fi/ with your association’s user details. If the user details have gone missing, they can generally be restored to your Board’s email address at https://tahlo.ayy.fi/password_reset.

Carefully fill in the tabs General, Board, Facilities and Attachments and, when applying for an operating grant, the Application tab. If you are a special status association, also fill in the Special Status tab. Finally, update your association’s association profile at /wp-login.php. You can sign in with your association’s user details. Remember to update all language versions!

MORE DETAILED INSTRUCTIONS:
Detailed instructions, tips and more information at /en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/. Note that the Application tab has been updated since last year. Remember to reserve enough time to prepare the application.

AYY’s Organisation Sector (jarjestoasiat@ayy.fi) will answer all questions regarding the operating grants.

 

2. Submit the main admin reports for your association’s website by 29 Mar
Is your association’s website on the AYY server? It is that time of year again when the main admin report for Otax must be submitted. The deadline for the admin report is 29 Mar, and the account will be locked on 1 Apr. If you know that you will need more time for the submission, please get in touch by email at tietotekniikka@ayy.fi and we will extend your account by a month.

This year, the reports will be examined more closely than in previous years. We ask you to pay particular attention to cleaning up old access keys and clearing the www-data folder.

The admin report is available at https://lomake.ayy.fi/it/otax-admin-report/?lang=en.

Best wishes,
AYY IT

 

3. Nominate prize winners from the Aalto community
Like last year, Aalto University Student Union’s Community Committee Aava rewards associations for their work in the Aalto community. However, this year, we are collecting nominations for the whole year, so that feats done early in the year don’t get overshadowed by the time passed. Nominate associations and other groups that have succeeded this year in the following categories: Promoting student wellbeing, welcoming new students, integrating international students and bringing students from different study fields together. Additionally, you can give a nomination for your own category!

Form: https://lomake.ayy.fi/aava/nominate/

 

4. Interested in developing your association’s equality?
Does your association discuss equality? Are you thinking about the best ways to organise events or prepare an equality plan, or maybe wondering about the accessibility of your organisation’s facilities? Are you thinking about means to prevent and interfere with inappropriate behaviour and harassment?

The easiest way to get more information on developing equality in associations is to read through AYY’s renewed Association Guide’s Equality section at https://yhdistysopas.ayy.fi/equality/?lang=en.

You can find more information on equality planning applicable to associations and on preparing an equality plan on the Allianssi website at https://www.alli.fi/palvelutyhdenvertaisuus/tasa-arvo-ja-yhdenvertaisuussuunnittelu (in Finnish).

If you wish to discuss developing equality, means to prevent harassment or would like information or training on these topics for your association, you can contact AYY’s Advocacy Specialist in charge of Equality, Lauri Jurvanen, at lauri.jurvanen@ayy.fi, tel. 050 520 9418.

 

5. Second application round of TTE Fund for 2019 ends next week!
The second application round of TTE Fund for 2019 is open! The Fund can grant financial aid for all AYY members as well as communities operating in connection with it. TTE Fund supports operations that reach for the stars, get other people excited to join in and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds organised around three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000 €, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the second round of 2019 ends on Sunday 24 Mar 2019 at 11.59 pm. Instructions for preparing an application and its attachments can be found on the Fund’s website at http://tter.ayy.fi/  (in Finnish).  The grants are applied for by filling in an online form that can be found at https://lomake.ayy.fi/tter/.

 

6. Answer the brand survey for AYY’s sections
The AYY sections are charting the images held by our community of the sections’ brands. If you want to take part in influencing the sections’ brand development work, let your thoughts be known via the attached survey form. Your answers carry particular weight, as they will help further improve the sections’ brands. The survey closes on Sunday 24 Mar.

Among all respondents, we will raffle VIP and drinks tickets for the Dipoli Wappu or Aalto Afterparty.

You can access the survey here:

FI: http://bit.ly/Jbrandikysely
SV: http://bit.ly/Sbrandforfragan
EN: http://bit.ly/Sbrandquestionnaire

 

7. Facility selection for the Aalto Space application has been extended: School of Business as the latest addition
It can be challenging to find an available facility for Board meetings, studying or group work on campus. Aalto Space is a mobile application for Android and iOS devices. You can use it to book study and group work facilities as well as to navigate the campus. During 2019, the number of buildings and the facility selection will be extended to cover multiple new buildings. The School of Business building was added to the application in February 2019.

Read more at https://www.aalto.fi/news/aalto-space-mobile-application-develops-and-extends-its-range-of-buildings

 

8. Culture operators: Invitation to the National Theatre on 21 Mar
The Finnish National Theatre would like to invite culture operators to an agent evening organised especially for them at the National Theatre on 21 Mar.

Below is the official invitation and a link to the registration. The event is Finnish-language.

“Students are an important target group for the National Theatre, and the evening of theatre agents is a unique opportunity to be one of the first to hear about new performances!

As an association representative, you are warmly welcome to get to know the programme for autumn 2019, to which you will be introduced by front-row theatre makers. You will also get to enjoy an evening snack and to hear about our student discounts during the evening.

PROGRAMME ON THU 21 MAR 2019

At 5.00 pm, the doors to the Small Stage are opened and there are evening snacks on offer in the green room.
At 5.30 pm, the programme on the Small Stage begins and lasts approximately one hour.

After the programme part, you can enjoy a glass of bubbly in the green room and have a chat with the actors and staff of the National Theatre.

Sign up for the event by 19 Mar at https://lomake.ayy.fi/yrityssuhteet (in Finnish).”

With cultural greetings,

Otto Bergius
+358 50 520 9422 | otto.bergius@ayy.fi
Corporate Relations Coordinator
Aalto University Student Union (AYY)

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/yhdistykset

30.11.2018

Association newsletter week 49/2018

Association Newsletter, IT Services, Rental of facilities, Training and Courses, Yhdistystiedote Leave a comment

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 49/2018

A long newsletter with lots of information: Take a look at the materials from this week’s association training at yhdistysopas.ayy.fi/?lang=en and get familiar with the other contents of the brand-new Association Guide as well (items 1 and 2). For some, the advance booking of facilities starts next week already (item 3). Also, a final reminder of the applications to AYY volunteers and Hallopeds (items 7 and 8)! The association newsletter takes a break next week because of Independence Day.

 

Upcoming events and important dates for associations
30 Nov: My Career in Finland (https://www.facebook.com/events/346231852815021/)
3 Dec: Application to AYY Sections ends (item 7, ayy.fi/stop/en/)
3 Dec: Application to Hallopeds ends (item 8, /en/blog/2018/10/29/ayy-hakee-hallinnon-opiskelijaedustajia-vuodelle-2019/)
3 Dec: Application to person in charge of the AYY10 anniversary year ends (ayy.fi/stop/en/)
6 Dec: Independence Day procession (item 4, https://www.facebook.com/events/190259045237061/)
17 Dec: Futuretalks: Facing/Fading Frontiers (/en/blog/events/futuretalks-facing-fading-frontiers/)
31 Dec: Application to AYY Committees ends (item 7, /stop/en/)
15 Jan: Association training in Mikkeli

 

Contents of the newsletter
1. Here you are – the new Association Guide!
2. Association training materials available now
3. Advance booking of AYY’s rentable facilities starting soon!
4. Students of the metropolitan area celebrate Finland’s independence in the Independence Day Procession on 6 Dec
5. Version update in the IT services used by associations
6. Want KY’s pool table for your association?
7. Final reminder: Apply to AYY’s Sections or Committees for 2019!
8. Final reminder: Should the University change? Apply to Student representative in administration!
9. Store traces of your association operations in history

 

1. Here you are – the new Association Guide!
This year, the Organisation Sector has been working on the new Association Guide, and it’s finally ready! The Guide features a multitude of information that associations operating within AYY need to support their operations. The themes cover founding an association, its financial management, administration and equality alike. And plenty of other things! In addition, the extensive Materials bank helps you find essential external sources of information. Right now, the sections regarding the financial statement are particularly topical for many.

The Association Guide can be found here: https://yhdistysopas.ayy.fi/?lang=en

It is advisable to go through this website carefully at the beginning of your term in office and to keep returning to it along the way. Feedback is definitely welcome, as there are always little things to fix. There are still a few sections missing from the Swedish and English versions, but these will be uploaded as soon as the translations are completed.

In the future, you should first look for answers in the Association Guide and only afterwards contact the Organisation Sector: jarjestoasiat(a)ayy.fi.

 

2. Association training materials available now
This week’s three association training sessions are done and dusted. Thanks to all participants for your activity and for coming along. The training materials for both the basic package and the themed day are being gathered into the Association Guide at https://yhdistysopas.ayy.fi/training-materials/?lang=en.

The missing materials will be uploaded onto the site once we receive them from the trainers. Make sure to also tip off your buddies on the Board about these. The training materials are only published in the language the training was held in.

We are hoping for feedback from those who attended the association training, as well as those who could not make it. What was good and what needs to be worked on? On the other hand, why was the day or the themes not suitable for you this time around? On both forms, you can also share your hopes for training in 2019.

Feedback form for the basic package on 27 Nov: http://lomake.ayy.fi/yhdistykset/palaute-peruspaketti-2018/ (in Finnish)

Feedback form for the themed day on 28 Nov: https://lomake.ayy.fi/yhdistykset/palaute-teemapaiva-2018/ (in Finnish)

Thank you so much to those who took part, and lots of luck for next year! And remember to always contact the Organisation Sector when you feel like it: jarjestoasiat(a)ayy.fi.


3. Advance booking of AYY’s rentable facilities starting soon!
The advance booking of AYY’s rentable facilities, also known as tilakähmyt, will start on Monday 3 Dec 2018 for associations. As usual, the bookings are made using AYY’s own booking system TILA. TILA can be found at https://tila.ayy.fi/, and users can log on with the Aalto University IT user details. The easiest way to get started is to read the instructions behind the Help link in the menu bar at the top of the page.

You can make advance bookings for the period of Mon 7 January 2019–Sun 11 August 2019.

The schedule for facility reservations in the system is as follows:

  1. AYY’s internal operators, reservation period 21 Nov–3 Dec 2018. The reservation period ends at 10.00 am on Mon 3 Dec 2018.
  2. Special status associations 3 Dec–11 Dec 2018. The reservation period begins at 12 noon on Mon 3 Dec and ends at 12 noon on Tue 11 Dec. The booking session will be held in Otaniemi from 4.30 pm onwards on Tue 11 Dec 2018 (information will be sent via email to associations as soon as the conference room is confirmed).
  3. Other associations in the 1st list on 12 Dec–18 Dec 2018. The reservation period begins at 12 noon on Wed 12 Dec and ends at 12 noon on Tue 18 Dec.

The booking session will be held in Otaniemi from 4.30 pm onwards on Tue 18 Dec 2018 (information will be sent via email to associations as soon as the conference room is confirmed).
A few notes about the making of reservations:

  • In advance booking, facilities are reserved under the name of associations. The activation key has been sent to the email address provided by an association (usually, this is the mailing list address of the association’s Board) already in the spring, so the person who has handled the facility bookings of the association this year may distribute representation rights through TILA, if necessary.
  • If you receive representation rights for a group, the message subject is “TILA: Activation key for group GROUP NAME”. The activation key can only be used once, so the person who has first logged on to the system may add representation rights to suitable persons in the group in order to make reservations. The reservation right is only activated for the associations that have filled in the association notice and whose information has been updated to the association register this year.
  • Enter the event name in the reservation. If there is no name, the event may be deleted if there are several reservations for the same date at the later stages of the booking session.
  • Please note that AYY’s internal reservations are mainly permanent.
  • Any reservations for anniversaries and anniversary brunches made by special status associations take priority compared to other reservations made by other associations. Reservations made by special status associations will be confirmed when their reservation period ends. In the first booking session, we will clarify the possible duplicate reservations of special status associations. The special status associations do not have to come to the second booking session to defend their reservations.
  • Duplicate bookings can only be made within the reservation periods. After the end of the reservation period, associations can edit, delete or add new reservations that do not overlap with other reservations. Any duplicate reservations can be cancelled by using your own username in the advance booking session, so please bring your laptop in order to get the event running smoothly.
  • When making reservations for long periods of time, please bear in mind that you MUST come to the associations’ advance booking session to give grounds for the bookings made. If needed, AYY will also contact the associations in advance.
  • Only reserve the facility for times when you really need it. If possible, please avoid reservations in Smökki for the following times: PO has rehearsals at Smökki every Monday at 6 pm–9 pm & RWBK at Smökki every Tuesday at 5 pm–10 pm. Please avoid sitsit on Mondays & Tuesdays.
  • There will be small changes in the prices starting 7 Jan 2019. The price list can be found here: ayy.fi/en/price-list

Please note! Due to renovations, there are some exceptions:

  • Gorsu, Living Room and Tatami Hall cannot be booked for the following time period: 7 Jan 2019–3 Mar 2019.
  • Multi-facility Hall cannot be booked for the following time period: 7 Jan 2019–5 May 2019.
  • Takka Cabinet, Game Room, Sitsi Kitchen and Rooftop Sauna cannot be booked for the following time period: 7 Jan 2019–11 Aug 2019.

If you have not received your confirmation code for the user group that you represent or if you have any other questions related to the advance booking sessions, please contact AYY’s Service Manager: riitu.nuutinen (a) ayy.fi.

 

4. Students of the metropolitan area celebrate Finland’s independence in the Independence Day Procession on 6 Dec
The student unions of the metropolitan area are celebrating the Finnish Independence Day on 6 Dec together, as they did last year. The event is organised by the metropolitan area’s student unions HYY, AYY, TaiYo, SHS, Kadettitoverikunta, METKA and Helga. Everyone is welcome to join the procession, torches and lights will be offered by the organisers at the start of the procession. Associations can take part in the procession with their own official flag.

Instructions and the schedule for the event can be found at https://itsenaisyyspaiva.ayy.fi/?lang=en.

The FB page for the event is at https://www.facebook.com/events/190259045237061/.

AYY traditionally offers its operators the following services:

-Flag taxi:
The association’s flag must be delivered to the service point (Otakaari 11) by 4 pm on Monday 3 Dec 2018 AND recorded in the transport list. Make sure you record the flag in the list, as only the flags in it will be taken along. The flags will be returned to the same location, where they should be picked up by Friday 7 Dec.

-Flag carrying belts and heralds’ sashes in the colours of Finland:
The Student Union has a limited number of flag carrying belts as well as blue-and-white heralds’ sashes that suit all flags to lend out. Bookings – first come, first served – by email to arkisto@ayy.fi, and on the day, the equipment will be by the flags at the organising point.

For the duration of the procession, flagbearers and heralds can safely leave their bags in the operation vehicle that goes to the Senate Square. When you hand in your flags for the return delivery, you will get back the things you left for safekeeping. Flagbearers and heralds must not have bags when they are performing their tasks.

More information: niina.palm(a)ayy.fi

 

5. Version update in the IT services used by associations
Otax.fi is the web hotel AYY offers its associations which offers website services and mailing lists. A php version update takes place in otax.fi on 8 December. For the update, service users should make sure that their website is functional before the change. For the change, a separate server will be set up alongside otax.fi from which the updated version can be found.

Check whether the person in charge of your association’s website on AYY’s server is on the mailing list on which the dates and version numbers of the change are explained in more detail. If they have missed signing up for the mailing list, they can do this at https://list.ayy.fi/mailman/listinfo/otax-web-masters.

In all of your association’s IT-related matters, you can contact tietotekniikka(a)ayy.fi.

 

6. Want KY’s pool table for your association?
Need something to do in your shared apartment or brighten up your Guild room? KY is giving away a pool table for free! The table measures 250 cm x 150 cm and is not in perfect shape, but that doesn’t stop a good game from being played on it! You will also get the balls, some cues and chalk packets. You can arrange a time to have a look at the table at Saha (Konemiehentie 4). We are hoping for a quick pickup but, above all, that the table would find a new home!

Queries: KY’s service secretaries, palvelu@kyweb.fi or tel. 040 353 8283 (Mon–Thu at 1–5 pm).

Pictures: https://drive.google.com/drive/folders/1b8MrGSJyJXSJ1mU-yrBuCxote-5uYZkY?usp=sharing

 

7. Final reminder: Apply to AYY’s Sections or Committees for 2019!
The composition of AYY’s Board for next year was officially decided in the Representative Council’s meeting yesterday! This means that the deadlines for this autumn’s volunteer recruitment are nearing: applications to AYY Sections’ members and to Hallopeds (student representative in administration) will close on 3 Dec. To the Committees, you can apply for the whole of December.

There are all kinds of positions on offer: for example, you can apply to join the organising of the Wappu Party (Teekkari Section/Party Committee) or the Aalto Afterparty (Aava/Afterparty Committee), to execute various sporting events (Aava/Outdoor Sports Committee), to renovate rentable facilities (Campus Section) or to advocate student benefits as an Aalto Halloped.

Or maybe you would like to do something unique? Apply to be in charge of the AYY10 anniversary year, and you will get right into the heart of conceptualising and executing the anniversary year and the 10th annual ball itself.

Learn more about all of the volunteer posts at ayy.fi/stop/en/! You can also get further information by following the social media channels of the Sections and AYY.


8. Final reminder: Should the University change? Apply to Student representative in administration!
Student representatives in administration, or Hallopeds, are regular students who participate in the decision-making and development of the University. Students are the best experts on their own studying and the everyday of teaching. There are more than 250 posts up for grabs. The Student Union appoints the Hallopeds for a one-calendar-year term, and all members of the Student Union are eligible to apply. The application is open until 3 Dec 2018.

There are student representatives in the degree programmes, departments, schools and the University’s central administration. The organs include the academic affairs committees, educational councils and various other committees. The Student Union, the persons in charge of Hallopeds and the organisations’ persons in charge of studies will support the advocacy work.

The official call for applications and a list of positions for 2019: /en/blog/2018/10/29/ayy-is-looking-for-student-representatives-for-2019/

The Student Union’s Halloped regulations: https://inside.ayy.fi/pages/viewpage.action?pageId=12615832&preview=/12615832/17268748/Halloped_ohjesaanto_EN.pdf

For further information, contact laura.luoto(a)ayy.fi or minna.makitalo(a)ayy.fi.

 

9. Store traces of your association operations in history
Is it easy to forget archiving? What is it necessary and worthwhile to archive in the first place? Now is a good time to grab hold of the topic, before many of the operators change.

The archive of Aalto University Student Union offers the associations operating within it storage space, equipment and advice on archiving. Archiving is meant to give future operators a vivid idea of the association’s operations. It is worth archiving all self-produced materials relating to the association’s operations as well as other materials that might interest the next generations, all marked appropriately. Tips for limiting your archiving can be found, for example, on the Yhdistystoimijat website (in Finnish).

What is important is that archiving is kept in mind and executed throughout the year. Don’t be afraid to ask for some tips and contact arkisto(a)ayy.fi.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language. The newsletter takes a break on Friday 7 Dec after Independence Day.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

9.11.2018

Association newsletter for week 46/2018

Association Newsletter, IT Services, Training and Courses, Volunteering Leave a comment

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 46/2018

Sign-up for the association training starts NOW (item 1)! Check the programme for the training days and sign up. Also let new Board members and next year’s operators know about the training. And there is plenty of suitable programme for seasoned operators too.

Upcoming events and important dates for associations
19–28 Nov: Comment round for community structure project (item 2)
21 Nov: Planning workshop for equality survey (item 3)
21 Nov: Sign-up closes for Association Training (item 1)
23 Nov: Application to Sections’ Chair ends (item 7, ayy.fi/stop/en/)
27 Nov: Association training in Finnish – basic package (item 1, sign up here)
28 Nov: Association training in Finnish – themed day (item 1, sign up here)
29 Nov: Association training in English (item 1, sign-up here)
3 Dec: Application to AYY Sections ends (item 7, ayy.fi/stop/en/)
3 Dec: Application to Hallopeds ends (item 5)
3 Dec: Application to person in charge of the AYY10 anniversary year ends (item 6)
31 Dec: Application to AYY Committees ends (item 7, /stop/en/)

 

Contents of the newsletter
1. AYY’s association training in English on 29 Nov and in Finnish on 27–28 Nov
2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
3. Are you interested in developing equality in the Aalto community?
4. Version update in the IT services used by associations
5. Should the University change? Apply to Student representative in administration!
6. Apply to be in charge of the AYY10 anniversary year!
7. Apply to AYY’s Sections or Committees for 2019!


 1. AYY’s association training in English on 29 Nov and in Finnish on 27–28 Nov
The English-language training is organised on Thursday 29 Nov from 4 pm to 7 pm at AYY’s office (Otakaari 11, Espoo, upstairs). The training will include communications and the basics for association work, but you can also request specific topics.

The target group is English-speaking association actives, and as the space is limited (approx. 20 persons), please attend only if you are in the target group. Max. 4 persons per association.

If there are more than four persons in your association’s actives that are in the target group and they wish to participate, please contact Organisational Affairs Specialist Essi Puustinen (essi.puustinen at ayy.fi), and we will work something out.

You can sign up here: https://lomake.ayy.fi/yhdistykset/ayys-association-training-in-english/ Sign-up closes on 21 Nov at 11.59 pm.

You can also take part in the Finnish-language association training. This is organised at the Design Factory in Otaniemi on Tue 27 Nov and Wed 28 Nov. The first day offers new operators the basics on association operations, and on the latter training day, we will delve deeper into some current themes. Detailed information in Finnish:
Tue 27th Nov – Basics /blog/events/ayyn-yhdistyskoulutus-2/
Wed 28th Nov – Themes /blog/events/ayyn-yhdistyskoulutus-3/

 

2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
There is a development project of community and organisational structures in progress at Aalto University Student Union. The goal of the project is to discover via surveys, interviews and discussions how the cooperation of associations operating within AYY and the structures of the Aalto community could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The first part of the project were the charting surveys sent to associations in September on the current situation and development needs of the structures. Thank you to all associations that took the time to answer the survey! At the moment, the project is progressing with focus group discussions in which the associations that answered the survey are forming solution models for the challenges brought up in the surveys and advance discussions.

The solution models will be sent on a comment round to all associations and volunteers on 19–28 Nov, so it’s worth reserving time from a meeting or other get-together now to comment on the solution models. Each association is meant to send only one answer, so it’s important that you take time aside from your meetings for a collective discussion. The project’s results will influence the composition of the association and volunteer fields in the future, so it’s very important that you make your views known.

If you have any questions regarding the project, send a message to Project Coordinator Elina Nieminen at elina.nieminen(a)ayy.fi.

 

 

3. Are you interested in developing equality in the Aalto community?
Equality has been a conversation point in the Student Union as well as the wider society. We at the Student Union now want to find out what would be the best way to chart the state of equality in the Aalto community. In early 2019, we will be collecting information about these experiences with a member survey, and now, we are in need of some help from interested parties for creating the survey!

We are organising a workshop on Wednesday 21 Nov in Avain Sauna (Otaranta 8E) at 4–6 pm. There will be some light bites on offer, so please sign up for the event by 19 Nov at the latest. Everyone is welcome to attend with their own language skills; we will be using Finnish and English at the event as working languages.

Sign up at: https://lomake.ayy.fi/sosiaalipolitiikka/planeringsworkshop-for-jamlikhetsenkaten-21-11/?lang=en

 

4. Version update in the IT services used by associations
AYY offers associations IT services, which will have a version update in December. Please sign up for the mailing list if you are in charge of your association’s website in order to get the latest on the updates.

Otax.fi is the web hotel AYY offers its associations which offers website services and mailing lists. A php version update takes place in otax.fi in December. For the update, service users should make sure that their website is functional before the change. For the change, a separate server will be set up alongside otax.fi from which the updated version can be found.

Check whether the person in charge of your association’s website on AYY’s server is on the mailing list on which the dates and version numbers of the change are explained in more detail. If they have missed signing up for the mailing list, they can do this at https://list.ayy.fi/mailman/listinfo/otax-web-masters.

Additionally, in March next year, the main user notification for otax.fi must be filled in. In order for next year’s operators to be set up for using the service, now is a good time to make sure that the association’s internal documentation is up to date. Next year’s notifications will be gone through more closely than normal.

In all of your association’s IT-related matters, you can contact tietotekniikka(a)ayy.fi.

 

5. Should the University change? Apply to Student representative in administration!
Student representatives in administration, or Hallopeds, are regular students who participate in the decision-making and development of the University. Students are the best experts on their own studying and the everyday of teaching. There are more than 250 posts up for grabs. The Student Union appoints the Hallopeds for a one-calendar-year term, and all members of the Student Union are eligible to apply. The application is open on 21 Oct–3 Dec 2018.

There are student representatives in the degree programmes, departments, schools and the University’s central administration. The organs include the academic affairs committees, educational councils and various other committees. The Student Union, the persons in charge of Hallopeds and the organisations’ persons in charge of studies will support the advocacy work.

The official call for applications and a list of positions for 2019: /en/blog/2018/10/29/ayy-is-looking-for-student-representatives-for-2019/

The Student Union’s Halloped regulations: https://inside.ayy.fi/pages/viewpage.action?pageId=12615832&preview=/12615832/17268748/Halloped_ohjesaanto_EN.pdf

For further information, contact laura.luoto(a)ayy.fi or minna.makitalo(a)ayy.fi.

 

6. Apply to be in charge of the AYY10 anniversary year!
Our beloved Student Union has been forging ahead for some years already, and we are soon celebrating our first full decade. Now is, at last, the time to start recruiting for the position many have been waiting for: the person in charge of the AYY10 anniversary year!

As the person in charge of the anniversary year, you will be right at the heart of conceptualising and executing the anniversary year and the 10th annual ball itself. Will the anniversary year feature separate anniversary year spectacles, or will the usual events be organised bigger than before and with an AYY10 twist? How can we make the entire community participate in the anniversary year? And in particular, of course: where and how to organise the culmination itself, the annual ball that ends the anniversary year? You will be coordinating the section you recruit and ensure that this party will remain a conversation point for the Aalto community for a long time to come!

Application opens on Monday 5 Nov and ends on Monday 3 Dec. Apply to make AYY history!

More information: /stop/en/ayy10/

 

7. Apply to AYY’s Sections or Committees for 2019!
The former of AYY’s Board has been elected, and candidates for the Board are currently being interviewed. Next to close is the application to Chairs of AYY’s Sections on Friday 23 Nov. Application to AYY Section members remains open until 3 Dec and to the Committees for the whole of December.

There are all kinds of positions on offer: for example, you can apply to join the organising of the Wappu Party (Teekkari Section/Party Committee) or the Aalto Afterparty (Aava/Afterparty Committee), to execute various sporting events (Aava/Outdoor Sports Committee), to renovate rentable facilities (Campus Section) or to advocate student benefits as an Aalto Halloped.

And these were just a few of the volunteer positions at AYY: learn more about all of them at ayy.fi/stop/en/!

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

2.11.2018

Association newsletter for week 45/2018

Association Newsletter, IT Services, Volunteering, Yhdistystiedote Leave a comment

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 45/2018
The community structure project is underway, and in a couple of weeks, associations’ opinions will be needed again. Only one week has been reserved for commenting on the solution models, so make sure to reserve a bit of time for it in your diary (item 2)!

Upcoming events and important dates for associations
7 Nov: Application to AYY Board member ends (item 3, ayy.fi/stop/en/)
5–10 Nov: Teekkari Tradition Week (https://teekkarius146.ayy.fi)
23 Nov: Application to Sections’ Chair ends (item 3, ayy.fi/stop/en/)
3 Dec: Application to AYY Sections ends (item 3, ayy.fi/stop/en/)
19–28 Nov: Comment round for community structure project (item 2)
27 Nov: Association training in Finnish (basic training)
28 Nov: Association training in Finnish (themed training)
29 Nov: Association training in English
3 Dec: Application to Hallopeds ends (item 4)
3 Dec: Application to person in charge of the AYY10 anniversary year ends (item 5)
31 Dec: Application to AYY Committees ends (item 3, /stop/en/)

 

Contents of the newsletter
1. Version update in the IT services used by associations
2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
3. Apply to AYY’s Board, Sections or Committees for 2019!
4. Should the University change? Apply to Student representative in administration!
5. Apply to be in charge of the AYY10 anniversary year!
6. The Student Union’s new policies

 

1. Version update in the IT services used by associations
AYY offers associations IT services, which will have a version update in December. Please sign up for the mailing list if you are in charge of your association’s website in order to get the latest on the updates.

Otax.fi is the web hotel AYY offers its associations which offers website services and mailing lists. A php version update takes place in otax.fi in December. For the update, service users should make sure that their website is functional before the change. For the change, a separate server will be set up alongside otax.fi from which the updated version can be found.

Check whether the person in charge of your association’s website on AYY’s server is on the mailing list on which the dates and version numbers of the change are explained in more detail. If they have missed signing up for the mailing list, they can do this at https://list.ayy.fi/mailman/listinfo/otax-web-masters.

Additionally, in March next year, the main user notification for otax.fi must be filled in. In order for next year’s operators to be set up for using the service, now is a good time to make sure that the association’s internal documentation is up to date. Next year’s notifications will be gone through more closely than normal.

In all of your association’s IT-related matters, you can contact tietotekniikka(a)ayy.fi.

 

2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
There is a development project of community and organisational structures in progress at Aalto University Student Union. The goal of the project is to discover via surveys, interviews and discussions how the cooperation of associations operating within AYY and the structures of the Aalto community could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The first part of the project were the charting surveys sent to associations in September on the current situation and development needs of the structures. Thank you to all associations that took the time to answer the survey! At the moment, the project is progressing with focus group discussions in which the associations that answered the survey are forming solution models for the challenges brought up in the surveys and advance discussions.

The solution models will be sent on a comment round to all associations and volunteers on 19–28 Nov, so it’s worth reserving time from a meeting or other get-together now to comment on the solution models. Each association is meant to send only one answer, so it’s important that you take time aside from your meetings for a collective discussion. The project’s results will influence the composition of the association and volunteer fields in the future, so it’s very important that you make your views known.

If you have any questions regarding the project, send a message to Project Coordinator Elina Nieminen at elina.nieminen(a)ayy.fi.

 

3. Apply to AYY’s Board, Sections or Committees for 2019!
Application to the AYY Board for 2019 ends on Wednesday! The new former of the Board Tapio Hautamäki was appointed yesterday in the Representative Council meeting, and he will form a proposal on the composition of the Board for 2019 based on applications, interviews, a panel discussion and group work. Apply to work for the good of the Aalto community and to a position in which you will develop greatly both as an influencer and a human being!

Applications to the AYY Sections remain open until 3 Dec and to the Committees for the whole of December. There are all kinds of positions on offer: for example, you can apply to join the organising of the Wappu Party (Teekkari Section/Party Committee) or the Aalto Afterparty (Aava/Afterparty Committee), to execute various sporting events (Aava/Outdoor Sports Committee), to renovate rentable facilities (Campus Section) or to advocate student benefits as an Aalto Halloped.

And these were just a few of the volunteer positions at AYY: learn more about all of them at ayy.fi/stop/en/!

 

4. Should the University change? Apply to Student representative in administration!
Student representatives in administration, or Hallopeds, are regular students who participate in the decision-making and development of the University. Students are the best experts on their own studying and the everyday of teaching. There are more than 250 posts up for grabs. The Student Union appoints the Hallopeds for a one-calendar-year term, and all members of the Student Union are eligible to apply. The application is open on 21 Oct–3 Dec 2018.

There are student representatives in the degree programmes, departments, schools and the University’s central administration. The organs include the academic affairs committees, educational councils and various other committees. The Student Union, the persons in charge of Hallopeds and the organisations’ persons in charge of studies will support the advocacy work.

The official call for applications and a list of positions for 2019: /en/blog/2018/10/29/ayy-is-looking-for-student-representatives-for-2019/

The Student Union’s Halloped regulations: https://inside.ayy.fi/pages/viewpage.action?pageId=12615832&preview=/12615832/17268748/Halloped_ohjesaanto_EN.pdf

For further information, contact laura.luoto(a)ayy.fi or minna.makitalo(a)ayy.fi.

 

5. Apply to be in charge of the AYY10 anniversary year!
Our beloved Student Union has been forging ahead for some years already, and we are soon celebrating our first full decade. Now is, at last, the time to start recruiting for the position many have been waiting for: the person in charge of the AYY10 anniversary year!

As the person in charge of the anniversary year, you will be right at the heart of conceptualising and executing the anniversary year and the 10th annual ball itself. Will the anniversary year feature separate anniversary year spectacles, or will the usual events be organised bigger than before and with an AYY10 twist? How can we make the entire community participate in the anniversary year? And in particular, of course: where and how to organise the culmination itself, the annual ball that ends the anniversary year? You will be coordinating the section you recruite and ensure that this party will remain a conversation point for the Aalto community for a long time to come!

Application opens on Monday 5 Nov and ends on Monday 3 Dec. Apply to make AYY history!

More information: /stop/en/ayy10/

 

6. The Student Union’s new policies
In its meeting (on 18 Oct), the Representative Council approved the new policy paper for the Student Union that guides all of AYY’s influencing work. The reform also featured an update on how AYY’s goals related to subsistence, student admission and international movement, for example, can best be realised in a changed world. As per its policy paper, AYY is also aiming for a campus area that supports student activity in all its forms. Altogether new sections include e.g. the themes related to information society, arts policy and equality.

The person in charge of the reform, the Board’s Vice Chair Tapio Hautamäki, talks more about the subject in his blog: /blogi/2018/10/26/new-policies-of-ayy/?lang=en

The entire policy paper can be read at: https://inside.ayy.fi/pages/viewpage.action?pageId=7405619

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

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